Part-Time Admin Lead - Field Studies Centre Operations

Trinity Grammar School Summer Hill; Woollamia; On-site; AUD 73,000 - 89,000; Part time

Benefits offered by this job

Family Friendly Workplace

Workplace of Choice

Job summary

Trinity Grammar School Summer Hill is seeking an organised Administration Assistant, Operations to support the Field Studies Centre at Woollamia on the NSW South Coast. This part-time role (15–20 hours per week during school terms) focuses on high-quality administrative, information and student services support to the Centre's management team.

You will maintain accurate records, coordinate bookings and communications, and work within a collaborative educational environment that blends outdoor

Qualifications

• Certificate IV in Business Administration or equivalent experience.
• Experience supporting multiple leaders in a complex, service-focused environment.
• Strong organisational skills and ability to manage competing priorities with sound judgement.
• Excellent written and interpersonal communication skills.
• Discretion and confidentiality in handling information.

Responsibilities

• Provide administrative support to the Centre's management team.
• Manage calendars, meetings, schedules, correspondence, minutes, reports and action registers.
• Coordinate routine student services administration across arrival, time on campus and departure.
• Maintain attendance, leave, movement, visitor, appointment and transport records.
• Support family communications relating to program administration, travel and required documentation.
• Maintain daily operational records and prepare clear handovers for authorised staff.
• Coordinate routine bookings, purchasing documentation, invoices, service requests and administrative supplies.
• Liaise with School departments, approved contractors and service providers.
• Use Microsoft 365 and the School's approved administration and document-management systems effectively and securely.

Skills

Organisational skills

Communication skills

Discretion

Spreadsheets

Education

Certificate IV in Business Administration

Tools

Microsoft 365

Document management

Job description

Trinity Grammar School Summer Hill is seeking an organised Administration Assistant, Operations to support the Field Studies Centre at Woollamia on the NSW South Coast. This part-time role (15–20 hours per week during school terms) focuses on high-quality administrative, information and student services support to the Centre's management team.

You will maintain accurate records, coordinate bookings and communications, and work within a collaborative educational environment that blends outdoor