Personal Assistant

Auto & General; Brisbane; In loco; AUD 65.000 - 90.000; Tempo pieno

Vantaggi offerti da questo lavoro

Bonuses and perks

Work from home one day per week

Volunteer days

Me day

Paid parental leave

Professional development opportunities

Wellbeing programs

Team events

Retailer discounts

Descrizione del lavoro

Auto & General is seeking a proactive Personal Assistant to join our Group Finance team in Toowong on a 7-month fixed-term contract with potential extension. You will support the Executive General Manager and a team of 30 finance professionals, keeping leaders and colleagues organized, connected and running smoothly.

Your role includes managing diaries, coordinating audits, preparing board papers and reports, and coordinating team events within budget.

Competenze

• 3+ years of experience as a personal assistant to a management team.
• Strong communication and interpersonal skills with confidentiality.
• Able to manage tight deadlines and multiple tasks.

Mansioni

• Managing diaries, travel arrangements and meeting coordination for the EGM Group Finance and senior leaders.
• Acting as central contact for the annual external audit, coordinating with internal stakeholders.
• Coordinating requirements for the appointed actuary and scheduling meetings with executive teams.
• Preparing presentations, board papers, reports and monthly result packs.
• Managing onboarding, intranet pages and up-to-date organisation charts.
• Handling expenses, credit card applications and staff movement forms.
• Coordinating team engagement activities and organising events within budget.

Conoscenze

Diary management

Stakeholder management

Communication

Attention to detail

Confidentiality

Independent work

Strumenti

Google Workspace

Concur expenses

Corporate Travel Management

Descrizione del lavoro

16h ago , from Auto and General Insurance

• Location9 Sherwood Road,Toowong, QLD, 4066,Australia
• Job CategoryAdministration

Contact information

• Contact Phone.
• Contact ***************@autogeneral.com.au

The position

At Auto & General we’re on the lookout for a proactive, highly organised and engaging Personal Assistant (PA) to join our Group Finance team in Toowong on a 7-month fixed-term contract (with possibility of extension).

The Opportunity

This isn’t your traditional PA role where you only support one person. While you’ll provide outstanding, high-level administrative support to our Executive General Manager (EGM) Group Finance Asia Pacific, you’ll also be the heartbeat of a dynamic team of 30 finance professionals. You’ll keep our leaders and our wider team organised, connected and running smoothly.
Whether you’re managing complex diaries, coordinating our annual external audit, or organising team social events, your days will be varied, fast-paced and highly rewarding.

Your role

Key Responsibilities

• Managing diaries, travel arrangements and meeting coordination for our EGM Group Finance and senior leaders
• Acting as the central contact for our annual external audit, which includes distributing requirements and coordinating with internal stakeholders
• Coordinating requirements for our appointed actuary and scheduling meetings with executive teams
• Preparing professional presentations, board papers, reports and monthly result packs
• Managing team onboarding, maintaining intranet pages and keeping organisation charts up to date
• Looking after administrative essentials like expense claims, credit card applications and staff movement forms
• Coordinating team engagement activities and organising memorable team events within our budget.

What experience you’ll bring

We’re looking for a collaborative relationship-builder who thrives on keeping things organised. To fit right in, you’ll have:

• At least three years of experience as a personal assistant supporting a management team
• Exceptional communication and interpersonal skills, with a focus on attention to detail and confidentiality
• A self-motivated approach with the ability to work independently and manage tight deadlines
• Extensive diary and time management skills, with the ability to balance multiple tasks effortlessly
• Proficiency with Google Workspace, Concur expenses and Corporate Travel Management systems, with a finance background being highly regarded.
• A finance background would be highly regarded.

Location:

Toowong
Close to a variety of public transport and easy parking options, the Toowong office has excellent end of trip facilities (including secure bike storage and showers), outdoor spaces and plenty of modern collaborative areas to work and connect with colleagues.
Conveniently based at Toowong Village tower with views of the mountains and the Brisbane River, our location is only 4 km from the city and provides access to retail, restaurants and other amenities.

The benefits of working at A&G

• Be rewarded - we recognise high performance and reward our people for their hard work through bonuses and other perks.
• Work flexibility - with options to work from home one day per week.
• Options for leave - life happens, so we’ve got volunteer days, an additional paid ‘ME’ day, paid parental leave and the opportunity to purchase additional leave to cover all of the big stuff.
• Grow with us - we’ve got learning and professional development opportunities to suit everyone.
• Give back - our A&G Difference program gives you the power to change our community for the better through volunteering, fundraising and donation opportunities for causes that you’re passionate about.
• Take care of yourself - your wellbeing is important to us and our healthy mind and body hub, mental-health support and fitness discounts will help you be your best self.
• Celebrate the wins - we love sharing our successes and celebrating together - join us and you’ve got a ticket to our many on-site events throughout the year, family fun days and annual celebrations.
• Save money - as well as discounts on insurance products, we’ve teamed up with some incredible retailers, hospitality providers and others to bring you discounts on your purchases, no matter where you are in Australia.

About us

Auto & General (A&G) is the fastest-growing major Motor and Home insurer in Australia, providing insurance products and solutions to safeguard a brighter future for our customers and community.
Our range of general insurance products including Car, Motorcycle, Home, Contents Pet and Travel products are delivered through our multi-award-winning brand Budget Direct and partnerships with leading brands - ING, Qantas, and Coles Insurance.

We’re excited about the future and we’re always on the lookout for talented, passionate individuals who can help us achieve our goal of being Australia’s best insurer! If this sounds like you,
Auto & General values individual differences and believes in fostering an inclusive culture that creates a great place to work for all.