Part-Time Admin & Operations Assistant, Field Studies

Trinity Grammar School Summer Hill; Huskisson; On-site; AUD 73,000 - 89,000; Part time

Job summary

Trinity Grammar School Summer Hill – Huskisson NSW is seeking an organised Administration Assistant, Operations, to support the Field Studies Centre at Woollamia. The role is part-time (15–20 hours per week during school terms) and involves providing high-quality administrative and student services support to the Centre’s management team.

The position requires calendar management, records handling, and effective liaison with departments and service providers.

Qualifications

• Shows strong organisational skills and the ability to manage competing priorities with sound judgement.
• Excellent written and interpersonal communication skills.
• High level of discretion and commitment to confidentiality.

Responsibilities

• Provide accurate, confidential and timely administrative support to the Centre’s management team.
• Manage shared calendars, meetings, schedules, correspondence, minutes, reports and action registers.
• Coordinate routine student services administration across student arrival, time on campus and departure.
• Maintain attendance, leave, movement, visitor, appointment and transport records.
• Support family communications relating to program administration, travel and required documentation.
• Maintain daily operational records and prepare handovers for staff.
• Coordinate bookings, invoices and purchasing documentation.
• Liaise with School departments, contractors and service providers.
• Use Microsoft 365 and approved admin/document-management systems securely.
• Provide short-term front-of-house or operational support when directed.

Skills

Organisational skills

Written & interpersonal communication

Discretion & confidentiality

Education

Certificate IV in Business Administration

Tools

Microsoft 365

Job description

Trinity Grammar School Summer Hill – Huskisson NSW is seeking an organised Administration Assistant, Operations, to support the Field Studies Centre at Woollamia. The role is part-time (15–20 hours per week during school terms) and involves providing high-quality administrative and student services support to the Centre’s management team.

The position requires calendar management, records handling, and effective liaison with departments and service providers.