Maritime Administrator

DNV Group; Sydney; On-site; AUD 60,000 - 70,000; Full time

Job summary

DNV Maritime Australia is seeking an Administrator for a 12-month fixed-term role. Based in Sydney, you will provide essential administrative, financial, and operational support to maritime projects and services.

You will coordinate travel, invoicing, project accounting, compliance tasks, and customer/order activities while supporting naval and regional activities across Australia and New Zealand. The role requires professionalism and teamwork.

Qualifications

• Deliver admin, financial and operational support including project accounting, invoicing and revenue administration.
• Assist office administration, travel support, customer and order coordination.
• Support commercial contracts administration, compliance and internal controls.
• Provide Accounts Receivable support.

Responsibilities

• Promote and support DNV’s objectives, vision and values.
• Undertake responsibilities described in this job description as minimum expectations, while supporting additional business needs as required.
• Deliver key administrative, financial, and operational support activities, including project accounting, invoicing and revenue administration, office administration and travel support, customer and order coordination, events coordination, Commercial contract administration, compliance and internal controls, and Accounts Receivable support
• Support Naval Activities - Coordinate and monitor security clearance application and renewal processes for employees, contractors, and consultants. Liaise with internal security representatives, government agencies, and external service providers regarding clearance requirements and application status. Support administration of export control compliance processes for Defense and dual-use technologies, information, and services. Support coordination of regional naval activities across Australia and New Zealand
• Provide support to other DNV stations as directed by Service Managers or Area Manager Maritime.

Job description

DNV Maritime Australia is looking for an Administrator for a 12-month fixed-term role.

Roles And Responsibility

• Promote and support DNV’s objectives, vision and values.
• Undertake the responsibilities described in this job description as minimum expectations, while supporting additional business needs as required.
• Deliver key administrative, financial, and operational support activities, including project accounting, invoicing and revenue administration, office administration and travel support, customer and order coordination, events coordination, Commercial contract administration, compliance and internal controls, and Accounts Receivable support
• Support Naval Activities - Coordinate and monitor security clearance application and renewal processes for employees, contractors, and consultants. Liaise with internal security representatives, government agencies, and external service providers regarding clearance requirements and application status. Support administration of export control compliance processes for Defense and dual-use technologies, information, and services. Support coordination of regional naval activities across Australia and New Zealand
• Provide support to other DNV stations as directed by Service Managers or Area Manager Maritime.

People and Professional Conduct

The Administrator should demonstrate professionalism, personal accountability and collaboration by:

• Taking responsibility for own professional development and seeking support when required.
• Contributing to a positive, cooperative and respectful working environment.
• Assessing own competence against assigned tasks and seeking guidance from the line manager where necessary.

Quality, Compliance and Safety

Take responsibility for the quality of own work.

• Plan, perform and report work in accordance with governing documents, procedures and line manager instructions.
• Identify opportunities for quality improvement and propose appropriate actions.
• Actively support implementation of the QMS.
• Comply with applicable DNV, customer, statutory, SHE and environmental management requirements.

Commercial and Customer Focus

• Perform work in a cost-effective manner that is beneficial to both customers and DNV, while maintaining required quality standards.
• Represent DNV positively to customers and the public.
• Liaise with Unit, Office and Service Managers to support consistent, coordinated and cost-effective customer service.