Officer Contracts Systems and Reporting

Murray Primary Health Network; City of Greater Bendigo; Hybrid; AUD 70,000 - 98,000; Full time

Benefits offered by this job

Flexible and hybrid working

Salary packaging options (NFP)

Professional development leave

Parental leave provisions

Job summary

Murray Primary Health Network in Bendigo is seeking an Officer Contracts Systems and Reporting to support contracting activity across the organisation. You will configure dashboards, reconcile records, and facilitate onboarding for contracting systems, contributing to efficient procurement and program delivery.

With a focus on data accuracy and collaboration, you will engage with stakeholders to improve workflows and ensure timely contract issues, including use of DocuSign and system-wide data

Qualifications

• Experience in contract administration or related field.
• Strong attention to detail and data accuracy with reconciliation skills.
• Strong verbal and written communication for onboarding and training in business systems.
• Experience using reporting tools to produce dashboards.
• Collaborative stakeholder engagement across teams.

Responsibilities

• Configure and maintain dashboards that provide real-time insights into contracting activity.
• Reconcile contract records monthly and fix mismatches to keep systems reliable.
• Facilitate onboarding and training for contracting and procurement systems users.
• Monitor progress, flag bottlenecks, and issue contracts quickly using DocuSign.
• Support data cleanup, improve workflows and assist grant rounds.

Skills

Contract administration experience

Attention to detail

Verbal and written communication

Digital literacy and dashboards

Stakeholder collaboration

Tools

Reporting tools

Job description

Murray Primary Health Network – Bendigo VIC

Our Officer Contracts Systems and Reporting uses their excellent attention to detail and systems-first mindset to support efficient, organisation-wide contracting commissioning activities. With a focus on uplifting organisational capability and streamlining procurement and contracts functions, this is an impactful role in a very collaborative and close-knit team.

Key Accountabilities

• Configure and maintain dashboards that provide real-time insights into contracting activity.
• Reconcile contract records monthly and fix any mismatches to keep our systems clean and reliable.
• Facilitate onboarding and training for contracting and procurement systems users, including developing easy-to-follow guides and bite-sized learning modules.
• Monitor progress, flag bottlenecks, and help issue contracts quickly and correctly using DocuSign.
• Support data clean up and integrity, improve workflows, and support grant rounds, ensuring everything runs smoothly.

About You

The Procurement and Contracts team works in support of each other with a focus on high-quality outcomes that contribute to Murray PHN’s operational efficiency.Anability to progress work autonomously while working in unison with your team and stakeholders will be valuable to your success in the position.

Key Capabilities

• Demonstrated experience in contract administration or a related field, or a combination of qualifications and experience in commerce or procurement.
• Strong attention to detail and data accuracy, with proven ability to reconcile records, identify variances, and coordinate corrective actions to maintain systems integrity.
• Well-developed verbal and written communication skills, with the ability to deliver structured onboarding and training in business systems.
• Strong digital literacy with experience using reporting toolsto produce dashboards.
• Effective collaboration and stakeholder engagement skills, with the ability to work across teams to support workflow visibility and continuous improvement initiatives.
• A connection with the Murray PHN catchment, our values and vision.

A copy of the Position Description is available on our careers page: murrayphn.connxcareers.com

Successful candidates will be required to provide two professional references and a recent criminal history check. Please note that people with criminal records are not automatically precluded from employment. Each application will be considered on its merits.

Why Join Murray PHN?

At Murray PHN, we know our people are our greatest asset. We offer a broad range of employee benefits designed to support your wellbeing, life balance and career growth.

• Flexible and hybrid working arrangements embedded in our work practices.
• Boost your take-home pay through NFP salary packaging benefits and novated leasing options.
• Additional wellbeing, volunteer and professional development leave provisions.
• Purchased leave options for greater flexibility and work-life balance.
• Health and wellbeing initiatives, including access to a confidential Employee Assistance Program for you and your immediate family.
• Generous paid parental leave for primary and secondary carers.
• Professional development and ongoing learning opportunities.
• Dedicated First Nations Cultural and Ceremonial Leave including 5 days paid and 10 days unpaid.
• Cultural and religious leave that supports employees to participate in significant cultural, community and faith-based activities.
• Meaningful work that improves health outcomes for local communities.

The Organisation

Murray PHN acknowledges its catchment crosses over many unceded First Nations Countries, following the Dhelkunya Yaluk (Healing River). We pay our respects and give thanks to the Ancestors, Elders and Young people for their nurturing, protection and caregiving of these sacred lands and waterways, acknowledging their continuing cultural, spiritual and educational practices.

At Murray PHN, five organisational values - Leadership, Collaboration, Respect, Accountability, and Innovation - drive the way we do business, the way we influence the health system and the way we interact with each other and our stakeholders.

As a not-for-profit organisation, and one of six Primary Health Networks (PHNs) in Victoria and 29 across Australia, we work with rural and regional services and national agencies to not only support health reform, but to develop locally relevant models of care, workforce solutions and to pilot innovative programs.

Whether it's supporting individuals with chronic conditions, enhancing mental health services, or reducing avoidable hospital stays, our focus is commissioning primary healthcare services that are accessible, high-quality, culturally responsive, sustainable, and importantly meet population needs and prevent disease.

Inclusion Statement

Murray PHN is committed to building a diverse and inclusive workplace and developing a workplace culture that is safe and accessible, respectful, fosters inclusiveness, promotes diversity and embraces the unique skills and qualities of all our employees. We are committed to creating genuine employment opportunities for everyone and welcome applications from Aboriginal and Torres Strait Islander people, people with disability, LGBTIQA+, neurodiverse people and people from diverse cultural backgrounds.

At Murray PHN, we aspire to be an anti-racist organisation, embedding cultural humility as a daily practice, to improve health outcomes and health equity in our communities. We recognise cultural humility as a life-long commitment to self-reflection, personal growth and redressing power imbalances in our society.