Office Manager Operating Theatre

Queensland Government; Brisbane; On-site; AUD 80,000 - 95,000; Full time

Job summary

Queensland Government, Princess Alexandra Hospital’s Perioperative Services, seeks an Administrative Supervisor to coordinate and supervise the administrative team and provide high-level secretarial support to the NUM. You will ensure rostering, leave management, AVAC processing and MYHR are efficient and accurate.

Lead, mentor and develop staff, manage priorities in a busy healthcare setting, and liaise with senior leaders and external partners to ensure high-quality service delivery.

Qualifications

• Experience supervising and developing staff.
• Strong organisation and planning skills with ability to manage competing priorities.
• Excellent communication and stakeholder liaison with staff, senior leaders and external partners.
• Experience with recruitment activities and workforce planning.

Responsibilities

• Supervise and support administrative staff, including performance development and recruitment activities.
• Coordinate rostering, leave management, AVAC processing and MYHR processes for Perioperative Services.
• Provide comprehensive administrative and secretarial support, including diary and email management, meeting coordination, correspondence and reporting.
• Maintain accurate databases, spreadsheets, records and reports, ensuring information integrity and timely follow-up.

Skills

Leadership

Staff development

Supervising staff

Organisation

Communication

Recruitment experience

Workforce planning

Problem solving

Tools

MYHR

AVAC processing

Job description

Your new role:As the Administrative Supervisor, you'll coordinate and supervise the administrative team within Perioperative Services while providing high-level secretarial and operational support to the NUM. You'll be a key point of contact for the unit, ensuring administrative processes, rostering, communication and day-to-day operations run efficiently and to a high standard.In this role, you will:Supervise and support administrative staff, including performance development, workforce planning and recruitment activities.Coordinate rostering, leave management, AVAC processing and MYHR processes for Perioperative Services.Provide comprehensive administrative and secretarial support, including diary and email management, meeting coordination, correspondence and reporting.Maintain accurate databases, spreadsheets, records and reports, ensuring information integrity and timely follow-up.About you:You're an organised and proactive administrative professional who enjoys coordinating people, processes and priorities in a busy healthcare environment. You'll bring strong communication skills, sound judgement and the ability to work autonomously while supporting your team to deliver consistently high-quality service.To be successful, you will bring:Leadership skills with experience supervising, supporting and developing staff.Strong organisation and planning skills, with the ability to manage competing priorities and deadlines.Excellent communication skills and confidence liaising with staff, senior leaders and external stakeholders.Problem-solving ability, with sound judgement and initiative when managing operational challenges.Check out our quick tips and application essentials!What we can offer you:We offer a family-friendly work environment that supports you in making the most of Queensland's laid-back lifestyle.We are renowned for teaching and research excellence with strong relations with Queensland's leading tertiary institutions.We want to empower you to build a long-term career, with countless opportunities to learn and grow, no matter your roleYou'll have all the benefits of working for Queensland's world-class public health system including generous leave entitlements, attractive salary and remuneration packages, salary packaging and access to relevant professional development allowances and/or leave, study and research assistance, corporate discounts and employee wellness programs.About us:The Princess Alexandra Hospital (PAH) is a tertiary health care centre providing care in most major adult specialties. We provide world class health care to Brisbane City's southern suburbs across emergency, medical, mental health and surgical services, including liver and kidney transplant.We are nationally recognised for our expertise in trauma management and organ transplants and are one of Australia's leading academic and research health centres. The PAH as a major medical research precinct hosts Australia's most advanced medical research facility, the Translational Research Institute (TRI) as well as a new Clinical Research Facility for the discoveries made at TRI to be trialed in a safe clinical environment.We're expanding our hospital to make sure everyone gets the care they need. We're adding more beds, modernising our buildings, and improving our spaces to treat kidney and cancer patients with all new services and facilities planned to open by 2027.INTEGRITY | COMPASSION | ACCOUNTABILITY | RESPECT | ENGAGEMENT | EXCELLENCEOur values were created by employees for employees to shape our culture and inspire positive interactions in the workplace. Diversity of ideas, skills, traditions, and customs is celebrated as one of our greatest strengths. Having a workforce that reflects and understands the needs and expectations of our community is important to delivering safe, kinder, and more inclusive care.We recognise our strength comes from the diversity of our people and so we encourage people of all genders, ethnicities, ages, abilities, languages, sexual orientation, and family responsibilities to apply.We are better together.This work is licensed under a Creative Commons Attribution 3.0 Australia License.