Procurement Officer – Construction & Property Purchasing

Don Hodge Group; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

Don Hodge Group is seeking a Procurement Officer to lead construction and property purchasing across hotels, refurbishments and capital works. You’ll manage quotes, price books and supplier agreements, ensuring all purchases meet budget and project timelines.

This hands-on role has no direct reports and reports to the CEO. You’ll negotiate with builders, architects and subcontractors, track spend, and set up supplier accounts and price books for staff to order at agreed prices.

Qualifications

• Procurement, purchasing, estimating or commercial experience in construction, building, fit-out or property maintenance.
• Strong knowledge of construction materials, trades, subcontractor pricing and project costs.
• Experience pricing trade packages and assessing variations.
• Track record of negotiating supplier and contractor agreements that deliver savings.
• Experience building price books, schedules of rates and supplier agreements.
• Able to say no and enforce the process while remaining easy to deal with.
• Strong organisation and attention to detail across multiple projects and properties.

Responsibilities

• Construction projects (50%+ of the role): manage purchasing for Forbes Inn rebuild and capital works.
• Source and price owner-supplied items and ensure timely deliveries to suit the build program.
• Work with builders, architects, engineers and PMs to price trade packages and materials.
• Obtain and benchmark quotes, review variations and challenge pricing.
• Check contractor invoices against contracts and rates before approval.
• Set up supplier accounts and price books for staff ordering at agreed prices.
• Negotiate group-wide supply agreements and consolidate suppliers where sensible.
• Turn requests around quickly so purchasing never holds a venue up.

Skills

Procurement experience

Negotiation

Pricing trade packages

Price books & schedules

Attention to detail

Stakeholder coordination

Hospitality industry exposure (bonus)

Job description

Procurement Officer – Construction & Property Purchasing

Know what a building job should cost? Comfortable telling a supplier their price isn’t good enough, and being the person every purchase has to go through? We want to hear from you

About us

Don Hodge Group is a family-owned conglomerate with seven hotels across Sydney, Lake Macquarie and Forbes, and more than 30 industrial and commercial properties. We have a steady pipeline of construction work, led by the full rebuild of the Forbes Inn Hotel, alongside refurbishment and fit-out projects across our hotels and properties.

The role

This role is the single point of control for all purchasing across our hotels and our industrial and commercial properties: construction, building, maintenance and anything non-standard. Venues and staff don't buy these items direct – they come to you.

At least half your time will be construction purchasing for our capital projects, starting with the Forbes Inn rebuild. The rest is maintenance and non-standard purchasing across our hotels and properties: you negotiate the deals, then either place the order or point staff to the right supplier at the agreed price.

This is a hands-on role with no direct reports. Alongside the construction work, your days will include getting quotes, placing orders, checking invoices and fielding requests from the venues.

Standard day-to-day business purchases, such as alcohol and food for the hotels, are excluded and stay with the venues.

What you’ll do

Construction projects (at least 50% of the role)

• Run purchasing for the Forbes Inn rebuild and our other capital works, refurbishments and fit-outs.

• Source and price owner-supplied items such as finishes, tiles, furniture, signage, AV and equipment, and time deliveries to suit the build program.

• Work with our builders, architects, engineers and project managers to price trade packages and materials.

• Obtain and benchmark quotes, review variations and challenge pricing that doesn’t stack up.

• Check builder claims, contractor invoices and pass-through costs against contracts, quotes and agreed rates before they’re approved.

• Track committed spend against each project budget.

Hotels, properties and maintenance

• Be the first point of contact for venue managers, chefs and maintenance staff on any building, maintenance or non-standard purchase.

• Negotiate group-wide supply agreements and preferred trade rates, consolidating suppliers where it makes sense.

• Set up approved supplier accounts and price books so staff can order routine items themselves at the agreed price.

• Place orders for anything non-standard, or point staff to the right supplier and rate.

• Turn requests around quickly so purchasing never holds a venue up.

Purchasing controls

• Run a simple, enforced process: quotes above set thresholds, a purchase order before anything is bought, and invoices matched to the order before payment.

• Work with our financial controller on approvals, supplier accounts and cost tracking.

• Make sure contractors hold current licences, insurance and WHS documentation before they start.

• Report spend and savings to the CEO each month.

What you’ll bring

• Procurement, purchasing, estimating or commercial experience in construction, building, fit-out or property maintenance.

• Strong working knowledge of construction materials, trades, subcontractor pricing and project costs – you know what things should cost.

• Experience pricing trade packages, assessing variations and checking progress claims.

• A track record of negotiating supplier and contractor agreements that delivered measurable savings.

• Experience building price books, schedules of rates and supplier agreements.

• The confidence to say no and hold suppliers, contractors and our own staff to the process, while staying easy to deal with.

• Strong organisation and attention to detail across several projects and properties at once.

• Hospitality or hotel experience is a bonus, not a requirement.

What’s on offer

• Reporting directly to the CEO, with real authority over how the group buys.

• A major regional hotel rebuild and an ongoing pipeline of capital works.