MLHD - Locum Coordinator - Medical Administration

NSW Health; Wagga Wagga; Presencial; AUD 87.000 - 89.000; A tiempo parcial

Descripción de la vacante

NSW Health seeks a Locum Coordinator in Medical Administration based in Wagga Wagga. The role is temporary part-time (16 hours/week) with a 12-month contract.

You will manage a Locum Medical Officer Service, liaise with agencies, oversee payroll, and ensure compliance with NSW Health policies and industrial awards. You will build relationships with agencies and hospital departments, coordinate travel, and provide timely advisory support on awards and policy.

Formación

• Experience in medical staffing and locum recruitment.
• Experience in high-volume, demanding environments with customer-focused results.
• Advanced computer literacy including word processing, databases, spreadsheets, and enterprise systems.
• Knowledge of industrial awards, NSW Health policy and related legislation.

Responsabilidades

• Manage onboarding of locum medical officers and liaise with agencies.
• Advertise shifts and rates per NSW Health and MLHD policy.
• Coordinate locum travel and accommodation.
• Oversee payroll entry and verification for locums and ensure compliance checks are completed.

Conocimientos

Locum coordination

Staff liaison

Payroll processing

Compliance knowledge

Industrial awards

Herramientas

Word processing

Databases

Spreadsheets

Enterprise systems

Descripción del empleo

MLHD - Locum Coordinator - Medical Administration

Locum Coordinator - Medical Administration

Position Classification: Administration Officer - Level 6
Remuneration: $86,896.63 - $88,951.42 per annum, pro rata (+ super + 17.5% leave loading where applicable)
Employment Type: Temporary Part - Time
Hours Per Week: 16
Contract Dates: 02 November 2026 to 31 October 2027
Location: Wagga Wagga
Requisition ID: REQ700647
Closing Date: 15 November 2026

About the Role

The Locum Coordinator will manage an effective and efficient Locum Medical Officer Service for Wagga Wagga Base Hospital (WWBH), including the interface with Locum Medical Agencies, to maintain organisational staffing and service provision. You will negotiate and manage agreed terms with agencies, oversee accurate payroll entry and verification for locums, and provide timely advice on industrial awards, legislation and NSW Health policy. You will also build positive relationships with agencies, hospital departments and the Medical Workforce Unit.

Key Accountabilities

• Complete all tasks in relation to the advertisement and onboarding of locum medical officers, including the management of agency and direct locum medical officers.
• Advertise all shifts and rates in line with NSW Health and MLHD policy.
• Book locums after agreement with the correct Head of Department.
• Collect all compliance paperwork in line with NSW Health policies and ensure the necessary compliance checks are completed prior to commencement of duties for all locums.
• Maintain and ensure confidentiality of processes and personnel records and retain all documentation in line with the State Records Act.
• Escalate unfilled vacancies, and any compliance or performance issues, to the Manager.
• Provide information and orientation to new starters and notify the relevant site and department of locum commencement dates.
• Assist with Agency invoicing and Locum HealthRoster.
• Coordinate travel and accommodation for Locum Medical Officers.
• Liaise and build effective working relationships with key internal and external stakeholders and networks.
• Promote a positive workplace culture with the Medical Workforce Unit.
• Always demonstrate a high standard of ethical behaviour and professional practice.
• Liaise with Department Heads to manage the coordination of senior and junior locum medical officers and ensure all documentation for relevant medical staff is in order for the WWHS Executive, Contracts and Credentialing committee (MDAAC), the WWHS Workforce Committee and the Medical Workforce Unit.
• Liaise with the Fleet and Accommodation Officer and the MLHD Travel Office to ensure locum compliance with WWHS policies and procedures for accommodation, vehicles and travel arrangements.
• Demonstrate the ability to manage conflicts of resources and priorities.
• All staff are required to complete and submit a Pre-employment Health Declaration Form.
• Dependent on position applied for, you will need to complete or provide a Working with Children Check (WWCC), National Criminal Record Check (NCRC) and/or Aged Care Check.

Selection Criteria

• Demonstrated knowledge and understanding of medical staff structures within a public hospital with the ability to liaise with a diverse range of people.
• Demonstrated organisational skills and experience working in a high volume and demanding environment with a capacity to prioritise competing demands and achieve results with a customer focused approach.
• Demonstrated capacity to prepare documentation to a high standard.
• Advanced computer literacy and keyboard skills, including word processing, database, spreadsheets and enterprise computer systems.
• Demonstrated ability to learn legislative requirements, organisational policy and procedures associated with the management of Locum recruitment and utilisation.
• Proven engagement, collaboration and customer service skills with the capability to build and maintain positive relationships with customers and stakeholders.

MLHD welcomes applications from people of all backgrounds and is committed to building a workforce that reflects the communities we serve.

We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people from culturally and linguistically diverse backgrounds and the LGBTIQ+ community.

If you identify as Aboriginal or Torres Strait Islander, you can access recruitment application support through the Stepping Up initiative.