Legal Assistant - Corporate & Commercial - Brisbane

HWLE Lawyers; Brisbane; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Location: Brisbane CBD office

Friendly culture

Nationally recognised firm

Job summary

HWLE Lawyers in Brisbane seeks a Personal Assistant to support two Partners and their team in a fast-paced Corporate & Commercial group. You will manage files, format contracts, and ensure documents are accurate and ready for execution.

You will contribute to monthly billing, diary management, and broad admin support while upholding excellent grammar and attention to detail with complex documents.

Qualifications

• Experience supporting a Partner or senior executive in a fast-paced environment.
• Excellent grammar, spelling and eye for detail.
• Advanced Microsoft Word skills including styles, formatting, track changes, cross-referencing and long documents.
• Hands-on expertise with PDFs: conversion, markup, redaction and multi-part document sets.
• Skilled in Microsoft PowerPoint with the ability to produce client-ready presentations.
• Strong time management and organisational skills, with the ability to prioritise competing demands.

Responsibilities

• Support two Partners and allocated legal staff with a varied workload.
• Manage matters, keep files organised and up to date at every stage.
• Prepare and format correspondence and contracts accurately.
• Check and format lengthy agreements with multiple attachments with the legal team and external suppliers.
• Complete monthly billing using Aderant.
• Manage diaries and provide broader administrative support.

Skills

Partner support

Grammar accuracy

MS Word advanced

PowerPoint

PDF handling

Time management

Tools

Aderant

iManage

Job description

• Broaden your administration experience with one of the largest legal partnerships in Australia
• Support a high performing team of lawyers
• Generous leave policies including purchased and parental leave
  

About us

HWLE Lawyers is not your typical law firm. Our rapid rise to become the largest legal partnership in Australia shows that in our case, the differences are real. We deliver first class legal advice to our government and commercial clients in every state and territory across Australia. Firm wide, we have over 270 Partners and 1900 people.

The opportunity

We are looking for a Personal Assistant to join our Corporate & Commercial Practice Group in our Brisbane Office. Day‑to‑day you will be busy with tasks such as:

• supporting two Partners and allocated legal staff across a varied and fast‑paced workload;
• managing matters efficiently, keeping files organised and up to date at every stage;
• preparing and formatting correspondence and contracts with accuracy and attention to detail;
• checking and formatting lengthy agreements with multiple attachments, working closely with the legal team and external suppliers to ensure documents are accurate, consistently formatted and ready for execution;
• completing monthly billing using our file management system, Aderant; and
• managing diaries and providing broader administrative support.
  

To succeed in this role, ideally you'll have

• experience supporting a Partner or senior executive in a fast‑paced environment;
• excellent grammar, spelling and an eagle eye for detail;
• advanced Microsoft Word skills, including styles, formatting, track changes, cross‑referencing and the management of lengthy, complex documents;
• hands‑on expertise with PDFs, from conversion and markup to redaction and compiling multi‑part document sets;
• skilled in Microsoft PowerPoint, with the ability to produce polished, client‑ready presentations;
• strong time management and organisational skills, with the ability to prioritise competing demands; and
• experience using Aderant and iManage (or similar systems) is highly regarded.
  

What we offer

• Location: Our cutting‑edge office is conveniently located in the heart of the Brisbane CBD amidst a fast‑pace, high-networking legal community.
• Culture: Be part of a firm renowned for its friendly and down‑to‑earth culture.
• Impact: Join a firm consistently ranked at the forefront of the Australian legal market, where your work is recognised nationally.
  

HWLE Lawyers strives to create an inclusive environment where our people want and feel comfortable to bring their entire selves to work. Varied perspectives contribute to our collective success so whatever your background, we'd love to hear from you and encourage you to apply. If you have reasonable accessibility requirements that will enable you to participate equitably in our recruitment process, please reach out to Violet Rush for a confidential discussion.