Facilities Coordinator – Multi-Site Maintenance & Ops

Scape; City of Brisbane; Hybrid; AUD 70,000 - 95,000; Full time

Job summary

Newstead, Brisbane — Scape is seeking a Facilities Coordinator to manage day-to-day facilities operations across multiple Scape properties. This is a hands-on, on-site role working with Facilities Managers to keep work orders moving, contractors compliant, and procurement on track.

You will help improve maintenance systems and processes, coordinate minor works, audits and reporting, and build strong relationships with contractors and operations teams across the portfolio.

Qualifications

• 4+ years’ experience in facilities coordination or a closely related operational role.
• Experience with a work order management system; Salesforce experience preferred.
• Experience coordinating contractors, procurement and compliance documentation.
• Experience in PBSA, retirement living, residential, hospitality or multi-site commercial property is preferred.

Responsibilities

• Administer our CMMS and keep work orders moving from creation through to completion, including preventative maintenance and overdue works
• Monitor maintenance progress and proactively communicate delays and revised timeframes to residents and Operations teams
• Coordinate contractor onboarding and compliance, ensuring required documentation remains current
• Manage purchase orders, procurement activity and invoice processing, including coordinating the facilities procurement mailbox
• Coordinate building audits and elevate defects, compliance risks and recurring issues to Facilities Managers
• Support minor works projects from scope and contractor engagement through to completion and sign-off
• Prepare reports and provide Facilities Managers with visibility of maintenance, compliance and project activity
• Build strong working relationships with contractors, suppliers, Facilities Managers and operational teams across Scape
• Identify opportunities to improve preventative maintenance, systems and facilities processes across the portfolio

Skills

Facilities coordination

Contractor onboarding

Procurement management

Salesforce experience

Multisite operations

Tools

CMMS software

Microsoft 365

Job description

Newstead, Brisbane — Scape is seeking a Facilities Coordinator to manage day-to-day facilities operations across multiple Scape properties. This is a hands-on, on-site role working with Facilities Managers to keep work orders moving, contractors compliant, and procurement on track.

You will help improve maintenance systems and processes, coordinate minor works, audits and reporting, and build strong relationships with contractors and operations teams across the portfolio.