Office Manager/Accounts Support

Cox Purtell Staffing Services; Sydney; On-site; AUD 90,000 - 115,000; Full time

Job summary

Cox Purtell Staffing Services seeks an Office Manager/Accounts support for a newly created role. You will run the office and support accounts, working within Jobpac and coordinating with an external bookkeeper and accountant.

This is a hands-on role reporting to the Managing Director and offers scope to shape processes from day one. The position can be full- or part-time and is ideal for someone who wants to contribute to a close-knit team while maintaining a high standard of office operations

Qualifications

• Must have Jobpac experience.
• Construction or project-based industry experience preferred.
• Strong attention to detail and ability to code/record transactions accurately.
• Proactive, energetic approach with ability to bring structure to a close-knit team.

Responsibilities

• Prepare and code financial transactions for current and upcoming projects.
• Provide timely and accurate financial information and reporting to the MD.
• Be the internal point of contact for external bookkeeper and accountant.
• Take first point of contact for calls, visitors and office enquiries.
• Coordinate office maintenance and liaise with management or suppliers.
• Organise team events and culture-building activities.
• Manage meeting room bookings and prep for client/site visits.
• Handle onboarding logistics for new starters.
• Maintain a tidy and functional office environment.
• Arrange travel bookings and diary support for the MD.
• Process incoming/outgoing mail and deliveries.
• Keep office policies and procedures up to date.
• Assist with basic HR administration such as leave tracking.

Skills

Jobpac experience

Attention to detail

Proactive energy

Tools

Jobpac

Job description

Salary depending on experience, $90-115k+super

• Newly created role, full- or part-time, direct exposure to a hands-on Managing Director
• Genuine scope to shape this brand-new role yourself

About the Client

Our client is an established construction business with a strong reputation for delivering both large-scale and smaller commercial projects. They are currently delivering a major project with a healthy pipeline of projects, and are entering an exciting growth phase that has created the need for this newly established role. It is a close-knit, hands-on team where this role sits right at the centre of the business.

About the Role

This is a newly created Office Manager/Accounts support role due to business growth. Reporting directly to the Managing Director, you will take ownership of the running of the office as well as Accounts support. Working within Jobpac, you will be a key point of contact for the business's external bookkeeper and Accountant. This is a genuine chance to make the role your own from day one.

Duties

• Prepare and code financial transactions accurately across current and upcoming construction projects.
• Work closely with the Managing Director to provide timely, accurate financial information and reporting.
• Act as the key internal point of contact for the business's external bookkeeper and accountant.
• Being the first point of contact for incoming calls, visitors, and general office enquiries
• Coordinating office maintenance and liaising with building management or suppliers as needed
• Organising team events, celebrations, and other culture-building activities
• Managing meeting room bookings and preparing for client or site visits
• Onboarding logistics for new starters, such as desk setup, equipment, and access
• Maintaining a tidy, organised, and functional office environment
• Coordinating travel bookings and diary support for the Managing Director as needed
• Managing incoming and outgoing mail and deliveries
• Keeping office policies and procedures documents up to date
• Assisting with basic HR administration, such as leave tracking or maintaining staff records

Requirements

• Demonstrated experience working within Jobpac is essential.
• Proven experience within construction or another project-based industry is highly desirable
• Strong attention to detail and confidence in coding and processing transactions accurately.
• A proactive, energetic approach, with the confidence to bring structure and positive energy to a close-knit team.
• Full, ongoing working rights in Australia