Multi-Site Facilities Coordinator: Projects & Compliance

*Scape Co.; City of Brisbane; On-site; AUD 70,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Paid leave

Discounts on retail and leisure

Vaccinations and health programs

Employee assistance program

Job summary

Scape Australia, The Living Company, is seeking a Facilities Coordinator to help manage operations across our student housing properties. You will coordinate day-to-day facilities tasks, oversee work orders, onboard contractors, and ensure procurement and compliance processes stay on track.

You will work closely with Facilities Managers, optimize maintenance systems, and contribute to a portfolio that prioritizes safe, well-maintained spaces for residents and teams in a multi-site environment.

Qualifications

• 4+ years in facilities coordination, project coordination or related operational role
• Experience with a work order system; Salesforce preferred
• Experience coordinating contractors, procurement and compliance documentation
• Experience in PBSA, retirement living, residential, hospitality or multi-site commercial property is preferred

Responsibilities

• Administer our CMMS and keep work orders moving from creation to completion, including preventative maintenance and overdue works
• Monitor maintenance progress and proactively communicate delays and revised timeframes
• Coordinate contractor onboarding and compliance, ensuring documentation remains current
• Manage purchase orders, procurement activity and invoice processing
• Coordinate building audits and elevate defects, compliance risks and recurring issues to Facilities Managers
• Support minor works projects from scope and contractor engagement through to completion and sign-off
• Prepare reports and provide Facilities Managers with visibility of maintenance, compliance and project activity
• Build strong working relationships with contractors, suppliers, Facilities Managers and operations teams across Scape
• Identify opportunities to improve preventative maintenance, systems and facilities processes across the portfolio

Skills

Facilities coordination

Project coordination

Customer service

Education

Facilities management qualification

Tools

CMMS

Salesforce

Microsoft 365

Job description

Scape Australia, The Living Company, is seeking a Facilities Coordinator to help manage operations across our student housing properties. You will coordinate day-to-day facilities tasks, oversee work orders, onboard contractors, and ensure procurement and compliance processes stay on track.

You will work closely with Facilities Managers, optimize maintenance systems, and contribute to a portfolio that prioritizes safe, well-maintained spaces for residents and teams in a multi-site environment.