Personal Assistant & Team Support

Buildcorp; Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Paid leave

Referral bonus

Counselling services

Buildcorp Foundation

Rugby tickets

Job summary

Buildcorp is seeking an experienced Personal Assistant to support the General Manager of the Remedial & Facade business and the Senior Management Team.

You will manage diaries, travel, meetings, reporting and administration, acting as a trusted delegate and coordinating with clients, engineers and internal stakeholders.

Qualifications

• Proven experience supporting a senior executive or business leader.
• Stable career history with time committed to prior roles.
• Experience in construction, property, engineering or professional services.
• Exceptional organisational skills and attention to detail.
• Strong judgement and discretion with confidential information.
• Confidently engage with senior stakeholders and manage executive time.

Responsibilities

• Provide high-level diary management for the General Manager and leadership team.
• Arrange internal and external meetings, breakfasts and client meetings.
• Review communications and respond or RSVP professionally.
• Screen calls and coordinate domestic travel across regions.
• Prepare briefing packs, agendas and meeting materials, and take minutes.
• Manage expenses, corporate cards, invoicing and admin tasks.
• Maintain records and establish efficient meeting rhythms for the unit.
• Coordinate leadership meeting cadence and prepare professional reports.

Skills

Executive support

Diary management

Stakeholder liaison

Discretion

Time management

Microsoft Office

PowerPoint

Excel

Outlook

Tools

PowerPoint

Excel

Outlook

Word

Job description

Buildcorp is an Australian family-owned construction company with more than 36 years of experience delivering landmark projects and positive impact across Australia. Recognised for our commitment to excellence, integrity and long-term partnerships, we are seeking an experienced Personal Assistantto support the General Manager of our Remedial & Facade business and his Senior Management Team.

On top of joining a supportive and positive culture, you'll receive:

• Additional paid leave options
• Employee referral bonus
• Access to personal and financial counselling services
• The opportunity to give back with our Buildcorp Foundation
• Access to rugby tickets in season

The Opportunity

This is a trusted, highly visible role at the centre of a specialist business. Reporting directly to the General Manager — a civil and structural engineer who has led this business for more than a decade — you will make sure his days run smoothly, his priorities are protected, and the operating rhythm of the business unit holds.

Remedial & Facade runs a high volume of concurrent projects, with a leadership group spanning construction, pre-construction, commercial and estimating. That means a busy, varied desk: diary and travel that changes at short notice, submissions and reporting deadlines that don't move, and a steady flow of clients, strata managers, consulting engineers and industry bodies who need a capable, professional point of contact.

You will be a proactive, organised and detail-driven professional who anticipates needs before they arise, exercises judgement without needing to be asked, and is comfortable being the person who holds it all together.

Key Responsibilities

Executive Support

• Provide high-level diary management for the General Manager — prioritising requests for access, liaising with clients and Buildcorp employees, and protecting time for the work that matters.
• Arrange internal and external meetings, including breakfasts, luncheons, dinners and client coffees.
• Review emails, meeting requests and correspondence on behalf of the General Manager, responding and RSVPing professionally and promptly, and handling sensitive matters with discretion.
• Screen and manage incoming calls, redirecting and following up so nothing is dropped.
• Coordinate domestic travel across NSW/ACT, Victoria and Queensland — flights, accommodation, hire cars, transfers and itineraries — for the General Manager and the wider leadership team.
• Prepare briefing packs, agendas and meeting materials, and take and distribute minutes for leadership and operational meetings.
• Manage expense reconciliation, corporate credit cards, invoicing and general administration.
• Maintain contact records and business systems, and establish efficient processes and meeting rhythms for the business unit.

Business Unit Support

• Coordinate the leadership meeting cadence across construction, pre-construction, commercial and estimating, and follow through on actions.
• Prepare and format PowerPoint presentations, reports and board or client materials to a high professional standard.
• Provide administrative support to the wider team — meeting coordination, document formatting, tender and submission support, and reception relief as required.
• Support bid and submission deadlines, working with the estimating and pre-construction teams to keep documents moving and lodgements on time.
• Coordinate industry body engagement and award submissions, including ACRA, working with Group Marketing to bring our project work to a wider audience.
• Support onboarding and mobilisation logistics for new starters into the business unit.

About You

The General Manager will need someone who can ensure his week is well planned, well protected and runs without friction. You will be his delegate and trusted confidante, managing his priorities and anticipating things before they become a problem. To be successful you will need to show:

• Proven experience supporting a senior executive or business leader — ideally a General Manager, Director or equivalent.
• A stable career history. We are looking for someone who has committed real time to their previous roles and built genuine depth in them.
• Experience gained within a Tier 1 or Tier 2 construction, property, engineering or professional services business — an environment where pace, deadlines and senior stakeholders are the norm.
• Exceptional organisational skills and genuine attention to detail.
• Strong judgement and discretion when handling confidential and commercially sensitive information.
• Confidence engaging with senior stakeholders internally and externally, and the composure to hold a line on the General Manager's time when required.
• A proactive mindset — you see what is coming and deal with it before it lands.
• Advanced Microsoft Office skills, particularly Outlook, PowerPoint and Excel.
• Outstanding written and verbal communication and relationship-building skills.
• The ability to manage multiple competing priorities and shifting deadlines without losing accuracy.

Why Buildcorp

At Buildcorp we value quality, trust and long-term relationships — in our projects and in our people. You'll join a specialist business with real technical depth and a leadership team that has been together for years, backed by the systems, benefits and community focus of a national family-owned group.

This is a role with genuine influence over how a business unit runs, and a General Manager who will rely on you and back you accordingly.

Please note this role is based in our Camperdown office.