PMO Analyst

Insignia Financial; City of Melbourne; On-site; AUD 80,000 - 110,000; Full time

Job summary

Insignia Financial is building a PMO capability in Melbourne. As a PMO Analyst, you will support governance, reporting, project financials and administration across a portfolio of transformation programs.

You'll work with PMO Managers and Project Managers, gaining exposure to the full delivery lifecycle, from governance to portfolio reporting, and you'll use Excel, Jira, Confluence, SharePoint and Power BI to drive data quality and insights.

Qualifications

• Experience in a PMO, Project Coordinator or Project Support role.
• Exposure to a project delivery environment and understanding of how projects operate.
• Strong organisational skills with ability to juggle competing priorities.
• Intermediate Excel skills with comfort handling data or financial information.
• Attention to detail and willingness to learn.

Responsibilities

• Supporting PMO Managers across a portfolio of transformation and change initiatives
• Coordinating timesheets, invoices, purchase orders and project administration
• Assisting with governance forums, working groups and project meetings
• Maintaining project information across Jira, Confluence and SharePoint
• Supporting reporting activities and ensuring project data remains accurate and up to date
• Managing project actions, decisions and follow-up activities
• Identifying opportunities to improve processes and ways of working

Skills

PMO experience

Project coordination

Delivery environment

Organisational skills

Excel

Data/financial awareness

Communication skills

Curious mindset

Stakeholder engagement

Tools

Jira

Confluence

SharePoint

Power BI

Job description

• Put your fingerprints on the future while building your PMO career
• Make a difference, make it meaningful

• Make your move. Make your mark
• Put your fingerprints on the future while building your PMO career

• Make a difference, make it meaningful

PMO Analyst

Be part of the team behind some of Insignia Financial's biggest transformation programs.

This newly created opportunity supports a portfolio of more than 30 active projects helping shape the future of our business. As a PMO Analyst, you'll work alongside experienced PMO Managers and Project Managers, supporting the governance, reporting, project financials and administration activities that keep large-scale transformation programs running smoothly.

You'll gain exposure across the full delivery lifecycle, from project governance and resource management through to financial administration, portfolio reporting and stakeholder engagement. You'll partner with Finance, delivery teams and senior stakeholders, seeing first‑hand how enterprise projects are delivered and how key decisions are made at SteerCo level.

This is a fantastic opportunity for someone looking to build a career within PMO and project delivery. You'll gain hands‑on experience with tools including Excel, Jira, Confluence, SharePoint and Power BI, while contributing to process improvements, automation initiatives and AI‑enabled ways of working.

What you'll be doing

• Supporting PMO Managers across a portfolio of transformation and change initiatives
• Coordinating timesheets, invoices, purchase orders and project administration activities
• Assisting with governance forums, working groups and project meetings
• Maintaining project information across Jira, Confluence and SharePoint
• Supporting reporting activities and ensuring project data remains accurate and up to date
• Managing project actions, decisions and follow‑up activities
• Identifying opportunities to improve processes and ways of working

What you will bring

We're looking for someone who is organised, enjoys working with detail, loves bringing structure to busy environments and isn't afraid to ask questions or challenge the status quo when they see a better way of doing something.

You’ll also bring:

• Experience in a PMO, Project Coordinator, Project Support or similar role
• Exposure to a project delivery environment and an understanding of how projects operate
• Strong organisational skills and the ability to juggle competing priorities
• Intermediate Excel skills and confidence working with data or financial information
• High attention to detail and the confidence to question information that doesn't look right
• Strong communication skills and the ability to build relationships across different teams
• A curious mindset and willingness to learn

Experience with Jira, Confluence, SharePoint or Power BI is advantageous but not essential.

Find the better way

What gets us excited about working here? Helping people feel good about their money as one of Australia's leading financial wellbeing organisations. From those starting out to those retiring. As your team, we'll show up for you and together we will create financial wellbeing for every Australian. Because we know people who are confident about their financial future live better lives.

If this sounds like your kind of career, you sound like our kind of person. With us, you'll do work that builds your technical know-how and challenges our entire industry to move forward. Along the way, you'll be free to explore new ideas and technology, solve problems in a team, and independently to get great things done. Around here, we like to call it "putting our fingerprints on the future".

People-inspired tech

Deep expertise combined with creativity can take on the trickiest of problems. Join our team of brilliant minds and mentors as we explore our way to innovation and apply technology in more human ways than ever.

To Apply

Applicants will be required to provide evidence of their eligibility to work in Australia, and at a minimum be required to undertake police and basic credit checks as a condition of employment.

Please note that applications from agencies will not be considered at this time.

We acknowledge and celebrate the richness that individual differences bring to our team. If you need assistance or an adjustment during the application process, please reach out and let us know.