Office Manager & HR Coordinator

Bullhorn; Sydney; On-site; AUD 45,000 - 60,000; Part time

Benefits offered by this job

Group Life Assurance

Group Income Protection

Employee Assistance Program (EAP)

Discounts and Wellbeing Portal

Unlimited Vacation

Volunteer days (quarterly)

Employee Referral Program

Career development opportunities

Job summary

Bullhorn is seeking an Office Manager & HR Coordinator (APAC) for our Sydney team. The role focuses on keeping the office running smoothly, managing inventories and budgets, coordinating vendors, and planning engagement events for APAC, including remote staff.

You’ll also provide light HR onboarding support and recruitment assistance as needed. This part-time position is three days per week and office-based, offering a chance to contribute to a people-first culture with strong career development

Qualifications

• Energetic, friendly and enthusiastic, and able to be the go-to person in a busy environment.
• Excellent organisational skills with a keen eye for detail and strong discretion.
• Capable of independent work and juggling office management, HR and recruitment tasks.

Responsibilities

• Manage day-to-day office operations, coordinate vendors and building management.
• Oversee budgets, supplies, inventory, shipping and equipment logistics.
• Coordinate access, greet guests and new hires, and maintain a well‑kept office.
• Plan and deliver APAC office events and engagement initiatives, including for remote staff.
• Support HR onboarding, including orientation, welcome kits and Right to Work checks.
• Assist APAC recruitment tasks such as CV reviews and scheduling as needed.

Skills

Office operations

Budgets & procurement

Vendor management

HR onboarding

Recruitment support

Event planning

APAC awareness

Right to Work checks

CV screening

Job description

Bullhorn's core purpose is to create an incredible customer experience, and the organization has a sharp focus on delivering very high quality products and services to its customers. The company culture is shaped by five Core Values: Ownership, Energy, Speed & Agility, Service, and Being Human. Each value, and its underlying definition, serves as a behavioural guide for employees as they interact with customers and fellow coworkers and is an embedded way of operating across our organization.

Bullhorn is a fast-paced and dynamic environment where hard work and outstanding results are rewarded and celebrated. We value those that exhibit an eagerness to learn and a strong natural desire for continuous improvement and we encourage team members to stretch themselves, acknowledge challenges and learn from them. With a strong focus on growth, we provide ample opportunities for career development and prioritize promoting from within. We believe that leaders should care deeply about the development of their employees at all levels, emphasizing emotional intelligence and accountability. Our leaders collaborate closely to ensure the success of their teams, and we work together to achieve shared goals, creating a challenging and rewarding workplace for everyone.

About The Role

As our Office Manager & HR Coordinator (APAC), you'll work closely with managers and employees to make sure our Sydney office is running smoothly - managing inventory, vendors, shipping, and budgets, and scheduling events and meetings. You're the face of our organisation and the champion of our culture, taking the lead on planning our social events and parties, and giving guests and new hires an incredible experience at Bullhorn. You'll also provide light-touch support to our regional HR, onboarding, and recruitment processes. This is a part-time role, three days a week, office-based.

A typical day will include

• Managing day-to-day office operations, partnering with landlords, building management and vendors to keep the office running smoothly
• Overseeing office budgets, supplies, inventory, shipping and equipment logistics
• Coordinating office access and meeting rooms, and greeting guests and new hires
• Keeping the office well maintained, including refreshments, common areas and repairs
• Planning and delivering office events, socials and engagement initiatives across APAC, including for remote employees
• Managing the employee morale budget and developing engagement initiatives tailored to APAC culture
• Supporting HR onboarding processes, including office orientation, welcome kits and Right to Work checks, and acting as a regional point of contact for Bullhorn Beginnings
• Providing occasional, light-touch support to APAC recruitment, such as CV reviews, scheduling and candidate coordination

This role is a fit for you if

• You're energetic, friendly and enthusiastic, and enjoy being the go-to person in a busy environment
• You have exceptional organisational skills and a keen eye for detail
• You're professional, discreet and reliable, and take ownership of your work
• You're happy working independently and using quieter moments productively
• You're comfortable picking up a variety of tasks across office management, HR and recruitment support
• Experience in an office, administrative or HR support role is a plus, but a great attitude matters just as much

What We Offer

• Group Life Assurance, Group Income Protection, and EAP
• Access to our Discounts and Wellbeing Portal
• Unlimited Vacation
• Quarterly paid volunteer days
• Lucrative Employee Referral Program (eligible for prior to your first day)
• Career development opportunities up/across Bullhorn

Bullhorn's core purpose is to create an incredible customer experience, and the organization has a sharp focus on delivering very high quality products and services to its customers. The company culture is shaped by five Core Values: Ownership, Energy, Speed & Agility, Service, and Being Human. Each value, and its underlying definition, serves as a behavioural guide for employees as they interact with customers and fellow coworkers and is an embedded way of operating across our organization.

We are a people-first culture where everyone’s contribution is valued and respected. We're looking for smart, forward-thinking individuals who aren't afraid to challenge the status quo and bring fresh perspectives to the table. If you're someone who thrives in a casual, yet fast-paced and agile environment, we'd love to have you join us.