Office Manager

Pro Seal Qld; Hervey Bay; On-site; AUD 55,000 - 75,000; Full time

Job summary

Pro Seal Qld Australia is seeking an experienced Office Manager to plan, supervise, and evaluate administrative services across head office and on-site projects. You will allocate resources, manage records, coordinate with engineers, architects, contractors and suppliers, and ensure compliance with safety, regulatory, and contractual requirements in a dynamic construction environment.

You will also coordinate recruitment, payroll processing, and staff training for site teams.

Qualifications

• Certificate III or at least 2 years of full-time experience as an Officer Manager in construction.

Responsibilities

• Participating in the planning, supervision, and evaluation of administrative office services by establishing operational priorities and service standards tailored to the dynamic needs of the construction sector, both at headquarters and on-site.
• Allocating and managing human, physical, and technological resources required for the efficient operation of offices and project-related workspaces, considering staff rotation and the logistical demands of each construction site.
• Assigning tasks to administrative and support personnel and monitoring work performance in accordance with project schedules, contractual requirements, and productivity targets.
• Managing records, contractual documentation, and basic office accounts, including purchase orders, work certifications, supplier payments, and financial reports related to the physical and budgetary progress of construction projects.
• Liaising with engineers, architects, contractors, suppliers, and other construction professionals to ensure smooth administrative processes and facilitate the resolution of operational, logistical, or contractual issues.
• Overseeing the maintenance and availability of office equipment, technological devices, and necessary supplies, both in administrative offices and in temporary site facilities.
• Ensuring compliance with occupational health and safety regulations, making sure that administrative procedures align with the legal standards applicable to the construction industry.
• Ensuring all administrative activities are carried out in accordance with applicable legislation, internal policies, contractual procedures, and regulations relevant to the construction industry.
• Coordinating personnel-related activities such as recruitment, promotions, performance evaluations, payroll processing, staff training, and the supervision of human resources supporting construction projects.

Education

Certificate III or at least 2 years of full-time experience as an Officer Manager in construction

Job description

Responsibilities

• - Participating in the planning, supervision, and evaluation of administrative office services by establishing operational priorities and service standards tailored to the dynamic needs of the construction sector, both at headquarters and on-site.
• - Allocating and managing human, physical, and technological resources required for the efficient operation of offices and project-related workspaces, considering staff rotation and the logistical demands of each construction site.
• - Assigning tasks to administrative and support personnel and monitoring work performance in accordance with project schedules, contractual requirements, and productivity targets.
• - Managing records, contractual documentation, and basic office accounts, including purchase orders, work certifications, supplier payments, and financial reports related to the physical and budgetary progress of construction projects.
• - Liaising with engineers, architects, contractors, suppliers, and other construction professionals to ensure smooth administrative processes and facilitate the resolution of operational, logistical, or contractual issues.
• - Overseeing the maintenance and availability of office equipment, technological devices, and necessary supplies, both in administrative offices and in temporary site facilities.
• - Ensuring compliance with occupational health and safety regulations, making sure that administrative procedures align with the legal standards applicable to
• - Ensuring all administrative activities are carried out in accordance with applicable legislation, internal policies, contractual procedures, and regulations relevant to the construction industry.
• - Coordinating personnel-related activities such as recruitment, promotions, performance evaluations, payroll processing, staff training, and the supervision of human resources supporting construction projects.

Desired Skills & Qualifications

• - Certificate III or at least 2 years of full-time experience as an Officer Manager in