Production Co-ordinator

CDP Theatre Producers; Sydney; On-site; AUD 70,000 - 85,000; Full time

Job summary

CDP Theatre Producers, a leading touring theatre company, seeks a full-time Production Coordinator to be based in Sydney. You will work with Directors, the producer and senior staff, bringing strong administration and communication skills to a dynamic performing arts environment.

The role involves travel planning, budgeting support, casting/admin tasks, and coordinating with clients, venues, and touring teams.

Qualifications

• Experience in theatre or performing arts is essential.
• Strong written and verbal communication.
• Highly organised with attention to detail.
• Ability to work independently and as part of a team.
• Proficiency with MS Office and Adobe suites.
• Valid Australian Drivers Licence.
• Right to work in Australia.
• Knowledge of production management software (Master Tour) is advantageous.

Responsibilities

• Liaise with producers on day-to-day tour operations.
• Manage travel bookings and touring logistics within budgets.
• Troubleshoot travel/logistics issues, including after hours.
• Oversee inventory system and touring applications.
• Assist with contracting, casting, and marketing admin.
• Liaise with clients, creatives, touring teams, suppliers.
• Support production administration and office management.

Skills

Interpersonal skills

Communication skills

Organisational skills

Teamwork

Theatre experience

Attention to detail

Microsoft Office

Adobe Creative Suite

Driver's Licence

Right to work in Australia

Production management

Education

Tertiary qualifications in Performing Arts

Tools

Master Tour

Job description

CDP Theatre Producers, one of Australia’s leading touring theatre companies, are looking for a full time Production Coordinator, based in our Sydney office.

The Production Coordinator will work closely with the Company Directors, producer and other senior staff. The ideal candidate will be a talented administrator and communicator with excellent written, verbal & interpersonal skills, outstanding attention to detail and experience in theatre or other performing arts.

KEY RESPONSIBILITIES

• Liaising with producers on the day to day running of the tours
• Travel booking & Touring Logistics, including assisting producers with the management of travel budgets
• Troubleshooting travel and logistics issues, which may involve some work outside office hours
• Overseeing the inventory system and touring applications
• Assisting with Personnel and Venue Contracting
• Assisting with Casting and Audition administration
• Assisting with Marketing, Access and Education Administration
• Liaising with clients, creatives, touring teams, suppliers, stakeholders
• Other tasks as required

Essential Criteria – the ideal candidate must have:

• Highly developed interpersonal skills and excellent phone and written manner
• Demonstrated initiative and ability to work both independently and as part of a team
• Experience in theatre or other performing arts
• Be highly organised, detail focused and able to prioritise
• Be able to work with a team
• The ability to be calm & focused in a changing environment
• Knowledge of Microsoft Office and Adobe suites
• Drivers Licence
• The right to work in Australia
• Tertiary qualifications in Performing Arts
• Knowledge of Production Management / itinerary software (Master Tour or other)

Key Tasks Include:

• Travel booking & Touring Logistics - working with Producers to budget & timelines, and with travel agents and accommodation providers
• Creating & Managing tour schedules (knowledge of the Master Tour app would be advantageous)
• Tour support - booking appointments for physio etc, altering travel plans when needed
• Touring Wellness Program - supporting the delivery of and working with touring psychologist to schedule sessions and deliver materials
• Supporting Producers & Production Administrator with Tour development and itinerary maintenance
• Assisting with Contracting – presenting partners, artists & crew
• Assisting with Casting - reading briefs, gathering lists, scheduling and liaising with director and agents/freelancers
• Assisting with Marketing, Access and Education Administration – liaising with suppliers, presenting partners and schools as required
• Liaison with clients, creatives, touring teams & suppliers
• Collaborating with the Production Assistant on office management tasks as required
• Other tasks as required

A salary in the region of $70-85,000 per year plus superannuation will be offered to the selected candidate based on experience.