Office Manager & Receptionist

Modscape; Brisbane; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Power Day: extra day off

EV novated leasing for eligible staff

Paid parental leave

Company events and milestone lunches

Supportive, design-led workplace

Job summary

Modscape, a leader in design-driven, sustainable building solutions, seeks an organised Office Manager and Receptionist for our Queensland workplace. You will ensure a smooth, professional environment, coordinating facilities, suppliers and events while supporting budgets with the CFO.

The role will relocate to Yatala in 2027. Reporting to the Construction Manager, you’ll own everyday operations, welcome visitors, and maintain an efficient administrative backbone to enable project teams to

Qualifications

• Experience in office management or senior office administration.
• Practical experience coordinating office facilities, suppliers and service providers.
• Experience organising company events or internal functions.
• Strong organisation and time-management skills with the ability to balance competing priorities.
• Professional communication skills and the ability to build relationships with employees, visitors and suppliers.
• Discretion handling confidential information using office systems.

Responsibilities

• Manage office operations, supplies, meeting rooms, catering and presentation, plus professional reception and visitor support.
• Coordinate facilities, maintenance, suppliers and service providers and support relocation activities.
• Obtain quotes, arrange purchases and track office expenditure with the CFO.
• Plan company events, team functions and employee celebrations.
• Coordinate staff travel, accommodation and general administration, including new starter workstations and PPE.

Skills

Office management

Facilities coordination

Event planning

Budget awareness

Professional communication

MS Office / Office systems

Tools

Microsoft Office

Job description

Full-time and part-time arrangements will be considered.

Full-time and part-time arrangements will be considered.

About Modscape

Established in 2006, Modscape was founded by a team passionate about design, innovation, and sustainability. With 20 years of experience and over 600 projects delivered nationwide, we create high-quality, sustainable homes and commercial spaces across industries such as healthcare, education, hospitality and transport. As the first in Australia to introduce robotic manufacturing in construction, Modscape is proud to lead the way in innovative, future-focused building solutions.

About the location

Based at our Queensland workplace in Archerfield (across from the Archerfield Airport), you’ll support our local office and work closely with colleagues across the business. The role will relocate to Yatala in 2027.

About the role

We’re looking for an organised, proactive Office Manager and Receptionist to keep our Queensland workplace running smoothly. From coordinating facilities and suppliers to organising team events and welcoming visitors, you’ll take a hands-on approach to creating a professional, well‑presented and supportive environment.

Reporting to the Construction Manager, you’ll also work closely with our CFO on office budgets and expenditure. This is a varied role for someone who enjoys taking ownership, building relationships and making everyday operations work well.

Your day to day will include

• Managing office operations, supplies, meeting rooms, catering and presentation, while providing professional reception and visitor support.
• Coordinating facilities, maintenance, suppliers and service providers, following up requests and supporting workplace setup and relocation activities.
• Obtaining quotes, arranging approved purchases, checking invoices and working with the CFO to track office expenditure.
• Planning company events, team functions and employee celebrations, including bookings, communications and attendance requirements.
• Coordinating staff travel, accommodation and general administration, and supporting new starter workstations, equipment, uniforms and PPE.

What you’ll bring

• Experience in office management, office coordination or senior office administration.
• Practical experience coordinating office facilities, suppliers and service providers.
• Experience organising company events, team activities or internal functions.
• Strong organisation and time-management skills, with the ability to balance competing priorities.
• Initiative, practical problem-solving skills and sound judgement about when to act or seek guidance.
• Professional communication skills and the ability to build positive relationships with employees, visitors and suppliers.
• Confidence using Microsoft Office and office systems, with discretion when handling confidential information.

Please note that Modscape does not offer visa sponsorships; to apply you must have full working rights in Australia.

What we offer

• Power Day: an extra day off in months without a public holiday
• EV novated leasing for eligible employees
• Paid parental leave
• Full-time or part-time arrangements for the right candidate
• Company events, milestone lunches and recognition for great work
• A supportive, design-led workplace
• Practical learning, mentorship and opportunities to progress
• The chance to work across design, construction and advanced manufacturing on projects with lasting purpose

Diversity and inclusion

We embrace diversity and are committed to an inclusive, respectful and supportive workplace for all. We particularly encourage applications from Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse backgrounds, people with disability, and members of the LGBTQIA+ community. We are proud to be an equal opportunity employer and welcome applications from individuals of all backgrounds.