Operations Assistant - Procurement & Logistics

HRM Contracting and consulting; Yandina; On-site; AUD 34,000 - 48,000; Full time

Benefits offered by this job

Competitive hourly rate

Flexible school-hours schedule

New role with ownership

Supportive, down to earth team

Yandina location

Job summary

HRM Contracting and consulting – Yandina QLD is creating a brand-new Operations Assistant role to support procurement, freight and project administration. The role reports to the General Manager and focuses on keeping purchase orders, freight and project paperwork moving on time.

Hours are Monday to Friday within school hours, with flexibility on start and finish times for the right person. It is a varied hands-on role with a strong service focus and clear visibility for Production/Installation

Qualifications

• Solid administration experience in a manufacturing, construction, trades or similar operational environment.
• Proven scheduling experience across multiple systems and platforms.
• Confident raising and tracking purchase orders, and comfortable following up suppliers.
• Well organised, with the ability to juggle competing deadlines without losing accuracy.
• Clear, friendly communicator who can keep two busy teams informed.
• Strong customer service manner, in person, over the phone and by email.
• Competent with job management or ERP systems, and good general computer skills.

Responsibilities

• Answer phones and provide general front of house and office support
• Compile and scan completed project files and maintain SWMS documentation
• Respond to inbound customer queries and provide accurate status updates
• Manage the variations handover process between administration and installation
• Process stock sale orders end to end
• Book and coordinate freight logistics for production and installation work
• Track production and installation schedules and communicate status clearly between both teams
• Follow up outstanding purchase orders with suppliers and keep delivery timelines on track
• Raise purchase orders based on decisions made by the Production and Installation teams, with next business day turnaround

Skills

Administration

Scheduling

Purchase orders

Freight logistics

Communication

Customer service

ERP systems

Tools

ERP systems

Project management software

Job description

HRM Contracting and consulting – Yandina QLD is creating a brand-new Operations Assistant role to support procurement, freight and project administration. The role reports to the General Manager and focuses on keeping purchase orders, freight and project paperwork moving on time.

Hours are Monday to Friday within school hours, with flexibility on start and finish times for the right person. It is a varied hands-on role with a strong service focus and clear visibility for Production/Installation