Operations Assistant

Smile Solutions Melbourne; City of Melbourne; On-site; AUD 52,000 - 64,000; Full time

Job summary

Smile Solutions Melbourne, located in Melbourne's CBD, is Australia's largest and most commended dental practice. An exciting opportunity is available for a full-time junior Operations Assistant to join our projects and facilities team, gaining hands-on experience in a wide range of administrative and operational tasks.

You'll coordinate stock on Shopify, assist with maintenance coordination, and support onboarding for new staff, working in a busy, team-oriented environment across central and

Qualifications

• Full-time position (40 hours per week).
• Experience using Microsoft Office, especially Excel and Outlook.
• Strong verbal and written communication skills.
• Strong attention to detail and organisational skills.

Responsibilities

• Restocking and management of our online Shopify site across all practice locations.
• Cleaning and general upkeep of all kitchen facilities.
• Key and fob management for our CBD practice, including onboarding support for new staff.
• Assisting with coordination of onsite maintenance, including quotes from external contractors and ordering parts.
• Maintain stationary supplies and run general office errands.
• Adhoc administrative tasks as directed by the Facilities Manager.

Skills

Microsoft Office

Excel

Outlook

Communication

Organization

Reliability

Tools

Shopify

Job description

Job Category: Administration,Operations,Other

Smile Solutions

Smile Solutions, "Melbourne's Home of Dentistry"™, is located in the magnificent Manchester Unity Building in the heart of Melbourne's CBD and is Australia's largest and most commended dental practice.We occupy four entire levels, plus the tower, all of which are of great significance within the art deco movement and Australia's national architectural heritage.

Job Description

The Opportunity

An exciting opportunity is available for a full-time junior Operations Assistant to work within our projects and facilities team and gain hands on experience in a wide variety of administrative and operational tasks. The ideal candidate will be proactive and passionate about the presentation of our practice and enjoy working in a large team-oriented environment.

This position is based at our CBD location, but will help coordinate operational tasks at our suburban Core Dental practices located throughout Melbourne.

Responsibilities

• Restocking and management of our online Shopify site, including liaising with customers and managing physical stock levels across all practice locations.
• Cleaning and general upkeep of all kitchen facilities.
• Key and fob management for our CBD practice, including any additional onboarding support for new staff as directed.
• Assisting with the coordination of all onsite maintenance activities, including organising external contractor quotes and ordering applicable parts.
• Maintain stationary supplies and run general office errands.
• Adhoc administrative tasks as directed by theFacilitiesManager.

Requirements

• Full-time position (40hours per week)
• A passion for customer service and office operations.
• Experience using the Microsoft Office suite, specifically Excel and Outlook.
• Strong verbal and written communication skills.
• Strong attention to detail and organisational skills.
• Strong administration skills and ability to manage competing priorities.
• Demonstrated reliability and strong work ethic.

This is an exciting opportunity to join a happy, successful and dynamic team and contribute to a thriving, large dental practice.