Office Manager

Mercy Health Australia; City of Melbourne; On-site; AUD 42,000 - 64,000; Part time

Job summary

Mercy Health in Sunshine, Melbourne, is seeking an Administration Manager to lead the Administration Team at Mercy Palliative Care. The role includes coordinating fleet, stock, invoicing, and building services while supporting the Director of Nursing/Operations Director.

Applicants should bring strong admin, organizational, and communication skills, with health-care administration experience preferred. This is a permanent part-time position with duties aligned to the EBA and site needs.

Qualifications

• Excellent administrative, organizational and time-management skills.
• Proven experience in a similar administration role.
• Exceptional written and verbal communication skills.
• High level of accuracy with attention to detail.
• Experience in health care administration preferred.

Responsibilities

• Lead and manage the Administration Team at Mercy Palliative Care in Sunshine.
• Oversee fleet car management and stock ordering; handle invoices.
• Coordinate services for the building and provide admin support to the Director of Nursing/Operations Director at Mercy Palliative Care.
• Maintain records, schedules and correspondence with stakeholders.
• Ensure compliance with organisational policies and health care requirements.

Skills

Administrative skills

Organizational skills

Time management

Written communication

Verbal communication

Attention to detail

Stakeholder engagement

Relationship management

Health care admin experience

Job description

Employment Type: Permanent Part-Time
Hours: 64 per fortnight
Salary: As per EBA
Location: Mercy Palliative Care, Sunshine

Where there's life, there's Mercy. Where there's care, there's You. Through the battles and the breakthroughs, we're there. Where will you be?

For over a century, our incredible teams have provided care for people when they need it most. Our people feel great pride in this, and they value the security and stability we offer. But it also means so much opportunity - to build on all that's gone before, to grow your impact and gain experience that's hard to find elsewhere.

As a for-purpose organisation with over 10,000 dedicated, compassionate people, we continue to offer more services and deeper care than ever before. With Mercy, you'll have the chance to make an impact and gain experience that's hard to find elsewhere.

At Mercy Health, it's all about taking what we have and making it better. To do that, we need you. Join us at Mercy Health, and help our teams deliver even greater outcomes.

About the opportunity

The role is responsible for managing the Administration Team at Mercy Palliative Care located in Sunshine. Mercy Palliative Care is a community palliative care service located in the western suburbs of Melbourne servicing a large catchment of patients.

The role requires management of administration staff, fleet car management, stock ordering and creation of invoices, coordination of services for the building and providing administrative support to the Director of Nursing/Operations Director at Mercy Palliative Care.

What you'll bring

You're resilient, compassionate and have a whole lot of heart. Most importantly, you are committed to delivering exceptional patient-centred care.

To thrive in this role, you will have:

• Excellent administrative ,organizational and time management skills with the ability to manage competing demands and adapt to changing priorities.
• Proven experience in similar role.
• Exceptional written and verbal communication skills.
• High level of accuracy with attention to detail.
• Strong skills in stakeholder engagement and relationship management skills, with the ability to build effective working relationships across all areas of the organization.
• Experience in an administration role within health care is preferred.

You will also be required to provide evidence of, or in the process of obtaining:

• A current Police Record Check and Working with Children Check.
• Proof of current influenza vaccination and other vaccination status consistent with public health orders.

We acknowledge the Wurundjeri Woi-wurrung peoples, traditional Custodians of the Land in which our Head Office is based, on traditional lands of the Kulin Nation and recognise their deep connections to the land, sea, and culture.

We extend this acknowledgment to the many Traditional Lands that we operate across Australia and pay our respects to Elders past and present.

The team at Mercy Health is as wonderfully diverse as the patients, residents, clients and communities we support. We're proud to be recognised as an Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA). Mercy Health strongly encourages applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, sexualities, genders, abilities and cultural backgrounds.