On-Site Project Administrator for Civil & Energy Projects

Bouygues Construction Group; Culcairn; On-site; AUD 65,000 - 90,000; Full time

Job summary

Bouygues Construction Australia is seeking a Project Administrator for Culcairn BESS to provide high-quality site support, document control, data entry, and procurement administration. You will help manage records, schedules, and onboarding while liaising with project teams and subcontractors to keep project delivery on track.

The role requires experience in administrative duties within construction or related industries, strong MS Office skills, and familiarity with document control and ERP

Qualifications

• Previous experience in an administrative role, preferably within construction, engineering, infrastructure, or a similar industry.
• Proficiency in Microsoft Office Suite: Word, Excel, Outlook, PowerPoint.
• Strong experience managing documentation and maintaining accurate records.
• Knowledge of document control systems (e.g. Aconex, TeamBinder, Procore, SharePoint or similar).
• Experience with procurement, invoice processing, or project administration.
• Familiarity with ERP systems such as SAP, Oracle, or similar.

Responsibilities

• Provide administrative support to the Project Manager and site team.
• Maintain project documentation, records, registers, and filing systems.
• Coordinate document control, ensuring project documents are current and accurately distributed.
• Prepare correspondence, reports, meeting minutes, and presentations as required.
• Manage site inductions, onboarding documentation, and training records for employees and subcontractors.
• Coordinate travel, accommodation, and site access arrangements where required.
• Raise purchase orders and assist with procurement administration.
• Process invoices and support cost tracking in accordance with company procedures.
• Maintain timesheets, attendance records, and other workforce administration.
• Assist with scheduling meetings, site events, and project activities.
• Ensure office supplies, equipment, and site facilities are maintained.
• Support compliance with company policies, quality, environmental, and Work Health and Safety (WHS) requirements.
• Assist with the preparation of project reports and client deliverables.
• Liaise with internal departments, subcontractors, suppliers, and clients to support project activities.
• Maintain confidentiality of company and employee information.
• Provide general reception and administrative support for visitors and site personnel.

Skills

Administrative experience

Document control

Procurement administration

Data entry

Tools

Microsoft Office Suite

Document control systems (Aconex, Procore, SharePoint)

ERP systems (SAP, Oracle)

Job description

Bouygues Construction Australia is seeking a Project Administrator for Culcairn BESS to provide high-quality site support, document control, data entry, and procurement administration. You will help manage records, schedules, and onboarding while liaising with project teams and subcontractors to keep project delivery on track.

The role requires experience in administrative duties within construction or related industries, strong MS Office skills, and familiarity with document control and ERP