Payroll & Reporting Officer

Victorian-Institute-of-Forensic-Medicine; Melbourne; Presencial; AUD 70.000 - 95.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

EAP

Peer support programs

Annual influenza vaccination program

HCFS health insurance discount

Flexible work

Descripción de la vacante

Victorian Institute of Forensic Medicine (VIFM) seeks a Payroll & Reporting Officer to deliver end-to-end fortnightly payroll across the employee lifecycle. You will maintain records, generate workforce reports, resolve queries, and ensure compliance with enterprise agreements and legislation.

You will work with Chris21 and HR systems in a collaborative People & Culture team, improving processes and service quality across the organisation.

Formación

• Experience in end-to-end payroll processing within a complex, public sector or regulated environment.
• Strong knowledge of payroll legislation, superannuation, and industrial agreements or awards.
• Proficiency with payroll data analysis and reporting.

Responsabilidades

• Deliver end-to-end fortnightly payroll processing: new starters, terminations, variations, higher duties, leave, allowances, deductions, salary packaging, timesheets and superannuation.
• Maintain accurate payroll and employee records, ensuring data integrity and audit readiness.
• Prepare and contribute to payroll and workforce reporting to support operational and compliance needs.
• Respond to payroll enquiries and investigate discrepancies; escalate when required.
• Administer WorkCover payments with relevant stakeholders.
• Ensure payroll activities comply with enterprise agreements, legislation, policies and procedures.
• Contribute to continuous improvement of payroll processes, systems and reporting practices.
• Collaborate across People & Culture to deliver high-quality service.

Conocimientos

End-to-end payroll processing

Payroll legislation

Data literacy

Chris21

HR systems

Audit/data integrity

Customer service

Herramientas

Chris21

HR systems

Descripción del empleo

About UsThe Victorian Institute of Forensic Medicine (VIFM) is a leading organisation at the intersection of science, medicine and justice. We provide independent forensic medical and scientific expertise to support the justice system, deliver crucial evidence that underpins safe convictions and appropriate acquittals, and contribute to public health and community safety through education and research.Our work is complex and deeply meaningful. From investigating deaths reported to the Coroner to supporting victims of crime and enabling life changing tissue donation through the Donor Tissue Bank of Victoria, VIFM plays a critical role in Victoria's justice and health systems.What truly sets VIFM apart is our people and our culture. Guided by our values of Respect, Openness, Service, Integrity and Innovation, we foster a workplace where expertise is valued, collaboration is encouraged, and purpose sits at the heart of everything we do.About the RoleReporting to the Manager, People & Culture Operations, the Payroll & Reporting Officer is responsible for delivering accurate, timely and compliant end-to-end payroll services across the employee lifecycle.Working as part of a supportive and high-performing team, you will play a key role in maintaining payroll integrity, resolving queries, and contributing to workforce reporting and process improvements that enhance efficiency and service quality.Key ResponsibilitiesDeliver end-to-end fortnightly payroll processing, including new starters, terminations, contract variations, higher duties, leave, allowances, deductions, salary packaging, timesheets and superannuation.Maintain accurate payroll and employee records, ensuring data integrity and audit readiness.Prepare and contribute to payroll and workforce reporting, providing meaningful insights to support operational and compliance requirements.Respond to payroll enquiries and investigate discrepancies, resolving issues or escalating where required.Administer WorkCover payments in collaboration with relevant stakeholders.Ensure payroll activities comply with enterprise agreements, legislation, policies and procedures.Contribute to continuous improvement of payroll processes, systems and reporting practices.Work collaboratively across People & Culture and the broader organisation to deliver responsive, high-quality service.About YouYou are a detail-oriented and analytical payroll professional who takes pride in accuracy and service. You enjoy working with data, solving problems, and improving processes, and you bring a collaborative and inclusive approach to your work.You will demonstrate:Experience in end-to-end payroll processing within a complex, public sector or regulated environment.Strong knowledge of payroll legislation, superannuation, and enterprise agreements or awards.Sound data literacy, with the ability to interpret payroll data and contribute to meaningful reporting.High attention to detail, with strong numerical and analytical skills.Proficiency in payroll (Chris21) and HR systems, with the ability to learn new systems quickly.Strong organisational skills and the ability to manage competing priorities and deadlines.Clear and professional communication skills, with a strong customer service focus.A collaborative mindset and commitment to inclusion and continuous improvement.Experience working across multiple enterprise agreements or awards is advantageous.What we offerWorking at the Victorian Institute of Forensic Medicine (VIFM) will give you rewarding experiences and the opportunity to do extraordinary work. You will enjoy:An employee assistance program (EAP)Peer support programsAnnual influenza vaccination programDiscount on health insurance through HCFSocial Club MembershipFlexible WorkMyki and V/Line Commuter ClubNovated LeasingWorking at VIFM is more than just a job; it's personal. We are dedicated to making a difference and believe in the strength of our diverse team and vibrant culture. Our commitment extends to our people, customers, and community, and we operate responsibly and ethically.Join us to lead, inspire, and shape the future of forensic medicine in a culture that values creativity, embraces new ideas, and fosters inclusivity and collaboration.How to applyClick the \"Apply\" button to submit your application. Applications close on Sunday 8 November 2026 at 11:59 pm.*;Submit a resume and cover letter addressing your experience, the key selection criteria, your motivations and your suitability for the role.*;If you feel comfortable, please let us know when you apply if you have any accessibility requirements or require any of the application materials in an alternative format, so we can make any adjustments required to support you throughout our recruitment process.*;Applications must be submitted through the online portal. We're unable to accept applications by email or other methods.For any enquiries or adjustments relating to this role, please contact Isha Shah, Talent Management Advisor, via email at [e-mail] Recruitment ProcessThe successful candidate will be required to undergo pre-employment checks, which will include reference checks, national police checks, and misconduct screening. Depending on the role, other checks may include VicRoads checks, driver's license checks, and a Declaration of Private Interests (for executive and responsible officer roles).