Personal Assistant - Melbourne

Hwl Ebsworth; Melbourne; On-site; AUD 52,000 - 72,000; Full time

Job summary

HWL Ebsworth in Melbourne is seeking a proactive Personal Assistant to join our busy administrative team. You will support Partners and executives, manage diaries, prepare correspondence and contracts, and handle file openings using our Aderant system.

Strong attention to detail and experience in professional services are essential. Full-time and part-time applicants are welcome, with flexible arrangements.

Qualifications

• Experience providing administrative support to Partners/Executives in professional services.
• Strong attention to detail and organisational skills.
• Experience with diary management and document preparation.

Responsibilities

• Assist Partners and other legal staff with daily support tasks.
• Manage calendars, meetings, and travel arrangements.
• Prepare correspondence, contracts and other documents.
• Diary management and client liaison as part of administrative duties.
• Support billing and file management activities using the practice system.

Skills

Administrative support

Attention to detail

Diary management

Education

Law student with at least 2 years remaining (graduating 2028 or later)

Tools

Aderant

Job description

• Broaden your experience with one of the largest and fastest growing legal partnerships in Australia
• Full time and Part time applicants welcome to apply
• Generous leave policies

About us

HWLE is not your typical law firm. Our rapid rise to become the largest legal partnership in Australia shows that in our case, the differences are real. We deliver first class legal advice to our government and commercial clients in every State and Territory across Australia. Firm wide, we have over 270 Partners and 1900 people.

The opportunity

We are looking for a Personal Assistant to join HWLE's Melbourne office. We have a friendly team culture, and our administrative support team is at the core of our success.

In this role, you might be busy with:

• assisting Partners and other legal staff
• using various court filing systems
• reporting and monthly billing using our file management system, Aderant
• preparation of correspondence, contracts and other documents
• diary management, liaising with clients, file opening and other administration tasks

To succeed in this role, ideally you'll have:

• among law student applicants, we require at least 2 years remaining in your studies (graduating 2028 or later). Full‑time availability is preferred, though we will consider job share arrangements for part‑time students.
• experience with administrative support to Partners/Executives within professional services.
• excellent attention to detail.

What we offer

• Unrivalled career pathways: Our unique meritocracy model proudly offers our staff career development, promoting talent based solely on merit. Our size, range of experience and competitive pricing model will provide you with everything you need to succeed. Unlike our competitors, our Solicitor to Partner ratio enables greater mentoring and client engagement. Our 180 day career forecasting sessions provide the platform to fast-track your progression.
• Work-Life Balance: We offer flexible work arrangements to support your work-life balance
• Culture: Be part of a firm renowned for its friendly and down‑to‑earth culture.
• Impact: Join a firm consistently ranked at the forefront of the Australian legal market, where your work is recognised nationally.
• Location: Our cutting‑edge office is conveniently located in the heart of the Melbourne CBD amidst a fast‑pace, high‑networking legal community. Enjoy working in a state‑of‑the‑art office environment with access to modern end of trip facilities

Applicants must have full working rights in Australia to apply.

HWLE also strongly encourages applications from the Aboriginal and/or Torres Strait Islander community.

HWLE strives to create an inclusive environment where our people want and feel comfortable to bring their entire selves to work. Varied perspectives contribute to our collective success so whatever your background, we'd love to hear from you and encourage you to apply. If you have reasonable accessibility requirements that will enable you to participate equitably in our recruitment process, please reach out to Gabrielle Saunders for a confidential discussion.