Personal Assistant

Auto-; Brisbane; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Bonuses

Hybrid work one day per week

Volunteer days

ME day

Paid parental leave

Additional leave purchase

Learning & development

Employee discounts

Job summary

Auto & General in Brisbane’s Toowong is seeking a proactive Personal Assistant to join our Group Finance team on a 7-month fixed-term contract. You’ll support the Executive General Manager and a 30-person finance group, coordinating diaries, travel, and key meetings while keeping departments connected and running smoothly.

The ideal candidate has at least three years of PA experience with a strong eye for detail, confidentiality and time management, and proficiency with Google Workspace, Concur

Qualifications

• At least three years of experience as a personal assistant supporting a management team
• Exceptional communication and interpersonal skills, with a focus on attention to detail and confidentiality
• A self-motivated approach with the ability to work independently and manage tight deadlines
• Extensive diary and time management skills, with the ability to balance multiple tasks effortlessly
• Proficiency with Google Workspace, Concur expenses and Corporate Travel Management systems, with a finance background being highly regarded.

Responsibilities

• Managing diaries, travel arrangements and meeting coordination for our EGM Group Finance and senior leaders
• Acting as the central contact for our annual external audit, which includes distributing requirements and coordinating with internal stakeholders
• Coordinating requirements for our appointed actuary and scheduling meetings with executive teams
• Preparing professional presentations, board papers, reports and monthly result packs
• Managing team onboarding, maintaining intranet pages and keeping organisation charts up to date
• Looking after administrative essentials like expense claims, credit card applications and staff movement forms
• Coordinating team engagement activities and organising memorable team events within our budget.

Skills

PA experience

Diary management

Communication skills

Time management

Independent worker

Google Workspace

Concur

Corporate Travel Management

Finance background

Tools

Google Workspace

Concur

Corporate Travel Management

Job description

• Location 9 Sherwood Road,Toowong, QLD, 4066,Australia
• Job Category Administration

Contact information

• Contact Phone .

The position

At Auto & General we’re on the lookout for a proactive, highly organised and engaging Personal Assistant (PA) to join our Group Finance team in Toowong on a 7-month fixed-term contract (with possibility of extension).

The Opportunity

This isn’t your traditional PA role where you only support one person. While you’ll provide outstanding, high-level administrative support to our Executive General Manager (EGM) Group Finance Asia Pacific, you’ll also be the heartbeat of a dynamic team of 30 finance professionals. You’ll keep our leaders and our wider team organised, connected and running smoothly.
Whether you’re managing complex diaries, coordinating our annual external audit, or organising team social events, your days will be varied, fast-paced and highly rewarding.

Your role

Key Responsibilities

• Managing diaries, travel arrangements and meeting coordination for our EGM Group Finance and senior leaders
• Acting as the central contact for our annual external audit, which includes distributing requirements and coordinating with internal stakeholders
• Coordinating requirements for our appointed actuary and scheduling meetings with executive teams
• Preparing professional presentations, board papers, reports and monthly result packs
• Managing team onboarding, maintaining intranet pages and keeping organisation charts up to date
• Looking after administrative essentials like expense claims, credit card applications and staff movement forms
• Coordinating team engagement activities and organising memorable team events within our budget.

What experience you’ll bring

• At least three years of experience as a personal assistant supporting a management team
• Exceptional communication and interpersonal skills, with a focus on attention to detail and confidentiality
• A self-motivated approach with the ability to work independently and manage tight deadlines
• Extensive diary and time management skills, with the ability to balance multiple tasks effortlessly
• Proficiency with Google Workspace, Concur expenses and Corporate Travel Management systems, with a finance background being highly regarded.
• A finance background would be highly regarded.

Location:

Toowong

Close to a variety of public transport and easy parking options, the Toowong office has excellent end of trip facilities (including secure bike storage and showers), outdoor spaces and plenty of modern collaborative areas to work and connect with colleagues.
Conveniently based at Toowong Village tower with views of the mountains and the Brisbane River, our location is only 4 km from the city and provides access to retail, restaurants and other amenities.

The benefits of working at A&G

• Be rewarded - we recognise high performance and reward our people for their hard work through bonuses and other perks.
• Work flexibility - with options to work from home one day per week.
• Options for leave - life happens, so we’ve got volunteer days, an additional paid ‘ME’ day, paid parental leave and the opportunity to purchase additional leave to cover all of the big stuff.
• Grow with us - we’ve got learning and professional development opportunities to suit everyone.
• Give back - our A&G Difference program gives you the power to change our community for the better through volunteering, fundraising and donation opportunities for causes that you’re passionate about.
• Take care of yourself - your wellbeing is important to us and our healthy mind and body hub, mental-health support and fitness discounts will help you be your best self.
• Celebrate the wins - we love sharing our successes and celebrating together - join us and you’ve got a ticket to our many on-site events throughout the year, family fun days and annual celebrations.
• Save money - as well as discounts on insurance products, we’ve teamed up with some incredible retailers, hospitality providers and others to bring you discounts on your purchases, no matter where you are in Australia.

About us

Auto & General (A&G) is the fastest-growing major Motor and Home insurer in Australia, providing insurance products and solutions to safeguard a brighter future for our customers and community.
Our range of general insurance products including Car, Motorcycle, Home, Contents Pet and Travel products are delivered through our multi-award-winning brand Budget Direct and partnerships with leading brands - ING, Qantas, and Coles Insurance.

We’re excited about the future and we’re always on the lookout for talented, passionate individuals who can help us achieve our goal of being Australia’s best insurer! Auto & General values individual differences and believes in fostering an inclusive culture that creates a great place to work for all.