Procurement Support Officer, Strategic Sourcing and Systems

Australian Electoral Commission; City of Brisbane; On-site; AUD 70,000 - 95,000; Full time

Job summary

Australian Electoral Commission in Brisbane is seeking a Procurement Support Officer within the Strategic Sourcing and Systems Section. You will provide administrative support for procurement, probity and contract management and help ensure compliance with the PGPA framework and related policies.

The role involves research, analysis and reporting to support procurement activities, with opportunities to work across teams and develop procurement capabilities in a fast-paced government environment.

Qualifications

• Proven ability to communicate effectively and build relationships with stakeholders.
• Experience providing administrative support for procurement or contract management.
• Ability to maintain records and data within corporate systems.
• Ability to apply procurement processes and templates to support compliance.
• Experience organizing information to support reporting and analysis.
• Capable of juggling competing priorities in a fast-paced environment.
• Team oriented and collaborative.

Responsibilities

• Provide administrative support for procurement, probity and contract management activities.
• Help ensure compliance with the Commonwealth Resource Management Framework, including PGPA Act and policies.
• Undertake moderately complex administrative work involving research, analysis and reporting related to procurement and contract management.

Skills

Communication

Procurement

Contract management

Record keeping

Data management

Reporting & analysis

Teamwork

Education

PSP40616 Certificate IV in Procurement and Contracting

Job description

Procurement Support Officer, Strategic Sourcing and Systems

Australian Electoral Commission – Brisbane QLD

The Finance and Strategic Sourcing Branch is responsible for supporting the AEC to meet its obligations under the Public Governance, Performance and Accountability Act 2013 (PGPA Act) for the efficient and effective use of public resources.

The Branch consists of four sections: Financial Accounting and Services, Management Accounting, Budgets and Capital Investments, and Strategic Sourcing and Systems. It is a fast-paced environment, but we have a great team who work well together, sharing knowledge and supporting each other in our day-to-day activities.

The Strategic Sourcing and Systems Section takes a strategic approach to procurement to ensure that all AEC business areas receive fit-for-purpose support and advice. In addition to advising on procurement and contract management matters, the team also manages the AEC’s procurement to pay management system and seeks to increase procurement capabilities across the AEC.

The key duties of the position include:

This is an exciting opportunity to join the AEC and contribute to work that has a direct impact on Australia's democratic processes.

As a Procurement Support Officer in the Strategic Sourcing and Systems Section, you will provide administrative support and assistance relating to procurement, probity and contract management activities. In this role, you will help ensure compliance with the Commonwealth Resource Management Framework, including the Public Governance, Performance and Accountability Act 2013 (Cth) and associated policies and rules.

Working under general direction, you will undertake moderately complex administrative and support work involving research, analysis and reporting relating to procurement and contract management.

To excel you’ll have:

We are seeking a motivated and capable professional who can demonstrate the skills, knowledge and experience required to perform successfully in this role. While experience in procurement is desirable, we also encourage applications from candidates with strong organisational, administration and coordination skills who are interested in developing their procurement and contract management capability.

To be successful in this role, you will ideally demonstrate:

• Demonstrated ability to communicate effectively and build positive working relationships with colleagues, business areas and external stakeholders.
• Experience in providing administrative support for procurement, contract management or related business activities, while following established policies and procedures.
• Demonstrated ability to accurately maintain records, documentation and data within corporate systems, including undertaking quality assurance activities and identifying errors or inconsistencies.
• Ability to apply procurement and contract management processes, procedures and templates to support compliance requirements and business outcomes.
• Demonstrated ability to locate, compile and organise information and data to support reporting, analysis and business requirements.
• Experience in managing competing priorities, meeting deadlines and delivering accurate, high-quality work in a fast-paced environment.
• Proven capacity to work collaboratively as part of a team, contribute to shared outcomes and adapt to changing business priorities.

Desirable

• Relevant qualifications and/or experience in business, procurement or contract management.
• PSP40616 Certificate IV in Procurement and Contracting.

Eligibility

• AEC employees must be Australian citizens.
• Any person who is, and seen to be active in political affairs, and intends to publicly carry on this activity, may compromise the strict neutrality of the AEC and cannot be considered.
• Applicants are required to consent to, undergo, obtain and maintain a character clearance.
• Applicants are required to consent to, undergo, obtain and maintain the security clearance required for this role.

Getting to know the Australian Electoral Commission

The Australian Electoral Commission (AEC) is at the heart of Australian democracy. The AEC is responsible for conducting federal elections and referendums, maintaining the Commonwealth electoral roll and making sure the Australian public is informed about all electoral matters. Our goal is to see that all eligible Australians actively participate in our democracy. The AEC values of electoral integrity through quality, agility and professionalism drive strategic and corporate planning and assist in organising the agency in a way that will effectively deliver the business into the future. The AEC is an equal opportunity employer which upholds the APS employment principles and actively encourages a diverse and inclusive workplace. The AEC’s statutory functions in relation to the conduct of elections and referendums require that the AEC and its employees must be, and must be seen to be, impartial and politically neutral. As a result, the AEC Enterprise Agreement and Political Neutrality Policy state that it is an inherent requirement of AEC employment that employees, and prospective employees, are not publicly active in any political affairs and do not publicly engage in such activities. This includes advocating any issues associated with a referendum. Should a prospective employee fail to meet this inherent requirement, they will be ineligible for employment with the AEC.