Outside School Hours Care (OSHC) Coordinator

North Melbourne Primary School; City of Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

North Melbourne Primary School's Biz-E-Kidz OSHC is seeking an experienced Coordinator to lead and manage the Before and After School Care,Vacation Care and Pupil-Free Day programs across the Errol Street and Molesworth Street campuses.

The role requires strong leadership, scheduling, compliance with the National Quality Framework, and collaboration with the Principal, School Council and families to ensure safe, inclusive programs for Prep to Grade 6.

Qualifications

• OSHC leadership and program supervision experience
• Knowledge of National Quality Framework and child safety standards
• Strong communication and stakeholder engagement skills

Responsibilities

• Lead day-to-day OSHC staffing and program delivery.
• Oversee enrolments, medical information and attendance records
• Prepare reports for Principal, School Council and OSHC Subcommittee
• Coordinate budgeting, purchasing and resource management
• Drive continuous improvement and regulatory compliance in OSHC
• Liaise with families, staff, and external providers to ensure smooth operation

Education

Certificate III or Diploma in Children's Services

Diploma in Out of School Hours Care

VIT registered teacher or student teacher

Job description

Outside School Hours Care (OSHC) Coordinator

North Melbourne Primary School – North Melbourne VIC

Candidates who do not respond to the Key Selection Criteria will not be considered the position.

Biz-E-Kidz is the Outside School Hours Care (OSHC) service at North Melbourne Primary School, operating across the Molesworth Street and Errol Street campuses. The service provides Before School Care, After School Care, Vacation Care and Pupil-Free Day Care for students from Prep to Grade 6. The OSHC program offers before and after care services between the hours of 7:15am - 8.45am and 3.15 - 6:00pm.

The service currently operates across both campuses, with different programs catering for Prep, Junior and Senior students. Before School Care and Vacation Care operate from the Errol Street campus, while After School Care operates across both campuses. The service also provides a Prep Transition Program at the beginning of each school year to support students to become familiar with the OSHC environment.

Biz-E-Kidz is committed to providing a safe, inclusive and engaging environment where children feel a strong sense of wellbeing, empowerment and belonging. The service supports children's agency, encourages participation and choice, and builds positive relationships with children, families and the broader school community.

The service's practice is underpinned by a strong commitment to child safety, wellbeing, inclusion, active supervision and duty of care, and is informed by the My Time, Our Place learning framework and the National Quality Framework.

Biz-E-Kidz operates as a not-for-profit service, primarily funded through user fees and available grants. Any surplus is directed towards the ongoing development and improvement of the service.

Established in 1977 and known as Biz-E-Kidz since 2004, the service is an established part of the North Melbourne Primary School community.

Quality and Continuous Improvement

Biz-E-Kidz operates within the National Quality Framework and is committed to ongoing quality improvement and continuous development of its programs, practices and service delivery.

Following Assessment and Rating processes undertaken at the Errol Street and Molesworth Street services, both services received an overall rating of Meeting the National Quality Standard, with a rating of ‘Meeting’ across all seven Quality Areas

Selection Criteria

SC1. Demonstrated ability to lead the development, implementation and evaluation of engaging, inclusive and age-appropriate OSHC programs that respond to children's interests, needs and developmental stages.

SC2. Demonstrated knowledge of, and experience ensuring compliance with, the National Quality Framework (NQF), including the National Law and Regulations, and maintaining accurate and appropriate records and documentation.

SC3. Highly developed communication and interpersonal skills, with the ability to build and maintain positive, respectful relationships with children, families, educators and the broader school community.

SC4. Demonstrated leadership skills, including experience supervising, supporting and developing a team of educators, with a commitment to professional learning, reflective practice and continuous improvement for yourself and others.

SC5. Strong organisational and administrative skills, with the ability to effectively manage competing priorities and operational responsibilities, including staffing, human resources, rostering and financial management within an OSHC environment.

SC6. Comprehensive knowledge of child safety and the Child Safe Standards, with demonstrated experience implementing child safe practices and promoting a culturally safe, inclusive and respectful environment for all children.

SC7. Demonstrated ability to promote and maintain high standards of children's health, safety and wellbeing, including effective supervision, risk management, incident and injury management, emergency procedures and responding appropriately to identified risks.

Role

Attendance requirement for this position is full-time (5 days per week). Span of hours and rostering arrangements (including any split shifts and non-contact administrative time) will be negotiated with the Principal and will be scheduled to span the service's hours of operation (between 7:00am and 6:00pm).

The successful candidate will be required to work during the school holidays where the service offers vacation care. The successful candidate will be paid leave purchase allowance to compensate for time worked over the school holidays, and their additional paid leave will be reduced accordingly.

The OSHC service will close between the last day of school and the New Year period. The OSHC Manager will not be required to work during this period.

Responsibilities

Liaise with and provide information to parents, staff and students regarding OSHC procedures, policies and service arrangements.

Manage the day-to-day staffing requirements and operational delivery of the OSHC program.

Provide administrative support to the Principal, School Council and leadership team and prepare documentation as required for the school community.

Provide administrative support to internal staff and external service providers as required.

Manage student enrolments, medical information, attendance records and incident documentation in accordance with relevant legislation, regulations and school policies.

Lead continuous improvement of the OSHC service while ensuring compliance with the National Quality Framework, National Law and Regulations, and relevant school policies and procedures.

Provide timely reports and advice to the Principal and School Council through the OSHC Subcommittee.

Finance

With support from the OSHC Finance Manager:

Support the preparation of the annual OSHC budget and manage program expenditure and revenue in accordance with agreed targets.

Develop and implement strategies to ensure the effective and efficient use of resources, including purchasing, equipment and maintenance.

Monitor and analyse attendance and financial data to assess operational efficiency and identify opportunities for improvement.

Provide advice and recommendations regarding the financial and operational management of the service.

Human Resources and Leadership

Provide leadership, supervision, professional support and development for OSHC staff.

Lead recruitment, selection and induction processes in accordance with relevant legislation, school policies and merit-based processes.

Establish clear expectations and support staff to meet professional, operational and regulatory requirements.

Manage day-to-day staffing and personnel matters, seeking guidance from senior leadership where required for complex matters.

Support the development of work practices that promote child safety, wellbeing, occupational health and safety and regulatory compliance.

Foster a collaborative, reflective and positive team culture that promotes shared responsibility, professional learning and distributed leadership.

Build and maintain effective working relationships with the Principal, school leadership, School Council, OSHC Subcommittee, staff, children and families.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (seeWorkplace adjustment guidelines).

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

Other Information

To be considered for this position, applicants must have the following:

• - A current (Employee) Working with Children’s Check Card (WWCC)
• - A Certificate III or Diploma in Children's Services (or equivalent) or;
• - A Diploma in Out of School Hours Care or;
• - Other relevant teaching qualifications e.g. VIT registered teacher or student teacher or;
• - Extensive experience and/or knowledge managing a successful Out of School Hours Care Program including National Quality Framework

The following are desirable but not compulsory:

• - Current First Aid and/or CPR Certificate
• - Current Anaphylaxis training
• - Experience with OSHC administration software - Smartcentral, NQAITS and PRODA.