Operations Associate — Remote, Global Travel & Events

pluralis-research; Australia; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Remote‑first culture

Team offsites

Travel to US

Direct access to CEO

Job summary

Pluralis Research is seeking an Operations Associate to coordinate meetings, travel, and events, and to keep the administrative machinery running across Australia and beyond. You will support the CEO and team, handling onboarding, expense processing, and vendor setup while ensuring records stay tidy in Notion and Drive.

You will work across multiple time zones, use Google Workspace, Notion, and AI tools daily, and help build scalable systems.

Qualifications

• 2-5 years in an administrative, coordination, executive support or operations role.
• Experience in a funded startup environment at Seed, Series A or B stages or within Venture Capital or Private Equity.
• Proven work supporting an executive team and general operations

Responsibilities

• Support CEO's external engagements: Set up meetings, calls, dinners and hosted sessions with investors, partners, researchers and candidates he wants to meet.
• Travel and logistics: Book and manage travel for the CEO and the team across Australia and the US, including conferences (NeurIPS, ICLR and beyond) and team offsites.
• Events support: Work with the Events & Operations Associate and Chief of Staff on offsites, conference presence, our Tech Talks series and hosted dinners. Own the logistics list and the follow-through.
• Team administration: Run the admin that keeps the business moving: onboarding new starters, equipment and tooling requests, expense and invoice processing, vendor set-up, document formatting and polish, and keeping our records in Notion and Google Drive tidy and current.
• Building Systems: We are an agent-first company and we expect you to use AI tools daily. We want to build systems that can do the work.

Skills

Administrative experience

Coordination

Executive support

Cross-timezone coordination

Tools

Google Workspace

Notion

Linear

Slack

Zulip

AI tools (Claude/ChatGPT)

Job description

Pluralis Research is seeking an Operations Associate to coordinate meetings, travel, and events, and to keep the administrative machinery running across Australia and beyond. You will support the CEO and team, handling onboarding, expense processing, and vendor setup while ensuring records stay tidy in Notion and Drive.

You will work across multiple time zones, use Google Workspace, Notion, and AI tools daily, and help build scalable systems.