Personal Assistant - EP/Private Clients Team

Empire Group; Sydney; On-site; AUD 70,000 - 98,000; Full time

Job summary

Empire Group in Sydney seeks an experienced Legal Secretary to support a Private Client practice and a sophisticated client base. You will manage diaries, prepare and amend legal documents, liaise with clients, coordinate meetings and assist with billing.

This rare opportunity offers a collaborative environment, long-term stability, and the chance to contribute to high-quality client service in a boutique firm.

Qualifications

• Previous experience as a Legal Secretary or Executive Assistant within a law firm.
• A polished, professional and mature approach.
• Exceptional attention to detail and organisational skills.
• The ability to manage multiple priorities while maintaining accuracy.
• Outstanding communication and client service skills.
• Confidence dealing directly with high-calibre clients and stakeholders.
• A strong understanding of discretion, confidentiality and professionalism.

Responsibilities

• Extensive diary and meeting management
• Preparation and amendment of legal documents and correspondence
• File and matter management
• Client liaison and relationship management
• Coordination of appointments and events
• Billing and general practice support
• Assisting lawyers with day-to-day administrative requirements

Skills

Diary management

Client service

Attention to detail

Communication skills

Job description

Legal Secretary | Private Client & Wealth Advisory

• Supportive and inclusive team culture
• High-quality work and sophisticated client base
• Stable, long-term opportunity

Join a highly respected boutique law firm supporting a sophisticated Private Client practice acting for high-net-worth individuals, family groups, professionals, executives and private clients.

This is a rare opportunity for an experienced Legal Secretary to work alongside a dynamic team, providing high-level administrative and client support within a collaborative and professional environment.

The Role

Working closely with a busy team, your responsibilities will include:

• Extensive diary and meeting management
• Preparation and amendment of legal documents and correspondence
• File and matter management
• Client liaison and relationship management
• Coordination of appointments and events
• Billing and general practice support
• Assisting lawyers with day-to-day administrative requirements

If you are an experienced Legal Secretary looking for a role where professionalism, client service and attention to detail are genuinely valued, we'd love to hear from you.

About You

To be successful in this role, you will demonstrate:

• Previous experience as a Legal Secretary or Executive Assistant within a law firm
• A polished, professional and mature approach
• Exceptional attention to detail and organisational skills
• The ability to manage multiple priorities while maintaining accuracy
• Outstanding communication and client service skills
• Confidence dealing directly with high-calibre clients and stakeholders
• A strong understanding of discretion, confidentiality and professionalism

Most importantly, you will take pride in delivering exceptional service and building trusted relationships while supporting a high-performing team.

At Empire Group, we value diversity and are committed to equitable recruitment. We encourage Aboriginal and Torres Strait Islander peoples, people from culturally diverse backgrounds, people with disability, and other underrepresented groups to apply. Our focus is on creating fair, accessible, and culturally safe recruitment processes that genuinely reflect and respect the communities we serve.