Office Administrator

Woolpert, Inc.; Gladstone Regional; Presencial; AUD 30 000 - 42 000; Tempo parcial

Vantagens oferecidas por esta oferta de emprego

Principal Program

Salary Continuance Insurance

Novated leasing

Discounted health insurance

Resumo da oferta

Woolpert is seeking an Office Administrator to support the Melbourne office. This part-time role (4 days per week, with potential to grow to 5) involves managing the daily office rhythm, coordinating calendars, bookings, and travel, and assisting with document management and invoicing.

The successful candidate will be highly organised, proactive, and comfortable in a busy design studio environment. Prior architectural or design experience is valued but not essential, with a long-term, meaningful

Qualificações

• Proven experience in an administrative or office support role.
• Strong organisational and proactive mindset.
• Reliable and detail-oriented with good communication skills.

Responsabilidades

• Manage day-to-day office rhythm, calls and emails, calendar coordination, meetings and travel arrangements.
• Keep meeting rooms presentation-ready and ensure office/kitchen stock and smooth operations for meetings.
• Maintain well-organised project files and support document management processes.
• Support administrative and financial tasks including ordering supplies, processing invoices and tracking expenses.
• Collaborate with Practice Manager to support architects and project managers and ensure studio operations run smoothly.

Conhecimentos

Office administration

Calendar coordination

Travel arrangements

Document management

Invoice processing

MS Office

Ferramentas

Microsoft Word

Microsoft Excel

Microsoft Outlook

Descrição da oferta de emprego

Job Description

We seek to move the world forward through innovative thinking.

Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place To Work

Office Administrator, Melbourne

Founded in 2009, Greenbox Architecture is a leading Australian design practice in architecture and interior design. We specialise in mission-critical architecture for data centres, health, and life sciences, alongside a robust interiors team focusing on commercial and workplace design.

Our diverse team of over 100 members speaks over 30 languages, bringing a wealth of experience and creativity. In 2025, we set up our Melbourne office to respond to an increased demand in Victoria.

We want others to enjoy working with us - we always have fun. Our certification by 'Great Place To Work', a global authority on workplace culture, is evidence of this.

In October 2024, Greenbox joined the Woolpert team. With over 2,500 employees and more than 60 offices across the U.S., Canada, Europe, South Africa, and Asia-Pacific, Woolpert has an active presence across the world and are able to deliver more exciting and innovative designs in a diverse market.

Opportunity with us as an Office Administrator

We're looking for an Office Administrator to support the day-to-day running of our Melbourne office and provide practical support to our team. This role would suit someone who is organised, proactive and comfortable, helping keep a busy studio running smoothly.

This is a part-time opportunity (4 days per week with the option to grow to 5 if required ), ideal for someone seeking balance while still wanting to be deeply involved in a dynamic, design-led environment.

You will be

• Managing the day-to-day rhythm of the office, including calls and emails, calendar coordination, meetings and travel arrangements.
• Keeping meeting rooms presentation-ready and ensuring the office and kitchen are stocked and running efficiently for everyday work and client meetings.
• Maintaining well-organised project files and supporting document management processes.
• Supporting administrative and financial tasks, including ordering supplies, processing invoices and tracking expenses.
• Working closely with the Practice Manager to support architects and project managers and helping the studio operate smoothly.

We're looking for someone who is

• Experienced in a similar administrative or office support role.
• Highly organised, proactive and comfortable being the go-to support person in a busy office.
• Reliable, adaptable and positive in approach.
• Strong communication skills and excellent attention to detail.
• Confident using Microsoft Office, including Word, Excel and Outlook.
• Experience in an architectural or design studio is highly regarded, but not essential.
• Available to work four days a week.
• Looking for a long-term, meaningful role within a creative practice.

Why you'll love working with us

You'll be part of a collaborative, welcoming, and creative team where your contribution genuinely matters. We offer a supportive studio culture, exposure to exciting architectural projects, and a competitive salary and benefits, pro-rated for part-time hours.

As part of Woolpert you will also have access to the following benefits

• Woolpert's Principal Program gives employees the opportunity to become company stakeholders and share in the company's growth and success.
• Employees receive automatic Salary Continuance Insurance provided by Woolpert.
• Novated leasing and salary sacrifice options are available to help employees make the most of their income.
• Discounted corporate health insurance through Bupa.

We value diversity and inclusion at Woolpert and are committed to creating a workplace that reflects the diversity of the communities we serve. We welcome applications from First Nations peoples.

This role requires full working rights in Australia. Only shortlisted candidates will be contacted.

#Greenbox

#LI-KS2

#LI-Hybrid

Find out more about what Woolpert has to offer here: Woolpert is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. You may view more about EEO on our website: .

Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting your Recruiter