Procurement Policy Coordinator

Department of Energy, Environment and Climate Action VIC; Melbourne; Hybrid; AUD 90,000 - 120,000; Full time

Job summary

Department of Energy, Environment and Climate Action VIC seeks a Procurement Policy Coordinator to provide timely, high-quality advice on procurement policy matters and support the design and communication of frameworks aligned with WoVG policies. The role emphasizes customer-focused guidance and compliant processes.

The position operates from Melbourne with hybrid work arrangements, requiring strong communication and meticulous documentation across governance and contract management activities.

Qualifications

• Knowledge of procurement governance, operations and contract management practices.
• Understanding of procurement policies, frameworks and governance requirements in government or regulated environments.
• Strong written and verbal communication with attention to detail for clear guidance.

Responsibilities

• Provide high-quality, timely advice on procurement policy matters.
• Contribute to development, design and communication of procurement policies and frameworks.
• Ensure compliance with WoVG policies and procurement requirements with customer-focused guidance.
• Utilise records management and business systems to manage document libraries and lifecycle processes.

Skills

Procurement governance

Procurement policies

Contract management

Communication

Records management systems

Tools

Records management systems

Job description

Department of Energy, Environment and Climate Action VIC – Melbourne VIC

The Procurement Policy Coordinator provides high-quality and timely advice and assistance on a range of procurement policy matters to ensure compliance with departmental and Whole of Victorian government procurement policies. The role contributes to the development, design, implementation, and communication of procurement policies and frameworks in alignment with Whole of Victorian Government (WoVG) policies and procurement requirements. The role requires the ability to provide a high level of customer service including timely responses and pragmatic, solutions-focussed advice.

Specialist/Technical Expertise/Qualifications

• Demonstrated knowledge of procurement governance, procurement operations and contract management practices, including the administration of procurement activities and documentation to support compliance, transparency and operational efficiency.
• Experience and sound understanding of procurement policies, frameworks, guidelines and governance requirements within a government or similarly regulated environment.
• Demonstrated ability to communicate effectively, both verbally and in writing, with a high level of attention to detail and the ability to prepare clear, accurate and user-focused guidance and correspondence
• Proficiency in using records management and business systems, including managing document libraries, document lifecycle processes, version control and access permissions in accordance with legislative, organisational and audit requirements.

This is an ongoing position. The work location for this position is 8 Nicholson Street, Melbourne with hybrid work arrangements available.

To be considered for this position, applicants are encouraged to submit a resume and cover letter (no longer than 2 pages) summarising their skills and relevant experience.

Please refer to the Key Selection Criteria provided in the Position Description, including the mandatory requirements.

Applications close 11.59pm on Thursday, 19 November 2026.

To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing position is only available to an Australian/New Zealand citizen or an Australian Permanent Resident.

An inclusive, culturally safe and flexible workplace

DEECA fosters an inclusive workplace culture and is committed to a fair, accessible, and equitable recruitment process.

We strongly encourage Aboriginal and or Torres Strait Islander people to apply. We recognise the strengths, knowledge and perspectives First Nations people bring and DEECA is committed to a culturally safe and respectful workplace. If you need support to participate, please contact ***************@deeca.vic.gov.au.

We support flexible working arrangements, including hybrid work, varied hours, part-time work and job sharing. For more information about our recruitment processes, visit applying for a role with us.

Other relevant information:

Preferred candidates will be required to undertake pre-employment screening, including a Declaration and Consent form and a Nationally Coordinated Criminal History Check.