Management Assistant, Corporate Services

Atmos Group; City of Melbourne; Hybrid; AUD 65,000 - 95,000; Full time

Benefits offered by this job

Remuneration package meets market

Generous bonus scheme

Parental leave benefits

Hybrid work: 3 days in office

AI-enabled workplace

Sonder wellbeing platform

Job summary

Atmos is seeking a proactive Management Assistant to support Partners and the Corporate Services team in Melbourne. You will manage diaries, coordinate meetings and travel, handle expenses and help keep client and business information accurate.

You’ll work with the PCC team, assist onboarding, note-taking, and contribute to projects that improve revenue growth and margins. A collaborative, highly-organised approach and discretion with confidential information are essential.

Qualifications

• Experience in administrative support, preferably in professional services.
• Ability to handle confidential information with discretion.
• Strong organisational and multi-tasking capabilities.

Responsibilities

• Manage inboxes, review and action correspondence proactively.
• Coordinate complex diaries including interstate and overseas travel.
• Organise internal/external meetings, materials, rooms, technology and catering.
• Manage domestic and international travel arrangements and approvals.
• Proactively manage expenses with Finance team.
• Support Partners with conferences, client commitments and materials.
• Take notes and prepare minutes for executive meetings.
• Provide ad hoc admin support across the Melbourne team and projects.

Skills

MS Office

Organisational skills

Communication

Independent worker

Tools

HubSpot

Job description

Management Assistant, Corporate Services

Atmos is one of Australia and New Zealand’s leading legal and advisory firms dedicated to providing cyber, privacy and digital risk services.

In a world of looming risks and crises, we are the protective sphere around our clients. We empower businesses great and small to move through uncertainty with clarity and confidence, using insight to transform challenges into opportunities.

As a team, we are united by a culture of deep collaboration, working closely together to do what is needed. We move at pace, keep things simple and deliver on our promises.

That’s Where We Operate

We bring together law, cyber intelligence, crisis communications and digital expertise, standing alongside our clients in their most critical moments. And we’re growing.

Your Mission

As a Management Assistant, Corporate Services, you will play a key role in supporting our Partners and the wider team, helping ensure the smooth and efficient operation of the business.

Reporting to the Partner in charge of our Melbourne office/Practice Group Leader, First Response, with a dotted line to the Chief of Staff, you will work as part of a collaborative Management Assistant team across the Group.

This role is suited to someone who is proactive, highly organised and comfortable working both independently and collaboratively. You will manage competing priorities, provide high-quality administrative support and help our Partners and teams stay focused on delivering exceptional outcomes.

Key Responsibilities

• Manage inboxes as required, ensuring correspondence is reviewed, assessed and actioned proactively.
• Coordinate complex diaries and schedules, including interstate and overseas travel and periodic business updates to clients.
• Coordinate internal and external meetings, ensuring required materials, meeting rooms, technology and catering are organised in advance.
• Manage domestic and international travel arrangements, including flights, accommodation and transfers, ensuring compliance with Atmos travel policies.
• Proactively manage expenses in collaboration with the Finance team.
• Work closely with the PCC team to support Partners with upcoming conferences and client commitments, including registrations and preparation of required materials.
• Provide practical support to Partners and their teams, including conflict checks, opening new matters and maintaining accurate client and business information.
• Work collaboratively with Management Assistants across the Group to ensure outstanding tasks are managed to a high standard and within agreed timeframes.
• Support the First Response & Engagement Manager with office operations, social and staff engagement activities and the smooth running of the Melbourne office.
• Assist the People & Culture team with welcoming and onboarding new starters and overseeing their initial IT setup requirements.
• Provide ad hoc administrative support to the wider Melbourne team, including meeting room bookings, event coordination and preparation of documents and printed materials.
• Research and contribute to new initiatives and improvements that support revenue growth and/or margin improvement for Partners.
• Maintain and update business information, including LinkedIn connections, HubSpot contacts, task lists and spreadsheets.
• Participate in internal meetings, provide updates on current tasks and workload, and share insights and knowledge.
• Attend executive meetings when required to take notes and prepare minutes and action items.
• Support occasional projects and coordination activities, including preparing schedules and materials and coordinating key stakeholders.

What You’ll Bring

• Strong proficiency in Microsoft Office and workplace management tools.
• Confidence working independently while contributing effectively within a team.
• Strong organisational, interpersonal and communication skills.
• The ability to manage multiple priorities in a fast-paced, high-pressure environment.
• A proactive approach with strong problem-solving skills.
• An engaged and enthusiastic attitude.
• Strong discretion and the ability to handle confidential information appropriately.
• Flexibility to respond to changing business needs.
• Excellent attention to detail and a high level of reliability.
• Initiative and commitment to delivering work to a high standard.
• An understanding of legal practice would be advantageous but is not essential.

Why Atmos

Atmos is building something distinctive in the market, shaping the future of cyber, privacy and digital risk. We are constantly innovating and evolving, giving you the opportunity to make a meaningful contribution while working alongside experienced professionals across our business.

You’ll be part of a collaborative environment where people support each other, move quickly and take pride in delivering high-quality work for our clients.

We Offer

• A remuneration package that meets the market.
• A generous bonus scheme that recognises and rewards our Corporate Services team when they go over and above to deliver support and efficiencies for our fee earners and the wider business.
• Competitive parental leave benefits among the best in Australia.
• Flexibility to work around personal commitments, with only three days per week required in the office.
• No compulsory shutdown period over Christmas and New Year, giving you greater flexibility to take annual leave when it suits you.
• An AI-enabled workplace with access to modern IT software and hardware.
• Access to Sonder, a market-leading employee wellbeing platform.

Our Culture

• We are humans first, looking out for each other and our clients.
• We deliver solutions and are willing to do things differently.
• We move at pace, keep things simple and deliver on our promises.
• We value our people and recognise their contribution.
• We work collaboratively and share knowledge across the Group.

The Bigger Vision

Atmos exists to help organisations navigate an increasingly complex landscape of cyber, privacy and digital risk. By bringing together specialist expertise and working collaboratively across our teams, we help our clients respond to challenges with clarity and confidence.

If you’re a proactive and highly organised professional who enjoys supporting senior leaders, coordinating multiple priorities and being at the centre of a fast-moving and collaborative business, we should talk.