Procurement & Subcontractor Coordinator

BGIS, Community Housing and Property Services; Melbourne; Hybrid; AUD 70,000 - 110,000; Full time

Benefits offered by this job

Hybrid working arrangement

Meaningful work in community housing

Involvement in social procurement

Career development opportunities

Supportive and inclusive team

$2,000 employee referral bonus

Flare discounts across retailers

Fitness Passport access

Employee Assistance Program and welll‑

Two paid volunteer days each year

Internal mobility opportunities

WORK180 employer of choice for women

Top 101 Workplace for Women 2026 by WE

Job summary

BGIS, Community Housing and Property Services in Melbourne seeks a Procurement & Subcontractor Coordinator to support subcontractor procurement, vendor relationships and social procurement across a community-focused residential contract.

Reporting to the Procurement & Subcontractor Manager, you will onboard subcontractors, maintain records, monitor performance and collaborate with community organisations to deliver positive local outcomes.

Qualifications

• Experience in procurement, subcontractor management or vendor coordination.
• Experience in stakeholder or community engagement.
• Experience preparing reports and reviewing data.
• Experience managing supplier records and compliance documentation.
• Strong relationship-building and communication skills.
• Strong planning and organisation skills.
• Attention to detail and accurate record keeping.
• Practical problem-solving skills.
• Qualification in Business, Procurement, Community Development, Sustainability or a related discipline, or equivalent industry experience.
• Full working rights in Australia.
• Knowledge of social procurement frameworks.
• Experience in government, housing, infrastructure or facilities management.

Responsibilities

• Support social procurement initiatives and contractual commitments.
• Source and onboard subcontractors to meet trade and service needs across regions.
• Coordinate supplier engagement, vendor onboarding and contract administration.
• Maintain subcontractor records, profiles and compliance documents in BGIS systems.
• Support subcontractor performance monitoring.
• Build connections with suppliers, community organisations, industry bodies and employment providers.
• Collect and review social procurement, employment and supplier data.
• Prepare clear procurement, subcontractor and social procurement reports.
• Track compliance with procurement requirements and reporting commitments.
• Contribute ideas that strengthen vendor capability and community outcomes.

Skills

Procurement

Subcontractor mgmt

Vendor coordination

Stakeholder engagement

Reporting & data review

Records management

Relationship building

Planning & organisation

Attention to detail

Problem solving

MS Office

Social procurement knowledge

Government/housing/FM exposure

Education

Business / Procurement degree

Tools

MS Office & reporting systems

Job description

BGIS, Community Housing and Property Services – Melbourne VIC

Procurement & Subcontractor Coordinator – South-East Melbourne

Location: South-East Metropolitan Melbourne, VIC
Company: BGIS, Community Housing and Property Services
Employment Type: Permanent Full-Time, Hybrid, Core Business Hours

We acknowledge the Traditional Custodians of the land on which we work and pay our respects to Elders past, present and emerging.

About BGIS

BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions across property, infrastructure and essential services.

With significant growth continuing across Victoria, we are creating new opportunities to support a recently acquired client and an important portfolio of residential properties across South-East Melbourne.

Purpose of the Role

BGIS is seeking a Procurement & Subcontractor Coordinator to support subcontractor procurement, vendor relationships and social procurement initiatives across a community-focused residential maintenance contract.

Reporting to the Procurement & Subcontractor Manager, you will work closely with internal teams, subcontractors, community organisations and training and employment providers. You will help make sure we have the right subcontractors in place and that our work creates positive outcomes for local communities.

The ideal candidate will be friendly, organised and relationship focused, with a genuine interest in community outcomes and keeping things accurate.

Key Responsibilities

• Support social procurement initiatives and contractual commitments
• Source and onboard subcontractors to meet trade and service needs across regions
• Coordinate supplier engagement, vendor onboarding and contract administration
• Maintain subcontractor records, profiles and compliance documents in BGIS systems
• Support subcontractor performance monitoring
• Build connections with suppliers, community organisations, industry bodies and employment providers
• Collect and review social procurement, employment and supplier data
• Prepare clear procurement, subcontractor and social procurement reports
• Track compliance with procurement requirements and reporting commitments
• Contribute ideas that strengthen vendor capability and community outcomes

Education, Experience & Skills

• Experience in procurement, subcontractor management or vendor coordination
• Experience in stakeholder or community engagement
• Experience preparing reports and reviewing data
• Experience managing supplier records and compliance documentation
• Strong relationship-building and communication skills
• Strong planning and organisation skills
• Attention to detail and accurate record keeping
• Practical problem-solving skills
• Proficiency in Microsoft Office and reporting systems
• Qualification in Business, Procurement, Community Development, Sustainability or a related discipline, or equivalent industry experience
• Full working rights in Australia
• Knowledge of social procurement frameworks
• Experience in government, housing, infrastructure or facilities managementUnderstanding of subcontractor compliance and performance processes

Workplace Arrangements

This is a permanent full-time position based in South-East Metropolitan Melbourne during core business hours.

A hybrid working arrangement is available after Go Live, with some attendance at the regional office to support collaboration with the team and stakeholders.

Why Join BGIS?

Join a newly established team supporting an important community housing portfolio, where your work helps create opportunities for local businesses and communities.

Key Benefits Include:

• Hybrid working arrangement
• Meaningful work supporting residential properties and communities
• Involvement in social procurement and community outcomes
• Career development opportunities within a global organisation
• A supportive and inclusive team environment
• Spot recognition vouchers and a $2,000 employee referral bonus
• Access to Flare discounts across retailers, energy providers, utilities and more
• Fitness Passport access for you and your family
• Employee Assistance Program and wellbeing initiatives
• Two paid volunteer days each year
• Career opportunities through secondments and internal mobility
• Endorsed by WORK180 as an employer of choice for women
• Recognised as a Top 101 Workplace for Women in 2026 by WORK180

As a global leader in facilities management, asset management, project delivery and workplace solutions, BGIS manages over 50,000 client locations worldwide and employs more than 10,000 people globally.

BGIS is an equal opportunity employer. We strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, people with disability and people from culturally diverse backgrounds.

Applicants must have full working rights in Australia.