Office and Operations Manager

Hudson AU; Canberra; On-site; AUD 80,000 - 110,000; Full time

Job summary

Hudson AU is recruiting an experienced Office & Operations Manager to support programmes across Australia, New Zealand and the Pacific. Based in Canberra, this permanent, Monday to Friday role combines office operations, finance administration, events, procurement and communications coordination to ensure smooth daily operations and delivery of key initiatives.

You will work closely with senior leadership and programme teams, manage supplier relationships, travel for staff and delegations, and

Qualifications

• Experience in office, business or operations management.
• Experience within an international, government, not-for-profit, policy, education or research environment is highly regarded.
• Strong financial administration and budget management skills.
• Experience coordinating events, travel and delegations.
• Excellent attention to detail and organisational skills.
• Strong written and verbal communication and ability to manage competing priorities.

Responsibilities

• Managing day-to-day office operations, administration, records and service providers.
• Supporting finance processes including reconciliations, payments, budgets, forecasting and reporting.
• Coordinating procurement, supplier contracts, office equipment, assets and fleet administration.
• Managing domestic and international travel for staff, guests and delegations.
• Coordinating conferences, events and delegation visits, including venues, accommodation, catering, AV and registrations.
• Managing event budgets, suppliers, documentation and post-event reconciliation.
• Coordinating website updates, newsletters, invitations and database communications.
• Supporting the production of digital and print publication.
• Building strong relationships with external suppliers, partners and stakeholders.
• Supporting audits, process improvements and broader operational projects.

Skills

Office operations

Budget management

Event coordination

Procurement

Travel management

Stakeholder engagement

Communications

Job description

An exciting opportunity is available for an experienced Office & Operations Manager to join an international organisation supporting programmes across Australia, New Zealand and the Pacific.

• Canberra location
• Permanent role
• Monday to Friday

The Role

This is a diverse, hands-on role combining office operations, finance administration, events, procurement and communications coordination. You’ll work closely with senior leadership and programme teams to ensure the smooth day-to-day running of the office and delivery of key initiatives.

Your responsibilities will include:

• Managing day-to-day office operations, administration, records and service providers
• Supporting finance processes including reconciliations, payments, budgets, forecasting and reporting
• Coordinating procurement, supplier contracts, office equipment, assets and fleet administration
• Managing domestic and international travel for staff, guests and delegations
• Coordinating conferences, events and delegation visits, including venues, accommodation, catering, AV and registrations
• Managing event budgets, suppliers, documentation and post-event reconciliation
• Coordinating website updates, newsletters, invitations and database communications
• Supporting the production of digital and print publication
• Building strong relationships with external suppliers, partners and stakeholders
• Supporting audits, process improvements and broader operational projects

About You

We’re looking for a highly organised and proactive professional with:

• Experience in office, business or operations management
• Experience within an international, government, not-for-profit, policy, education or research environment would be highly regarded.
• Strong financial administration and budget management skills
• Experience coordinating events, travel and/or delegations
• Confidence managing suppliers, procurement and contracts
• Excellent attention to detail and organisational skills
• Strong written and verbal communication skills
• The ability to manage competing priorities and work independently
• Confidence engaging with senior and external stakeholders

This is a fantastic opportunity for someone who enjoys variety, takes ownership and thrives in a role where they can make a genuine impact across the organisation.

Diversity, Equity & Inclusion at Hudson

Hudson is committed to helping you find a workplace where you feel respected, supported, and free to thrive. We welcome applications from all backgrounds, identities, and lived experiences—because when different voices come together, amazing things happen

Casual Loading

Please note for all Australian based contract and temporary roles only, the pay rate is inclusiveofmandatory 25% casual loading. This excludes permanent and fixed term roles.

Due to current Victorian labour hire licence restrictions, Hudson is not advertising, offering or accepting applications for contract, temporary or labour hire roles that are based in Victoria or otherwise connected to Victoria. This includes contract, temporary or labour hire roles where the candidate resides in Victoria, even if the role is based in another state. These restrictions do not apply to permanent or fixed term employment opportunities.