Paralegal

SGS; Melbourne; Hybrid; AUD 90,000 - 95,000; Full time

Benefits offered by this job

Flexible work options

Paid parental leave

Volunteer day and blood donations

Health & wellbeing benefits

Learning & development

Career development opportunities

SGS Rewards discounts

Job summary

SGS Australia is seeking an experienced Paralegal to support the Legal team in Notting Hill, VIC. This full-time role offers hybrid work days and the potential for remote days negotiated with the successful applicant.

You will deliver contract administration, conduct legal reviews, manage the CLM system, draft and negotiate contracts, NDAs, and support corporate secretarial tasks while liaising with international SGS entities.

Qualifications

• Minimum 10 years’ experience in a paralegal or similar legal support role.
• Strong experience managing contracts and legal documentation.
• Excellent organisational and stakeholder management skills.
• High attention to detail and ability to manage competing priorities.
• Proficient in Microsoft Office, SharePoint, and legal systems.
• Knowledge of CLM, Docusign.
• Knowledge of AI - Legora, Harvey or Co Pilot and willingness to learn and integrate it.
• Ability to work to deadlines.

Responsibilities

• Deliver high‑quality contract administration management services to SGS Australia by the Legal Department.
• Undertake legal reviews of customer contracts and coordinate departures and feedback with stakeholders, negotiating terms with customers.
• Manage the Contracts Lifecycle Management system interface including intake coordination, task assignment and AI integration support.
• Manage drafting and coordination of NDAs with SGS Australia, New Zealand and PNG.
• Draft and negotiate SGS template contracts and variations with stakeholders and customers.
• Coordinate escalation of contract issues to Legal Counsel and Head of Legal.
• Monitor contract performance and compliance with internal stakeholders, suppliers, subcontractors and other stakeholders.
• Resolve contract issues in dispute with Legal Counsel/Head of Legal.
• Attend approvals and execution of contracts (DocuSign and wet ink).
• Assist Head of Legal and Legal Counsel with other duties including intake system, insurance review, corporate secretarial services, SharePoint/OneNote management, legal research, training, meetings, and filing.

Skills

Contract management

Stakeholder management

Organisational skills

Attention to detail

Microsoft Office

SharePoint

Legal research

AI tools knowledge

Tools

Docusign

CLM

SharePoint

OneNote

AI tools: Legora/Harvey/Co Pilot

Job description

SGS Australiais a leading provider of Testing, Inspection, and Certification services, supporting multiple industries across the country with trusted expertise and technical excellence. Backed by SGS’s global legacy ofover 140 years, we operate one of the largest networks of accredited laboratories and field facilities in Australia, with a network of more than 50 offices and laboratories and over 1,400 employees across Australia.We are accredited byNATA and ISO 9001, ensuring our services meet both Australian and international standards.

Job Description

• Role based in Notting Hill, VIC.
• Permanent Full Time
• Remuneration: $90k - 95k per annum

We are seeking an experienced and highly organised Paralegal to support our Legal team. The role is based in Notting Hill and has the potential to work from home on selected days. Which will be negotiated with the successful applicant.

Responsibilities include, however, not limited to:

• To deliver high‑quality contract administration management services provided to the SGS Business in Australia by the Legal Department.
• Undertaking legal reviews of customer contracts and coordinating departures and feedback with key stakeholders and negotiating contract terms directly with customers
• Managing our Contracts Lifecycle Management system legal interface including managing intake coordination, assigning tasks and assisting with AI integration.
• Managing the drafting and coordination of NDAs with the SGS business in Australia, New Zealand and PNG
• Drafting and negotiating SGS template contracts and variations with stakeholders in the business and customers
• Coordinating escalation of contract issues to Legal Counsel and Head of Legal
• Monitoring contract performance and compliance with internal stakeholders, suppliers, subcontractors and other stakeholders
• Resolving contract issues in dispute together with Legal Counsel and/or Head of Legal
• Attending to approvals and execution of contracts (DocuSign and wet ink)

Assist Head of Legal and Legal Counsel with any other duties relevant to the position and skills at the discretion of Head of Legal or Legal Counsel including but not limited to:

• Administering the single point triage work intake system
• Managing and tracking insurance review
• Assisting Legal Counsel with Corporate Secretarial services and searches
• Updating and managing of Legal SharePoint and OneNote internal management systems
• Legal research, if required.
• Updating legal information and policies on SharePoint and provide training , where required
• Managing meetings and appointments.
• Filing and document management

Qualifications

To be successful in this role you must have:

Minimum10 years’ experience in a paralegal or similar legal support role

Strong experience managing contracts and legal documentation

Excellent organisational and stakeholder management skills

High attention to detail and ability to manage competing priorities

Proficient in Microsoft Office, SharePoint, and legal systems

Knowledge of CLM, Docusign

Knowledge of AI - Legora, Harvey or Co Pilot and willingness to learn and integrate it

• Ability to work to deadlines

Additional Information

WHY WORK FOR SGS?

• As a company, we have embraced the shift to flexible work
• Sustainability is embedded in our culture and the way we do business
• Paid parental leave
• Paid time for volunteering day and blood donations
• Corporate health & wellbeing offers
• Ongoing learning & development
• Career development opportunities (Nationally and Globally)
• SGS Rewards: Our employee benefits platform with access to retail and online discounts and cashback

COME TO WORK AND BE 100% YOU

SGS Australia supports a diverse workforce, we encourage applications from people of all ages, nationalities, abilities, and cultures - including Aboriginal and Torres Strait Islander peoples, the LGBTQI+ community and people living with disability. Providing employment opportunities for Aboriginal and Torres Strait Islander people is an important part of our SGS Reconciliation Action Plan (RAP). We truly believe the diversity among us will continue to foster a strong, innovative, and forward-thinking workplace.

SGS Australia acknowledges and pays respect to the past, present and future Traditional Custodians and Elders of this nation and the continuation of cultural, spiritual, and educational practices of Aboriginal and Torres Strait Islander peoples.