Privacy & FOI Administrative Coordinator

VenuesWest; Western Australia; Hybrid; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Flexible working arrangements

Career pathway opportunities

Learning and development programs

12% superannuation

Job summary

Office of the Information Commissioner WA (OIC) seeks a highly organised Administrative Officer to support incoming correspondence and enquiries, while contributing to privacy and freedom of information functions. The role covers a range of admin tasks to keep the office running smoothly.

You will manage calls and correspondence, maintain records, arrange meetings, prepare papers, and support training and official functions as part of your daily duties.

Qualifications

• Demonstrated experience delivering accurate, timely administrative functions in a professional environment.
• Strong written, verbal and interpersonal skills to engage a wide range of stakeholders including the public.
• High level of attention to detail and ability to handle sensitive information with discretion.

Responsibilities

• Be the first point of contact for calls and correspondence, directing or escalating enquiries as needed.
• Maintain privacy and FOI records, enter data with care and accuracy.
• Arrange meetings, prepare agendas, minutes and supporting papers.
• Prepare reports, briefing notes, memos and general correspondence.
• Coordinate registrations for training and support events and visits.
• Provide clerical support including stationery purchasing and facilities maintenance.
• Contribute to improving team policies and procedures.

Skills

Communication

Attention to detail

Stakeholder engagement

Job description

Office of the Information Commissioner WA (OIC) seeks a highly organised Administrative Officer to support incoming correspondence and enquiries, while contributing to privacy and freedom of information functions. The role covers a range of admin tasks to keep the office running smoothly.

You will manage calls and correspondence, maintain records, arrange meetings, prepare papers, and support training and official functions as part of your daily duties.