Marketing Events Coordinator

Findex; Gladstone Regional; Hybrid; AUD 60,000 - 90,000; Full time

Benefits offered by this job

Flexible and hybrid working

Job summary

Findex is seeking a Marketing and Events Coordinator to join our Marketing team on a 10-month parental leave cover contract. You will own the coordination of our event program, from large-scale client events to intimate client experiences, collaborating with our Marketing Campaigns stream to bring our brand to life.

You will manage end-to-end event planning, on-site execution across New Zealand and Australia, and online webinars while applying AI tools to streamline workflows and maximise impact

Qualifications

• Solid experience as an event coordinator.
• Marketing experience across communications, digital and social is desirable.
• Experience with event platforms and sponsorship activations is a plus.
• Excellent communication and stakeholder management skills.

Responsibilities

• Coordinate end-to-end event planning, materials, timelines, venue and supplier sourcing.
• Manage on-site events across New Zealand and, when required, Australia; travel to regional/metropolitan locations.
• Run online client/internal webinars and write engaging event invitations for digital and social channels.
• Manage event budgets within the overall events budget and seek cost-saving opportunities.
• Apply risk management to minimise risks and ensure service standards.
• Track and report event metrics to inform follow-up and future strategy.
• Coordinate local advertising requests with media suppliers to deliver on-brand placements.
• Support sponsorship activations with on-the-ground and promotional elements.

Skills

Event coordination

Stakeholder management

HubSpot

GoToWebinar

Eventbrite

AI tools

Tools

HubSpot

GoToWebinar

Eventbrite

Job description

Findex is looking for a Marketing and Events Coordinator to join our Marketing team in New Zealand on a 10-month parental leave cover contract.

You will own the coordination of our event program, from large-scale client events to intimate client experiences, working closely with our Marketing Campaigns stream to bring our brand to life. It is a hands-on, varied role for an organised, creative events professional who loves seeing an event come together and is excited to use AI to work smarter.

Your role, your contribution!

Coordinate the end-to-end event planning process, including event materials, timelines, venue and supplier sourcing, and stakeholder communication, to deliver high-quality client experiences.

Manage on-site events across New Zealand and, when required, Australia, travelling to regional and metropolitan locations to connect with clients and prospects.

Run online client and internal webinars and write engaging event invitations for digital and social channels.

Manage individual event budgets within the overall events budget, finding ways to reduce spend without compromising quality.

Apply risk management techniques to minimise event risks and ensure service standards and processes are followed.

Track and report event metrics and data to internal teams, showcasing event impact, supporting lead follow-up and helping shape future strategy.

Coordinate local advertising requests from across the business, working with local teams and media suppliers to deliver on-brand, cost-effective placements.

Support sponsorship activations, coordinating the on-the-ground and promotional elements that bring partnerships to life.

The benefits of joining us!

Flexible and hybrid working arrangements.

Be part of a collaborative, inclusive Marketing team with strong support from your manager and the Head of Marketing.

Gain exposure to a diverse client base through a varied event calendar

Access to a national network of professionals and the backing of a national firm.

Opportunities to build your marketing and events experience across campaigns and sponsorship activation.

Meaningful community impact through the Findex Community Fund.

What you will bring to the role:

Solid experience in an event coordinator role, with a genuine passion for planning corporate events.

Marketing experience across communications, digital and social is desirable, along with content writing skills.

Experience with HubSpot or a similar marketing platform, and intermediate Microsoft Office skills.

Hands-on system skills in GoToWebinar and Eventbrite

An AI-native mindset, with confidence using AI tools in your everyday work and a willingness to build code, automations and workflows with AI to make events and marketing run smarter.

Strong stakeholder management and professional communication skills, with the ability to tailor your message to your audience.

Meticulous attention to detail and the ability to prioritise and deliver multiple projects at once.

A creative, adaptable and resourceful approach, with financial services industry knowledge and a current driver's licence.

Our Impact: Why Findex?

At Findex, we help clients manage, grow, and protect their financial future with confidence. Since 1987, we've become a leading Australasian provider of integrated accounting, advisory, and wealth solutions, delivered through our "Wealth Accountant" and Family Office models. With 2,500 professionals across over 100 offices, we combine local expertise with global reach and remain committed to supporting clients and communities in creating long-term financial security.

For the Community

The Findex Community Fund (FCF) is dedicated to giving back to the communities we serve. Since 2018, we have donated over $4.3 million to more than 800 charities across Australia and New Zealand. Collectively, our team has dedicated over 9,000 volunteer hours, making a tangible impact in their communities through personal engagement.

For You

At Findex, we focus on developing our people first. With structured training and development opportunities, we allow our people to grow their career in a way that sets them up for success. We actively support our people by giving them extra support to external studies that is relevant to their role.

For our Customers

Together, Findex champion the success of over 75,000 Australasian businesses, helping them grow with expert advice, fresh thinking, and top-tier professional services. Here, you're empowered to work in a way that brings out your best - supporting your growth, your team, and the clients who trust us to make a real difference.

For Diversity & Inclusion

Findex is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees and encourage applications from candidates with a variety of strengths, backgrounds and experiences.