Payroll Officer

(AUS) Ecolab Pty Ltd; Sydney; Hybrid; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Hybrid working model

Job summary

Ecolab Pty Ltd is seeking an experienced Payroll Officer to cover a 12-month fixed-term parental leave. The role focuses on end-to-end NZ payroll and Fiji, with hands-on MicroPay expertise.

You will work within a small payroll team, delivering accurate payroll services across NZ and Fiji and collaborating with stakeholders. Responsibilities include master data maintenance, final payments, IRD Payday Filing, KiwiSaver, month-end reporting and GL postings, across systems like MicroPay, Workday,

Qualifications

• Proven end-to-end New Zealand payroll experience.
• Experience with IRD Payday Filing and KiwiSaver administration.
• Strong Excel skills with VLOOKUP and Pivot Tables.
• Experience processing employee lifecycle transactions (starters, changes, terminations).
• Month-end payroll reporting and GL postings experience.

Responsibilities

• End-to-end processing of NZ monthly and fortnightly payroll.
• Maintain employee master data (new starters, changes, terminations).
• Calculate final payments and termination entitlements.
• Prepare NZ IRD Payday Filing requirements.
• Manage payroll payments and statutory obligations.
• Complete month-end payroll reporting and GL postings.
• Resolve payroll queries with employees/stakeholders.
• Support cross-functional team coverage and continuous payroll operations.
• Work across MicroPay, Workday, SAP, One Advanced and Connex.

Skills

NZ payroll

IRD Payday Filing

KiwiSaver administration

Employee lifecycle

Month-end reporting

GL postings

Excel (VLOOKUP, PivotTables)

Analytical skills

Stakeholder communication

Tools

MicroPay

Workday

SAP

One Advanced

Connex

Job description

At Ecolab, we're committed to helping our customers achieve cleaner, safer and healthier operations. We're currently seeking an experienced Payroll Officer to join our collaborative payroll team on a 12-month fixed term contract covering a parental leave period.

This is an excellent opportunity for a payroll professional with strong New Zealand payroll experience and hands-on MicroPay expertise to take ownership of end-to-end payroll processing across New Zealand and Fiji.

About the Role

Reporting into the Payroll Manager and working within a close-knit team of four, you'll be responsible for the accurate and timely delivery of payroll services across multiple pay cycles and jurisdictions. The role supports approximately 250 employees across New Zealand and Fiji and offers exposure to a range of payroll, reporting and compliance activities.

An immediate start is preferred to allow for a comprehensive handover before the incumbent commences parental leave.

Key Responsibilities

• End-to-end processing of New Zealand monthly and fortnightly payroll
• Maintain employee master data, including new starters, employee changes and terminations
• Calculate and process final payments and termination entitlements
• Prepare and submit New Zealand IRD Payday Filing requirements
• Manage payroll payments and statutory obligations
• Complete month-end payroll reporting and General Ledger reconciliations/postings
• Liaise with employees and internal stakeholders to resolve payroll queries
• Support continuous payroll operations and cross-functional team coverage as required
• Work across systems including MicroPay, Workday, SAP, One Advanced and Connex

About You

To be successful in this role, you will bring:

Proven end-to-end New Zealand payroll experience

Strong working knowledge of MicroPay (essential)

Experience with IRD Payday Filing and KiwiSaver administration

Experience processing employee lifecycle transactions including starters, changes and terminations

Exposure to month-end payroll reporting and GL posting activities

Intermediate to advanced Excel skills, including VLOOKUPs and Pivot Tables

Personal Attributes

Exceptional attention to detail and accuracy

Strong analytical and problem-solving abilities

Well-developed planning and organisational skills

Ability to manage competing deadlines in a payroll environment

Self-motivated with the ability to work independently

Strong communication and stakeholder management skills

Collaborative team player who understands the broader business impact of payroll activities

Why Join Ecolab?

• Join a global organisation with a strong reputation and purpose-driven culture
• Hybrid working model with flexibility
• Diverse and interesting payroll portfolio across multiple countries
• Collaborative and supportive payroll team environment
• Opportunity to further develop your payroll expertise across New Zealand, Fiji and Australian payroll operations
• Comprehensive handover period available for the successful candidate who starts before the parental leave commences

Ecolab is an Equal Opportunity Employer. We are committed to creating an inclusive workplace where diversity is valued and everyone can thrive.