Part-Time Admin & Operations Coordinator

Trinity Grammar School Summer Hill; Summer Hill; On-site; AUD 69,000 - 94,000; Part time

Benefits offered by this job

12% superannuation

Flexible hours

Family Friendly Workplace

Job summary

Trinity Grammar School Summer Hill in New South Wales is inviting applications for an Administration Assistant, Operations for the Field Studies Centre at Woollamia. The role supports the management team with high-quality administrative services on a part-time basis.

The position offers 15–20 hours per week during school terms, flexible hours aligned to operational needs, and a focus on organisation, confidentiality and customer service within a unique educational setting.

Qualifications

• Certificate IV in Business Administration, Education Support or related field (or equivalent experience).
• Experience supporting multiple leaders or functions in a complex, service-focused environment.
• Strong organisational skills with the ability to manage competing priorities and maintain discretion.

Responsibilities

• Provide accurate, confidential administrative support to the Centre’s management team.
• Manage shared calendars, meetings, schedules, correspondence, minutes, reports and action registers.
• Coordinate routine student services administration across arrival, time on campus and departure.
• Maintain attendance, leave, movement, visitor, appointment and transport records.
• Support family communications relating to program administration, travel and documentation.
• Maintain daily operational records and prepare handovers for authorised staff.
• Coordinate bookings, purchasing, invoices, service requests and supplies.
• Liaise with School departments, contractors and service providers.
• Use Microsoft 365 and the School’s administration systems securely and effectively.

Skills

Organisational skills

Written and interpersonal comms

Discretion & confidentiality

Independent working

Team collaboration

Education

Certificate IV in Business Administration / Education Support

Equivalent demonstrated experience

Tools

Microsoft 365

Job description

Trinity Grammar School Summer Hill in New South Wales is inviting applications for an Administration Assistant, Operations for the Field Studies Centre at Woollamia. The role supports the management team with high-quality administrative services on a part-time basis.

The position offers 15–20 hours per week during school terms, flexible hours aligned to operational needs, and a focus on organisation, confidentiality and customer service within a unique educational setting.