Production Coordinator

Viewix; Inner West Council; On-site; AUD 65,000 - 75,000; Full time

Job summary

Viewix, a fast-paced social video production company in Sydney, seeks an energetic Coordinator/Producer to keep the production calendar tight and everyone aligned. You’ll own scheduling, coordinate locations, crew, talent, and gear, and step into a producer role on set to ensure projects run on time.

Crucial traits include being highly organised, calm under pressure, and a strong communicator with clients and crew. If you love fast-moving agency life, this is your jump.

Qualifications

• Highly organised, detail-focused, and proactive.
• Calm under pressure, solutions-focused.
• A strong communicator across clients, crew, editors, and talent.
• Energised by fast-moving environments, not drained by them.

Responsibilities

• Production Planning: Own the master shoot and edit calendar, assign editors, track status, brief editors.
• Client Comms: First responder for client emails, send weekly status updates.
• Pre-Production: Schedule shoot days with clients and crew, coordinate logistics, call sheets.
• On Set: Support crew in producer capacity, manage talent and daily logistics, handle last-minute changes.
• Post-Shoot: Track edit progress and coordinate revisions via Frame.io.

Skills

Organised

Communication

Client management

Logistics planning

Tools

Frame.io

Job description

We're a performance-driven social video production company based in Sydney. We make content that drives leads, views, and revenue for businesses across Australia. Performance marketers who happen to be brilliant at video. A tight team of 12+, running multiple shoots a week, moving fast.

About Viewix

We're a performance-driven social video production company based in Sydney. We make content that drives leads, views, and revenue for businesses across Australia. Performance marketers who happen to be brilliant at video. A tight team of 12+, running multiple shoots a week, moving fast.

The Role

You're the operational glue that holds Viewix together. When you're on, the production calendar is tight, client inboxes get answered fast, and shoot days run on time. You'll step onto set as a producer when it counts. You're the person who makes it possible for everyone else to do their best work, and you'll feel the impact of that every single day.

If you're currently in-house somewhere and craving the pace, variety, and ownership of an agency, this is that jump.

Key Responsibilities

Production Planning

• Own the master shoot and edit calendar

• Assign editors and track project status

• Brief editors against client strategy

Client Comms

• First responder for every client email

• Send weekly status updates per client

Pre-Production

• Schedule shoot days with clients and crew

• Coordinate logistics: locations, parking, gear, catering, call sheets

• Source and coordinate talent

On Set

• Support the crew in a producer capacity

• Manage talent and daily logistics

• Handle last-minute changes and solve problems on the fly

Post-Shoot

• Track edit progress and flag blockers

• Coordinate revisions and approvals via Frame.io

About You

• Highly organised, detail-focused, and proactive

• Calm under pressure, solutions-focused

• A strong communicator across clients, crew, editors, and talent

• Energised by fast-moving environments, not drained by them

Bonus Points

• 1 to 3 years in a coordinator, PA, or studio assistant role

• Background in a video, content, or social production company

• Familiar with Frame.io

• Driver's licence (you'll need it for shoot day logistics)

• Comfortable in the Adobe Suite

• Genuinely into content, social, or production

Why Join

• Real ownership. You run the calendar, the clients, and the shoot days. This isn't a support seat, it's the seat that makes everything move.

• A front row view of a modern social video business: production, paid media, sales, and AI ops, all under one roof.

• Work with brands across Australia, on content that's built to perform, not just look good.

• A real studio in Dulwich Hill, direct mentorship from two founders, and a team that ships, cares about the work, and moves quickly.

• $65,000 to $75,000, based on experience, reviewed at six and twelve months

• Career progression as the business scales. Early people grow fast here.