Office & Inventory Administrator

Occom Pty Ltd; North Sydney; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Stable full-time position

Career development opportunities

Supportive team environment

Job summary

Occom Pty Ltd in Sydney seeks an organised Office and Inventory Administrator to support the North Sydney office and coordinate inventory, logistics, and supplier communications. This full-time, onsite role focuses on smooth office operation, asset tracking, and timely fulfilment of orders.

You will manage office supplies, facilities, onboarding support, stock audits, Wi‑Fi modem logistics, and collaboration across local and remote teams.

Qualifications

• 3 years of experience in office administration or related roles.
• Strong written and verbal English communication skills.

Responsibilities

• Office Administration: manage day-to-day office administration, supplies, meeting coordination, and reception.
• Facilities coordination, maintenance, repairs, cleaning, and building management communications.
• Manage contracts, invoices, rent, outgoings, insurance, utilities, and expenses.
• Support onboarding, intern coordination, and workplace support.
• Inventory & Logistics: monitor inventory, stock audits, and reconciliation for Wi‑Fi modems.
• Procurement, receipt, storage, configuration, allocation, and distribution of Wi‑Fi modems.
• Manage deliveries, pickups, courier coordination, tracking, returns and exchanges.
• Collaborate with internal teams to fulfil orders and operations.
• Investigate discrepancies and support corrective actions.

Skills

English communication

Office administration

Multitasking

Tools

Microsoft Office

Excel

Outlook

Word

Job description

Occom is an Australian telecommunications provider with a 4.9/5 rating on Google. We provide internet, mobile and phone services to residential and business customers across Australia.

About the Role

We are seeking an organised and detail-oriented Office and Inventory Administrator to support the daily operations of our Sydney office and coordinate inventory and logistics activities.

This role is responsible for ensuring the smooth operation of office administration, supplier coordination, inventory control, and equipment logistics while supporting collaboration across both local and remote offices.

This is a full-time onsite position based in our North Sydney office.

Key Responsibilities

Office Administration

Manage day-to-day office administration for the Sydney office, including office supplies, meeting coordination and reception.

Coordinate office facilities, maintenance, repairs, cleaning services, and communications with building management.

Manage office-related contracts, invoices, rent, outgoings, insurance, utilities, and other administrative expenses.

Act as the primary point of contact for remote offices, facilitating communication, coordination, and operational support across locations.

Assist with employee onboarding, intern coordination, and general workplace support.

Inventory & Logistics

Monitor inventory levels, maintain accurate inventory records, and support regular stock audits and reconciliation activities for Wi‑Fi modems.

Coordinate the procurement, receipt, storage, configuration, allocation, and distribution of Wi‑Fi modems.

Manage Wi‑Fi modem deliveries, customer pickups, courier coordination, tracking, returns and exchanges.

Work closely with internal teams to ensure the timely fulfilment of customer orders and operational requirements.

Identify and investigate inventory discrepancies and support corrective actions where required.

Mandatory Requirements

3 years' experience in office administration, office management, operations support, inventory management, logistics coordination, or a similar role.

Exceptional written and verbal English communication skills, with the ability to confidently communicate with landlords, building management, suppliers, logistics providers, and other external stakeholders.

Strong working knowledge of Microsoft Office, particularly Outlook, Word, and Excel.

Ability to work independently with minimal supervision.

Full-time onsite attendance at the Sydney office is required. This position is not suitable for remote or hybrid work arrangements.

Full Australian working rights.

Key Personal Attributes

Highly organised with exceptional attention to detail.

Reliable, with strong sense of accountability.

Proactive and able to identify and resolve issues.

Comfortable taking responsibility for a wide range of administrative and operational tasks.

Enjoys supporting colleagues and maintaining a well-organised workplace.

Strong prioritisation and multitasking skills.

Practical, hands-on, and willing to assist wherever needed.

Takes pride in ensuring the office and operational environment runs smoothly.

What We Offer

• Stable full-time position within a growing telecommunications and technology company.
• Opportunities for career growth and professional development.
• Supportive and collaborative team environment.

Location

North Sydney, NSW

Employment Type

Full-Time, Permanent