Operations Support Administrator

BGIS Global Integrated Solutions Canada; Sydney; On-site; AUD 60,000 - 86,000; Full time

Benefits offered by this job

Competitive salary and long-termcareer

Structured training and development

Employee referral bonus

Health, wellbeing & lifestyle benefits

Novated leasing options

Paid parental leave

Safe systems of work

Job summary

BGIS Global Integrated Solutions Canada – Sydney NSW is seeking an Operations Support Administrator to coordinate planned and reactive maintenance across client contracts in a fast-paced environment. You will schedule, dispatch, and monitor work orders while collaborating with Area Managers, technicians, clients, and subcontractors.

This role offers hands-on operations exposure, structured training, and development within a leading facilities management organisation, with long-term career

Qualifications

• Minimum 2 years' experience in facilities management, operations support, scheduling, or a similar environment.
• Experience using ERP, CAFM, CMMS, or field service management systems (e.g. Astea, SAP, Oracle, Maximo).
• Strong scheduling, coordination, and administrative capabilities.
• Excellent customer service and stakeholder management skills.

Responsibilities

• Coordinate and dispatch reactive and planned maintenance work orders to field technicians.
• Schedule maintenance activities to ensure SLA and KPI requirements are achieved.
• Allocate work based on technician location, skill set, priority, and availability.
• Monitor and manage work orders through the field service management platform (Astea or similar).
• Provide operational support to Area Managers and field teams.
• Respond to internal operations enquiries and client service desk requests.
• Generate reports and provide operational updates to management teams.
• Liaise with subcontractors, suppliers, and internal stakeholders as required.
• Support purchase order processing, stock coordination, and maintenance cost tracking; assist with maintaining accurate records and reporting.
• Build positive relationships with clients and ensure high standard of customer service.

Skills

Scheduling

Administration

Facilities management

CMMS

Customer service

Stakeholder mgmt

Tools

Astea

SAP

Oracle

Maximo

Job description

BGIS Global Integrated Solutions Canada – Sydney NSW

Permanent

4mo ago , from BGIS Global Integrated Solutions Canada

Operations Support Administrator

Location: Sydney, New South Wales
Company: BGIS Technical Services (Self Perform)
Employment Type: Full-Time, Permanent

The Role

BGIS is seeking a highly organised and customer-focused Operations Support Administrator to join our Self Perform team in Sydney. In this fast-paced and dynamic role, you will play a critical part in coordinating the delivery of planned and reactive maintenance services across multiple client contracts.

Working closely with Area Managers, technicians, clients, and subcontractors, you will be responsible for scheduling, dispatching, and monitoring maintenance work orders to ensure service delivery meets contract requirements, service level agreements (SLAs), and key performance indicators (KPIs).

This is an excellent opportunity for someone with strong scheduling, administration, or facilities management experience who enjoys problem-solving, stakeholder engagement, and contributing to operational excellence.

From day one, you'll be supported with industry-leading systems, structured training, and career development opportunities within one of the world's leading facilities management organisations.

Why You’ll Love Working With BGIS

• Competitive salary and long-term career opportunities
• Structured training and development pathways
• Supportive leadership and collaborative team environment
• Recognition & rewards - spot recognition vouchers and $2,000 employee referral bonus
• Health, wellbeing & lifestyle benefits - Fitness Passport (access for you and your family to gyms and aquatic centres nationwide), employee discounts, and optional yearly paid flu vaccination vouchers
• Additional employee benefits including novated leasing options
• Paid parental leave & volunteer leave
• Safe systems of work and strong operational support

What You’ll Be Doing

• Coordinate and dispatch reactive and planned maintenance work orders to field technicians
• Schedule maintenance activities to ensure SLA and KPI requirements are achieved
• Allocate work based on technician location, skill set, priority, and availability
• Monitor and manage work orders through the field service management platform (Astea or similar)
• Provide operational support to Area Managers and field teams
• Respond to internal operations enquiries and client service desk requests
• Generate reports and provide operational updates to management teams
• Liaise with subcontractors, suppliers, and internal stakeholders as required
• Support purchase order processing, stock coordination, and maintenance cost trackingAssist with maintaining accurate records, task updates, closures, and reporting
• Build positive relationships with clients and ensure a high standard of customer service
• Support ongoing process improvements to enhance operational efficiency and service delivery

Your Education, Experience & Skills

• Minimum 2 years' experience in facilities management, operations support, trade services, scheduling, or a similar environment
• Experience using ERP, CAFM, CMMS, or field service management systems (e.g. Astea, SAP, Oracle, Maximo)
• Strong scheduling, coordination, and administrative capabilities
• Excellent customer service and stakeholder management skills
• Strong analytical, organisational, and problem-solving abilities
• Ability to prioritise and manage competing tasks in a fast-paced environment
• Intermediate Microsoft Office skills (Excel, Word, Teams)
• Strong written and verbal communication skills
• Solution-focused mindset with a commitment to continuous improvement
• Full working rights in Australia (essential)

About BGIS

BGIS is a global leader in integrated facilities management, project delivery, asset management, and technical services. With more than 10,000 employees globally, we deliver innovative service solutions across diverse sectors including government, healthcare, defence, commercial, education, and critical infrastructure. BGIS Self Perform specialises in delivering planned and reactive maintenance services across building, mechanical, electrical, hydraulic, and fire disciplines nationally. We invest in our people through safe systems, modern technology, and career development opportunities. Learn more: https://apac.bgis.com/

We acknowledge the Traditional Custodians of the land on which we work and pay our respects to Elders past, present, and emerging. BGIS is an equal opportunity employer and strongly encourages applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQIA+ individuals, and people from culturally diverse backgrounds.