Part-Time Governance and Admin Officer

Lotus People; Sydney; Hybrid; AUD 51,000 - 70,000; Part time

Job summary

Lotus People is seeking a part-time, temporary Governance and Administration Officer to support the General Manager of Governance ahead of the organisation's AGM in late October.

You will prepare board papers, take minutes and manage governance correspondence, working closely with senior stakeholders and the board. It's a fast-paced role suited to someone who thrives on structure and accuracy while meeting deadlines.

Qualifications

• Around 2 to 3 years' experience in an EA, governance or board/committee support role.
• Strong attention to detail and accuracy under time pressure.
• Confident liaising with and following up senior stakeholders.
• Excellent written and verbal communication skills.
• Comfortable working independently with a high degree of autonomy.

Responsibilities

• Prepare and coordinate board and committee papers ahead of key governance meetings.
• Take accurate minutes at board meetings and follow up on actions.
• Liaise directly with senior stakeholders to meet tight deadlines.
• Support the General Manager of Governance with day-to-day governance administration.
• Coordinate documentation and correspondence.
• Maintain accurate records and files across SharePoint, Outlook and Teams.

Skills

EA experience

Governance support

Stakeholder liaison

Excellent communication

Independent worker

Tools

SharePoint

Outlook

Teams

Job description

• Hybrid: WFH one day a week; in the office Tuesdays and Thursdays


• Temporary assignment through to February


• Part-time, three days per week

Part-time temporary position

• Hourly rate: Up to $44 per hour + Super


• Location: Sydney CBD


• Start date: ASAP


• Hybrid: WFH one day a week; in the office Tuesdays and Thursdays


• Temporary assignment through to February


• Part-time, three days per week

About the Company

A well-respected, not-for-profit dispute resolution body based in Sydney's CBD. Known for a collaborative culture, it gives its people real autonomy while working alongside senior leaders who value speed, precision and initiative. It's a close, easy-to-navigate environment where good work is noticed and staff are trusted to manage their own priorities.

About the Role

A part-time, temporary Governance and Administration Officer role supporting a General Manager of Governance ahead of the organisation's AGM in late October. You'll prepare board papers, take minutes and manage governance correspondence, working closely with senior stakeholders and the board. It's a fast-paced role suited to someone who thrives on structure, meets deadlines under pressure and works well independently once across the detail.

Duties

• Prepare and coordinate board and committee papers ahead of key governance meetings


• Take accurate minutes at board meetings and follow up on actions


• Liaise directly with senior stakeholders to meet tight deadlines


• Support the General Manager of Governance with day-to-day governance administration


• Coordinate documentation and correspondence


• Maintain accurate records and files across SharePoint, Outlook and Teams

Skills & Experience

• Around 2 to 3 years' experience in an EA, governance or board/committee support role


• Strong attention to detail and accuracy under time pressure


• Confident liaising with and following up senior stakeholders


• Excellent written and verbal communication skills


• Comfortable working independently with a high degree of autonomy

Our Recruitment Process

At Lotus People, we are committed to fostering diversity, equity and inclusion. We encourage applicants from all backgrounds to apply and will ensure a fair and equitable recruitment process.

Every application we receive is reviewed by a real person, never by AI. If your experience aligns with the requirements of the role, a consultant will be in touch within 2–3 business days for an initial phone screen. Shortlisted candidates will then proceed to a virtual interview with the consultant managing the role.

Additional Information

• Board and governance exposure preparing papers and taking minutes


• Reports to a General Manager of Governance, Awareness and Policy


• Must have experience working as an Executive Assistant