Office Coordinator

Uniting Church in Australia, Synod of NSW & ACT; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

Uniting Church in Australia, Synod of NSW & ACT – Sydney CBD is seeking an Office Coordinator, known internally as Workplace Coordinator, to welcome staff, visitors and Wider Church and to ensure a professional, safe and efficient workplace.

Based in the Sydney CBD, this permanent full-time role combines front-of-house with facilities coordination, including meeting room bookings, inductions, access control, fleet bookings and office supplies.

Qualifications

• Minimum two years’ experience in a reception, office coordination, workplace coordination, facilities coordination or similar administration role.
• A warm, professional and service-focused approach, with excellent interpersonal skills.
• Strong organisational and time management skills, with the ability to manage competing priorities and meet deadlines.
• The ability to work autonomously while contributing positively within a close team environment.
• Excellent attention to detail and a proactive approach to identifying and resolving workplace issues.
• Excellent written and verbal communication skills.
• Strong problem-solving, analytical thinking and decision-making skills.
• High proficiency in Microsoft 365 and confidence learning new platforms and technologies.
• The ability to build positive relationships with staff, visitors, suppliers, contractors and other stakeholders.
• Demonstrated professionalism, discretion and ability to maintain confidentiality.
• A willingness to work within the ethos and values of the Uniting Church in Australia.

Responsibilities

• Provide a professional, friendly and welcoming reception experience for visitors, contractors and Uniting Church members.
• Manage incoming calls, visitor sign-in processes, mail, deliveries and the presentation of the main reception area.
• Coordinate boardroom and meeting room bookings, including room set-up and pack-down.
• Lead workplace inductions for new staff, including welcome information, amenities, emergency procedures and hot desk bookings.
• Act as the primary office contact for day-to-day workplace matters and coordinate requests with building management, contractors and trades.
• Manage the hot desk booking system and develop clear how-to resources for staff.
• Monitor shared spaces, kitchens and contracted cleaning services to ensure workplace standards are maintained.
• Coordinate company fleet vehicle bookings and maintain accurate booking records and schedules.
• Manage office consumables, stationery and kitchen supplies, and maintain positive supplier relationships.
• Administer office access control and key management, including issuing, updating and deactivating access.
• Support office moves, workspace reconfigurations, catering and workplace events as required.
• Act as a designated Floor Warden and/or Fire Warden and support emergency preparedness and evacuation procedures.

Skills

Reception

Office coordination

Facilities coordination

Customer service

Microsoft 365

Communication

Organisational skills

Discretion

Tools

Microsoft 365

Job description

Uniting Church in Australia, Synod of NSW & ACT – Sydney CBD NSW

Be the welcoming first point of contact for staff, visitors and the Wider Church

Varied role spanning reception, workplace coordination and facilities support

Permanent full-time opportunity based in the Sydney CBD

About the Role

We are looking for a friendly, organised and proactive Office Coordinator to join our Property Services team. Internally, this role is known as Workplace Coordinator. As the first point of contact for employees, visitors, external stakeholders and members of the Wider Church, you will help create a welcoming, professional, safe and efficient workplace environment.

This varied role combines front-of-house services with workplace, facilities and administrative coordination. You will manage reception, meeting rooms, workplace inductions, office supplies, access control, parking and fleet vehicle bookings, while supporting the smooth day-to-day operation of our Sydney CBD office. This is an excellent opportunity for an experienced coordinator who enjoys helping people, taking ownership and keeping a busy workplace running well.

Key Responsibilities

• Provide a professional, friendly and welcoming reception experience for visitors, contractors and Uniting Church members.
• Manage incoming calls, visitor sign-in processes, mail, deliveries and the presentation of the main reception area.
• Coordinate boardroom and meeting room bookings, including room set-up and pack-down.
• Lead workplace inductions for new staff, including welcome information, amenities, emergency procedures and hot desk bookings.
• Act as the primary office contact for day-to-day workplace matters and coordinate requests with building management, contractors and trades.
• Manage the hot desk booking system and develop clear how-to resources for staff.
• Monitor shared spaces, kitchens and contracted cleaning services to ensure workplace standards are maintained.
• Coordinate company fleet vehicle bookings and maintain accurate booking records and schedules.
• Manage office consumables, stationery and kitchen supplies, and maintain positive supplier relationships.
• Administer office access control and key management, including issuing, updating and deactivating access.
• Support office moves, workspace reconfigurations, catering and workplace events as required.
• Act as a designated Floor Warden and/or Fire Warden and support emergency preparedness and evacuation procedures.

About You

• Minimum two years’ experience in a reception, office coordination, workplace coordination, facilities coordination or similar administration role.
• A warm, professional and service-focused approach, with excellent interpersonal skills.
• Strong organisational and time management skills, with the ability to manage competing priorities and meet deadlines.
• The ability to work autonomously while contributing positively within a close team environment.
• Excellent attention to detail and a proactive approach to identifying and resolving workplace issues.
• Excellent written and verbal communication skills.
• Strong problem-solving, analytical thinking and decision-making skills.
• High proficiency in Microsoft 365 and confidence learning new platforms and technologies.
• The ability to build positive relationships with staff, visitors, suppliers, contractors and other stakeholders.
• Demonstrated professionalism, discretion and ability to maintain confidentiality.
• A willingness to work within the ethos and values of the Uniting Church in Australia.

About Uniting Church

The Uniting Church in Australia is a uniquely Australian Christian organisation formed in 1977 through the union of the Congregational, Methodist and Presbyterian movements. The Synod of NSW and the ACT supports congregations, faith communities, Presbyteries, schools and Parish Missions across NSW and the ACT.

Synod Mission Services provides ministerial, mission and shared services support across areas including finance, IT, property, insurance, risk, People and Culture, governance, compliance, communications and marketing. Our culture is inclusive and values driven, guided by Integrity, Respect, Collaboration and Compassion.

Why Join Us?

• Convenient Location: Our office is located right in the Sydney CBD (Pitt St).
• Stable Opportunity: Permanent full-time role, working 8:30am to 4:30pm.
• Collaborative Team: Join a close and collaborative Property Services team.
• Varied Work: Take ownership of a varied role with broad exposure across workplace and facilities coordination.
• Make an Impact: Help create a welcoming, safe and inclusive environment for everyone who visits or works in the office.

We are an equal opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. If you have any support or access requirements, we encourage you to advise us at time of application to assist you through the recruitment process.

The Uniting Church Synod of NSW and ACT prefers to manage all sourcing directly. Introductions via agency will not be accepted.

Due to a high number of expected applications, only shortlisted candidates will be contacted.