Payroll Officer

Hall & Wilcox; City of Melbourne; Hybrid; AUD 54,000 - 66,000; Part time

Benefits offered by this job

Free daily breakfast

Office social events

Diversity and wellbeing program

Pro bono and community involvement

Job summary

Hall & Wilcox is seeking an experienced Payroll Officer to join our national Finance team on a 12-month fixed-term contract. The role supports payroll for ~1200 employees across eight Australian offices, with hybrid and flexible working arrangements.

You will manage end-to-end processes, entitlements, superannuation, and monthly/quarterly reconciliation, collaborating across teams. The ideal candidate has 3–5 years of payroll experience, exposure to large workforces, and proficiency with

Qualifications

• 3–5 years of experience as a Payroll Officer.
• Experience handling payroll for a large workforce (>800 employees).
• End-to-end payroll experience is required.

Responsibilities

• Manage end-to-end fortnightly payroll for ~1200 employees with timeliness and accuracy.
• Handle employee entitlements, leave, and Superannuation contributions.
• Reconcile monthly and quarterly profit sharing for partners and prepare year-end adjustments.
• Respond to payroll queries and provide cross-team support.

Skills

Payroll processing

Excel

Statutory compliance

Attention to detail

Communication

Confidentiality

Team collaboration

Education

Payroll experience (3-5 years)

Tools

MicrOpay

Definitiv

Job description

Make the smarter choice

Come thrive with us. Learn more about what Hall & Wilcox can offer you here.

• Part-time working Tuesday, Wednesday and Thursdays, 12 month fixed-term contract
• Our HW Evolve approach includes hybrid and flexible working. WFH and from modern, open plan offices
• Learning and career development programs for all roles and levels
• Free daily breakfast and office social events
• Genuine commitment to diversity, inclusion and wellbeing, and pro bono and community

• Part-time working Tuesday, Wednesday and Thursdays, 12 month fixed-term contract
• Our HW Evolve approach includes hybrid and flexible working. WFH and from modern, open plan offices
• Learning and career development programs for all roles and levels
• Free daily breakfast and office social events
• Genuine commitment to diversity, inclusion and wellbeing, and pro bono and community

About The Role And Team

We have a new opportunity for an experienced Payroll Officer to join our national Finance team on a 12 month fixed-term contract working Tuesday, Wednesday and Thursdays.

This is a national role, and as such can be based from any of our 8 offices across Australia (Melbourne, Sydney, Perth, Brisbane, Newcastle, Canberra, Adelaide and Darwin).

The payroll team consists of the Payroll Manager and two Payroll Officers. The team forms part of the broader Finance team at Hall & Wilcox.

This role will provide support to the Payroll Manager in the delivery of an efficient and effective payroll function for employees and partners.

Your Responsibilities Will Include:

• processing the end-to-end fortnightly payroll for employees (approximately 1200), ensuring timeliness, accuracy and compliance with relevant laws and regulations. This includes:
  • processing of new starters, payroll changes, casual hours, overtime, backpays, deductions, bonuses and termination payments;
  • managing and processing employee entitlements, including annual leave, sick leave, long-service leave and other leave;
  • managing employer funded parental leave payments; and
  • maintaining Government Parental Leave payments;
• management of leave processed in ESS (Employee Services Service);
• processing superannuation contributions every fortnight in line with Payday Super legislation;
• assisting the Payroll Manager with monthly reconciliation and reporting;
• assisting the Payroll Manager with processing monthly and quarterly profit share distribution for partners;
• end of financial year processing including processing firmwide remuneration review changes and STP final reconciliation;
• providing payroll-related support to other teams within the firm, including responding to and resolving payroll queries;
• general adhoc reporting as required; and
• other duties as requested by the Payroll Manager.

About You

You will ideally have the following skills and experience:

• a minimum of 3-5 years experience as a Payroll Officer;
• experience processing a similar sized payroll (>800 employees);
• end to end payroll experience;
• experience with MicrOpay or Definitiv payroll system is preferred but not essential;
• sound knowledge of legislative requirements in respect of statutory tax, Superannuation, Legal Services Award, Single Touch Payroll;
• strong working knowledge of Excel;
• strong attention to detail;
• excellent communication skills;
• ability to maintain confidentiality;
• ability work independently as well as with a team; and
• ability to interact and develop relationships at all business levels.

About Us

At Hall & Wilcox, we deliver outstanding legal services to corporate, public sector and private clients, both Australian-based and those offshore doing business in Australia. Our purpose is to enable our clients, our people and our communities to thrive.

We were recently named Law Firm of the Year at the 2026 Lawyers Weekly Australian Law Awards.

We do great work, smarter. We’re passionate about the work we do and how it creates value for today and tomorrow. We’re known for Smarter Law: smarter thinking to create smarter solutions. We embrace innovative thinking and technology. We listen. We partner. We solve.

We are also known for having a great culture that values people and that lives our purpose and values - our Hallmarks.

Hall & Wilcox is a successful independent Australian law firm; a place to belong, with the freedom to learn and grow. We thrive together. We are diverse and inclusive - everyone is welcome and respected. We encourage applications from candidates of all cultural backgrounds (including First Nations), abilities, sexual orientation and gender identities.

Hear from our people about what it’s like to thrive at Hall & Wilcox: bit.ly/HWpeople

To learn more about Hall & Wilcox visit our website.

We are committed to supporting candidates with disability so that every candidate is offered a fair, equitable and supportive recruitment experience. If you require any adjustments or support to complete your application, or if you have any questions, please contact Kim Chalmers, Senior Talent Acquisition Advisor, at [e-mail] for a confidential discussion.

This vacancy is being managed directly by the Hall & Wilcox Talent Acquisition team. We will contact our preferred agency partners should we require any assistance.

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