Operations Administrator

Luxe Care Pty; Melbourne; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive pay rates

Employee Assistance Program

Wellbeing and work-life balance

Job summary

Luxe Care Pty is a boutique home care organisation delivering high quality in-home care across Melbourne and Mornington Peninsula. The role supports daily administrative and operational functions for Luxe Care, ensuring purchasing activities, records and general administration are managed accurately and efficiently.

Reporting to the Operations Manager, you will coordinate purchase orders, data entry, supplier communications and accounts payable support, while maintaining compliance and striving

Qualifications

• Experience in administration, operations support or administrative assistant roles.
• Strong data entry skills and attention to detail.
• Experience coordinating purchase orders, purchasing or procurement activities.

Responsibilities

• Complete accurate data entry and maintain business records and databases.
• Coordinate purchase orders, including processing, tracking and following up on outstanding orders.
• Coordinate product and supply purchases, liaising with suppliers regarding pricing, availability and delivery.
• Assist with obtaining supplier quotes and maintaining supplier information.
• Provide general administrative support to the Operations team and other departments.
• Assist with checking supplier invoices against purchase orders and supporting documentation.
• Support Accounts Payable activities where required.
• Assist with administrative documentation and record keeping relating to the Support at Home program.
• Identify and escalating discrepancies, delays and outstanding matters.
• Contribute to improving administrative and purchasing processes.

Skills

Data entry

Attention to detail

Organisational skills

Written and verbal communication

Time management

Education

Certificate III/IV in Business Administration

Tools

Microsoft Office

Business systems

Job description

Luxe Care is a leading and fast-growing boutique home care organisation providing high quality in-home care services for older people living across Melbourne and Mornington Peninsula. We come highly recommended by our clients and care staff due to our support, engagement, commitment to professionalism and genuine care. If you have good clinical assessment skills, are able to problem solve and back this up with excellent interpersonal skills and communication, then this is potentially the dream job for you.

Our values:

• Trust
• Respect
• Empathy
• Open Minded
• Integrity

ABOUT THE ROLE

Reporting to the Operations Manager, you will support the day-to-day administrative and operational functions of Luxe Care, ensuring purchasing activities, records and general administration are managed accurately and efficiently.

Key Responsibilities

• Complete accurate data entry and maintain business records and databases.
• Coordinate purchase orders, including processing, tracking and following up on outstanding orders.
• Coordinate product and supply purchases, liaising with suppliers regarding pricing, availability and delivery.
• Assist with obtaining supplier quotes and maintaining supplier information.
• Provide general administrative support to the Operations team and other departments.
• Assist with checking supplier invoices against purchase orders and supporting documentation.
• Support Accounts Payable activities where required.
• Assist with administrative documentation and record keeping relating to the Support at Home program.
• Identify and escalating discrepancies, delays and outstanding matters.
• Contribute to improving administrative and purchasing processes.

ABOUT YOU

You are proactive, well-organised and comfortable managing a range of administrative tasks. You take pride in your attention to detail and enjoy working collaboratively with colleagues and external suppliers.

To be successful in this role, you will have:

• Previous experience in an administration, operations support or administrative assistant role.
• Strong data entry skills and excellent attention to detail.
• Experience coordinating purchase orders, purchasing or procurement activities.
• Strong organisational skills and the ability to prioritise competing tasks.
• Good written and verbal communication skills.

Experience in home care, aged care or community services

Familiarity with the Support at Home program.

• Confidence using Microsoft Office and business systems.

A Certificate III or IV in Business Administration, Accounts Administration or a related discipline

• A professional, helpful and solutions-focused approach.
• A current driver's license and access to a registered, insured and well-presented car.
• NDIS Worker Screening Check (Mandatory if successful)
• The right to work in Australia (Australian Citizen or Permanent Resident)
• Working With Children Check (WWCC)- (Mandatory if successful)
• Accounts Payable or invoice processing experience (desirable)

WORKING WITH US

As an employee of Luxe Care, not only will you be part of an organisation that makes a real impact on people's lives, but you will also be offered a range of benefits such as:

• Competitive pay rates.
• An Employee Assistance Program.
• A supportive, knowledgeable and friendly team.
• A work environment which encourages wellbeing and a healthy work-life balance.
• Opportunities for ongoing professional development.
• Ongoing communication and consultation on matters that are important to you

Luxe Care Pty Ltd is an equal opportunity employer, and we encourage applications from diverse backgrounds.

Any information provided to Luxe Care Pty Ltd with respect to your application will be accessible only to those involved in the recruitment process. It will be used only for the purposes of recruitment and will be held securely.

Only shortlisted candidates will be contacted.