Principal Events Officer

University of Queensland; Brisbane; On-site; AUD 107,000 - 116,000; Full time

Job summary

The University of Queensland is seeking an experienced Principal Events Officer to lead the UQ Events team and deliver high-profile events across graduations, openings, staff events and awards. Based at the St Lucia Campus, you will report to the Senior Manager, Community Engagement and Events and guide a small team of Senior Events Officers.

You will coordinate VIP attendance with the Vice-Chancellor’s Office, manage budgets, risk and stakeholder relationships, and ensure exceptional

Qualifications

• A degree in event management, marketing, public relations or related discipline plus substantial relevant experience.
• Experience planning and delivering complex events, including budgeting and risk management.
• Experience supporting VIPs, dignitaries and official guests with discretion and diplomacy.
• Ability to manage competing priorities in a fast-paced environment.
• Leadership experience supervising and developing staff.
• Exceptional relationship management with executives, clients and suppliers.
• Strong written and verbal communication for senior leaders and VIP stakeholders.
• Proficiency with Microsoft Office; familiarity with EventsAir and CRM platforms.

Responsibilities

• Plan and oversee strategically significant events that engage key University stakeholders, support institutional objectives and demonstrate UQ’s commitment to excellence and hospitality.
• Lead and support a collaborative, high-performing team by coordinating workloads and event allocations, providing coaching and guidance, and maintaining a strong focus on service excellence.
• Provide expert advice on event planning and communications, event formats, Orders of Proceedings, protocol and the hosting of dignitaries, official guests and other distinguished visitors.
• Build effective relationships with University clients, senior leaders, external suppliers and key stakeholders, while overseeing event documentation, budgets, financial processes, risk controls and continuous improvement initiatives.

Skills

Event management

Budgeting

Stakeholder engagement

Leadership

Protocol

Communications

Relationship management

Education

Degree in event management, marketing, public relations or related discipline

Tools

Microsoft Office

EventsAir

CRM platforms (Raiser’s Edge/Salesforce)

Job description

• Alumni and Community Events team based in the Office of the Vice President (Advancement and Community Engagement)


• Full-time (100%), permanent position with a collaborative and professional team


• Base salary will be in the range $106,709 to $116,199 + 17% super (HEW Level 7)


• Based at our vibrant and picturesque St Lucia Campus

About This Opportunity

We are seeking an experienced Principal Events Officer to help lead the UQ Events team and deliver the University’s most significant and high-profile events. Working alongside another Principal Events Officer and reporting to the Senior Manager, Community Engagement and Events, you will guide a small skilled, professional team of Senior Events Officers and will provide operational leadership contributing to a diverse portfolio of events including graduations, building openings, staff events and award ceremonies.

You will work closely with the Vice-Chancellor’s Office to coordinate the attendance of the Chancellor and Vice-Chancellor at events and support the hosting of government representatives, dignitaries and other VIP guests. Success in this role requires strong event management, leadership and protocol expertise, with a focus on delivering exceptional polished, welcoming experiences that enhance engagement and uphold the University’s reputation.

Key responsibilities will include but are not limited to:

• Plan and oversee strategically significant events that engage key University stakeholders, support institutional objectives and demonstrate UQ’s commitment to excellence and hospitality.


• Lead and support a collaborative, high-performing team by coordinating workloads and event allocations, providing coaching and guidance, and maintaining a strong focus on service excellence.


• Provide expert advice on event planning and communications, event formats, Orders of Proceedings, protocol and the hosting of dignitaries, official guests and other distinguished visitors.


• Build effective relationships with University clients, senior leaders, external suppliers and key stakeholders, while overseeing event documentation, budgets, financial processes, risk controls and continuous improvement initiatives.

About You

You will have:

• 
  

  A degree in event management, marketing, public relations or a related discipline plus substantial relevant experience; or an equivalent combination of education, training and experience.

  
  


• 
  

  Demonstrated experience planning and delivering complex events, including budgeting, risk management and stakeholder engagement, with the ability to manage competing priorities in a fast-paced environment while maintaining accuracy and attention to detail.

  
  


• 
  

  Excellent knowledge of protocol and demonstrated experience supporting VIPs, dignitaries, official guests and distinguished visitors, with a proven ability to exercise sound judgement, tact, diplomacy, discretion and confidentiality.

  
  


• 
  

  Demonstrated experience providing advice on event formats, Orders of Proceedings and stakeholder experience for high-profile events, creating engaging event experiences that align with event objectives, audience needs and institutional expectations.

  
  


• 
  

  Demonstrated leadership experience, including supervising, mentoring and developing staff, managing workloads and fostering a collaborative, high-performing team culture.

  
  


• 
  

  Exceptional relationship management skills, including experience working with senior executives, dignitaries, VIPs, clients, suppliers and external stakeholders.

  
  


• 
  

  Exceptional written and verbal communication skills, including the preparation, review and quality assurance of event communications, invitations, briefings and materials for senior leaders and VIP stakeholders.

  
  


• 
  

  Proficiency in Microsoft Office applications. Experience with EventsAir and CRM platforms such as Raiser’s Edge or Salesforce is highly regarded.

  
  

AboutAdvancement and Community Engagement

Throughout its history, The University of Queensland has benefited from the support of its alumni and community through engagement, volunteering and gifts. We are committed to positioning UQ as a worthy destination for philanthropy, ensuring future generations have access to educational opportunity and that we continue to deliver world leading research and innovation. To learn more about philanthropy at UQ visit https://alumni.uq.edu.au/giving/. To learn more about Advancement’s alumni engagement activities, visit https://alumni.uq.edu.au/.

About UQ

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world, working together to create a better world. Join a community where excellence is at the core of our culture, contributions are valued and a range benefits and rewards are available.

Enjoy up to 26 weeks paid parental and primary care leave, 17% super, 17.5% leave loading, flexible and hybrid working options, health and wellbeing programs, a heavily discounted Study for Staff program, on‑campus childcare, affordable parking, and salary packaging.

Other Information

Pre-employment checks may include: verification of the right to work in Australia, qualifications, criminal history checks. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

We’re dedicated to equity, diversity, and inclusion. We recognise that career pathways and opportunities differ and encourage applications from candidates who may not meet every criteria but can demonstrate their potential relative to opportunity. We’re also happy to support any accessibility needs throughout the recruitment process. Just let us know how we can help by emailing [e-mail] or calling [phone].

Applications close 2 November 2026 at 11.00pm AEST (R-70291).

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