Personal Assistant to the Principal

St Columba Anglican School; Port Macquarie; On-site; AUD 80,000 - 110,000; Full time

Job summary

St Columba Anglican School Port Macquarie is seeking an experienced Executive Assistant to support the Principal. The role provides high-level confidential administrative support, represents the Principal to internal and external stakeholders, and helps keep the Principal accessible for issues requiring direct involvement.

The successful applicant will be highly organised, discreet, with initiative and the ability to juggle competing priorities in a fast-paced environment.

Qualifications

• Substantial experience providing high-level administrative support.
• Ability to manage complex calendars and deadlines.
• Strong discretion and handling of confidential information.

Responsibilities

• Provide confidential administrative support to the Principal.
• Represent the Principal and School to internal and external stakeholders.
• Maintain accessibility of the Principal for matters requiring direct involvement.
• Assist with efficient and timely administrative operations in the Principal's Office.

Skills

Executive support

Calendar management

Stakeholder liaison

Discretion

Office software

Database skills

Tools

MS Office

Database systems

Job description

Personal Assistant to the Principal

St Columba Anglican School Port Macquarie is a co-educational ELC – 12 campus set on 37 picturesque acres in the heart of Port Macquarie’s Education Precinct. Our staff work with students and families who are optimistic, aspirational, and engaged in a nurturing educational community.

Beginning in mid-November 2024 for orientation and handover, or as negotiated with the successful candidate, the School is seeking to appoint an experienced, high-performing Executive Assistant to support the Principal. The Personal Assistant to the Principal will provide high-level confidential administrative support to the Principal, work autonomously to represent the Principal and the School to internal and external stakeholders, and assist the Principal to remain accessible for matters that require direct involvement.

Your warm and approachable manner along with your professionalism and discretion will be key to your success in this role.

The Personal Assistant to the Principal is responsible for ensuring the smooth running of the Principal’s Office, playing a proactive role in ensuring administrative responsibilities are undertaken in an efficient, professional, and timely manner. This is a full-time ongoing position with some requirement to work over the school term breaks.

What you bring

• Substantial experience in an Executive Assistant role with experience providing complex administrative support in a high-profile environment with tact and diplomacy.
• Demonstrated initiative in completing tasks to tight deadlines and the flexibility to handle constantly changing priorities and unexpected demands.
• Exceptional organisational skills with an eye for detail.
• Proven ability to collaborate, partner, and build effective and professional relationships with a wide range of stakeholders.
• Well-developed interpersonal and communications skills (both written and verbal).
• Professionalism of the highest standard and outstanding personal presentation.
• Demonstrated capacity to maintain discretion and sensitivity when dealing with confidential matters.
• Advanced computer skills and working knowledge of database management systems as well as the capacity to learn and use in-house database systems.
• Similar experience in an independent school is desirable.

The successful applicant will

• Have initiative, a can-do positive attitude, and the ability to balance multiple competing priorities, meet timeframes, and perform in a high‑pressure environment with limited direction.
• Be highly organised, confident in a fast‑paced environment, adept at multitasking, and able to triage and reprioritise tasks to complete them in a timely manner.
• Have judgment and discretion, recognise and resolve issues ahead of time, and anticipate and respond to the needs of the Principal’s office.
• Demonstrate problem‑solving skills and the ability to adapt quickly to change.
• Be highly approachable and a relationship builder who can negotiate confidently with a range of key internal and external stakeholders.
• Demonstrate a commitment to supporting the Christian values, Anglican ethos, and culture of the School.

Additional Information

St Columba Anglican School has a zero tolerance policy for child abuse and is committed to promoting child safety, children’s wellbeing, and protecting children from abuse. The successful applicant must comply with St Columba Anglican School’s child safety policies and related policies and procedures (including the Code of Conduct), upholding the overarching principles and values set out and conducting themselves in accordance with the commitment to take all reasonable steps to promote the safety of children.

Mandatory Criteria

The applicant must have or be able to obtain prior to commencing work, a current Working with Children Check. The applicant will need to have a current First Aid Certificate, or the school can arrange for one to be completed.

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