Payroll Specialist

AlayaCare; Sydney; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid work 2 days

RSUs

Wellness days

Benefits package

Volunteer leave

Team events

Inclusive culture

Job summary

AlayaCare is seeking a Payroll Specialist to build a career in payroll with hands-on ADP experience. You will manage end-to-end Australian payroll across two entities, collaborate with a global finance team, and gain exposure to Canada and beyond.

You will work in a hybrid setup (2 days in Sydney CBD office), develop payroll skills, and help drive process improvements as the payroll function grows in a fast-paced SaaS company that serves care providers worldwide.

Qualifications

• 2+ years hands-on payroll experience in ADP.
• Intermediate Excel skills (VLOOKUP, pivot tables) and curiosity about AI tools.
• Strong communication across borders and ability to explain complex payroll concepts clearly.

Responsibilities

• Process fortnightly Australian payroll end-to-end for two entities, including starters, terminations, leave, and deductions.
• Assist with PAYG, superannuation uploads, STP and workers' compensation compliance; support month-end & audit.
• Use AI tools to improve efficiency while maintaining privacy and security standards.
• Collaborate with People & Culture and Finance, handle employee payroll queries with a service mindset, and overlap with the global team.
• Grow the payroll function and participate in process improvements and potential system implementations.

Skills

Strong communication

Self-driven

Attention to detail

Curious to learn

Tools

ADP

Excel

AI tools

Job description

• Hybrid working 2 days per week in office

• Full-time | Permanent | Start ASAP
• Sydney based (CBD)
• Hybrid working 2 days per week in office

Genuine exposure to global payroll (Australia, Canada and beyond) | real progression as our payroll function grows | modern tools (NetSuite, ADP) plus room to use AI to work smarter | supportive finance team | work with purpose.

Meet AlayaCare!

We're a fast-growing SaaS scaleup on a mission to transform aged and disability care across Australia, Canada, the US and beyond. Our platform helps care providers deliver exceptional service in homes, communities, and residential settings.

We're big on tech with purpose, passionate about improving care outcomes, and just as passionate about building a workplace where our people can grow and do their best work.

The Role:

We're looking for a Payroll Specialist who's keen to build a genuine career in payroll, not just process it. Hands‑on payroll experience in ADP is essential, beyond that we care more about your fundamentals and willingness to learn than a long resume. You'll process our fortnightly Australian payroll end‑to‑end across our two Australian companies, and gradually build exposure to how payroll works in other countries as part of our global finance team. Reporting to the Payroll Manager, you'll have real room to grow as our payroll function expands.

Your days will involve:

Payroll Processing & Compliance

• Process fortnightly Australian payroll end-to-end — new starters, terminations, leave, overtime, allowances and deductions
• Keep on top of PAYG, superannuation (incl. upload), STP and workers' compensation requirements

Systems & Reconciliation

• Work across two ADP instances for two different entities, plus reconcile payroll data and journals
• Investigate and resolve payroll discrepancies, and support month-end and audit
• Get comfortable using AI tools to work more efficiently, in line with our privacy and security standards

Collaboration & Global Team

• Work flexible morning hours some days to overlap with our global payroll team
• Partner with People & Culture and Finance, and handle employee payroll queries with a service mindset
• Start building exposure to payroll in other jurisdictions, including Canada

Growing Into the Role

• Take on more of the payroll function as it expands — there's a genuine path to grow here, not a fixed, static role
• Get involved in payroll process improvements and, over time, potentially payroll system implementations

You won't be expected to know everything on day one — you'll be supported to learn Australian payroll properly and build from there.

You'll thrive in this role if you:

• Have 2+ years hands‑on payroll experience in ADP
• Have intermediate Excel skills (e.g. VLOOKUP, pivot tables) and are curious about using AI tools
• Are a strong communicator, able to communicate across borders and make complex concepts easy to understand
• Are self‑driven with the ability to prioritise your work to meet deadlines, and work proactively and autonomously
• Have excellent attention to detail, you pride yourself on the accuracy of your work
• Are curious, keen to learn and want to grow beyond Australian payroll into other jurisdictions
• Are flexible, detail-oriented, and looking to advance your payroll career

We believe great work should be rewarded. Here's how we show our appreciation.

• Hybrid working (2 days in office per week), Sydney CBD based
• Competitive salary + company stock (RSUs)
• 5 Wellness days per year
• $1,000/year flexible benefits package & $500 per year L&D allowance
• 2 days annual company-paid volunteer leave to support causes you care about
• Team lunches, events & wellness activities
• A genuinely open, inclusive, and collaborative culture
• A chance to build real payroll expertise across multiple countries, in a fast‑paced tech company doing purposeful work in the care space

Belonging matters.

We're committed to building an organisation that reflects the communities we serve. Diversity, equity, inclusion, and accessibility aren't just buzzwords here, they're woven into everything we do.

Need adjustments to participate in the recruitment process? We've got you. Just reach out to our HR team: [e-mail]. We do not accept unsolicited CVs from Recruitment Agencies.