People Coordinator

Havas; New South Wales; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid working

Mentorship from People leaders

Great Place to Work

Job summary

Havas ANZ is seeking a proactive People Coordinator to join our People and Talent team in Sydney. You will gain hands-on experience across the full employee lifecycle and support meaningful people projects under senior leaders.

This role offers hybrid working and an opportunity to learn in a small, supportive team, with exposure to global HR initiatives and a path to develop operational foundations in People and Culture.

Qualifications

• Passionate about people with genuine interest in People profession.
• Proactive, motivated and solutions-focused mindset.
• Strong attention to detail and accuracy.
• Strong organisational and time-management skills with ability to manage priorities.

Responsibilities

• Prepare employment contracts, promotion letters and onboarding documents.
• Maintain employee lifecycle trackers and records via Workday.
• Coordinate onboarding for permanent, fixed-term, contractors, interns and freelancers.
• Partner with Payroll, IT and other teams to support a smooth employee experience.
• Coordinate offboarding activities including exit interviews and leave reconciliation.
• Provide first-line support for general people-related matters.

Skills

People coordination

Organisational skills

Attention to detail

Clear written and verbal communication

Problem solving

Tools

Microsoft Excel

Workday

Job description

Job Description

Agence : Havas

Description du poste : New Opportunity: Join Our People Team at Havas ANZ

Are you looking to kick-start your career in People & Culture? We have a new opportunity for a proactive, passionate and organised People Coordinator to join our People and Talent team in Sydney. This is an exciting opportunity to gain hands on experience across the full employee lifecycle, contribute to meaningful people projects and work alongside our Chief People Officer, Head of People & Talent and People Advisors to make Havas the best place our people have ever worked. This is a fantastic opportunity for someone looking to step into the People profession and build strong operational foundations, learn from a small and supportive team, grow, gain exposure to a broad range of People activities and make a genuine impact.

Full Employee Lifecycle

• Prepare employment contracts, promotion letters, parental leave correspondence and other employee documentation.
• Maintain employee lifecycle trackers and accurate records via Workday.
• Support employee changes and internal transfers across the Havas Group, both locally and globally.
• Onboarding and Offboarding
• Coordinate onboarding for permanent, fixed-term, contractors, interns and freelance workers, including paperwork, employee records, system updates, welcome packs and inductions.
• Partner with Payroll, IT and other internal teams to support a smooth and welcoming employee experience.
• Coordinate all offboarding activities, including exit interviews, checklists and leave and timesheet reconciliation.
• Employee Support and People Operations
• Provide timely first-line support for all general people related matters and queries.
• Take ownership and expand complex or sensitive matters appropriately.
• Maintain accurate and confidential employee records, files, trackers and People systems.
• Assist with People reporting, audits, compliance activities, mandatory training, probation reviews and performance review tracking.
• Support the People Advisors with day-to-day administration, coordination and follow-up activities.
• Actively contribute and support meaningful People projects connected to our Global People Pillars commitments – Belonging, Wellbeing, Learning, Career and Impact.

What You'll Bring

• Passionate about people with a genuine interest in building a career in the People profession.
• A proactive, motivated and solutions-focused mindset.
• Strong attention to detail and a commitment to accuracy.
• Strong organisational and time-management skills, with the ability to manage competing priorities and deadlines.
• Confidence working with data, systems, trackers and employee records.
• Comfort using Microsoft Office, including Excel, or a willingness to build these skills.
• An interest in using or experimenting with AI tools, such as Microsoft Copilot, ChatGPT, Claude or similar
• Clear written and verbal communication skills.
• An approachable and collaborative working style
• A willingness to keep learning, adaptability and openness to feedback.

What makes this opportunity special?

• Exposure to the full employee lifecycle
• Mentorship from experienced People leaders
• Opportunities to contribute to strategic people initiatives
• Hybrid working and a flexible culture
• Sydney CBD office in the heart of The Rocks
• A certified Great Place to Work

Type de contrat : CDI Vous intégrerez une entreprise garantissant l'égalité des chances et qui valorise la diversité.

If you require any adjustments during the recruitment process, please let us know so we can support you (email: [e-mail]).

About Havas Village ANZ

In Australia and New Zealand, we help brands unlock growth by being Deliberately Different. Not by accident. By intent. With a challenger mindset and diverse talent, we push past convention to create disproportionate impact. By bringing insight, imagination and execution together seamlessly, we help brands stand out and scale up. At HAVAS, we are committed to building a future that is inclusive for all, where you can bring your whole self to work and feel valued, respected and supported to succeed. We encourage applications from people of all backgrounds, identities, experiences and abilities, including Aboriginal and Torres Strait Islander peoples.

Havas Fondé à Paris en 1835, Havas est l'un des plus grands groupes de communication au monde, avec plus de 22 000 collaborateurs dans plus de 100 pays, qui partagent une seule et même mission : make a meaningful difference au service des marques, des entreprises, et de la société dans son ensemble.

Les équipes des trois divisions Creative, Media, et Health & You, travaillent avec agilité et en parfaite synergie pour accompagner leurs clients dans leur transformation positive, en leur apportant des solutions sur mesure, porteuses de sens et s'inspirant des métiers de l'entertainment.

Life at Havas Nous sommes très fiers de notre famille Havas. Elle est composée de personnalités uniques, qui enrichissent leur travail avec leurs idées et leurs passions. L'esprit d'équipe est au cœur de notre fonctionnement et les Havas Villages constituent nos espaces de travail. Nous encourageons nos collaborateurs à saisir les multiples opportunités d'évolution.

Havas Creative Network Chez Havas, nous pensons que la créativité n'est pas seulement une description de notre activité, mais qu'elle fait partie de l'ADN de nos agences. Notre réseau créatif rassemble certaines des agences les plus créatives et les plus accomplies du secteur. En associant l'expertise créative au pouvoir stratégique et innovant de nos Villages, nous construisons des équipes sur-mesure autour des besoins spécifiques de chacun de nos clients.

Havas Media Network Chez Havas, nous offrons la meilleure expérience média, en nous concentrant sur les médias les plus meaningful pour construire des marques porteuses de sens. Nous savons comment établir une relation entre un client et son public cible – en fonction d'où il se trouve et avec du contenu qui lui parle. Nous apportons cette expertise grâce à notre système Mx, notre méthodologie opérationnelle globale et processus commun de planification stratégique. Ce système crée de la valeur pour nos clients en transformant les informations sur les consommateurs en objectifs de croissance claires, en associant les parties prenantes et les indicateurs clés de performance et en mesurant l'impact des expériences médiatiques.

Havas Health & You Animée par l'objectif d'avoir un impact positif sur la vie des patients et d'œuvrer à l’amélioration du bien-être et de la santé de tous, l'entité Havas Health & You s'appuie sur un réseau mondial d'experts en communication santé. Avec un état d'esprit résolument tourné vers l'innovation, la créativité et l'éducation, nous nous engageons à fournir un travail innovant et toujours excellent.